25-008 REBID 1 Mail Transportation Services

The California Department of Motor Vehicles (DMV) has issued an Invitation for Bid (IFB) 25-008 REBID 1 for Mail Transportation Services covering multiple jurisdictions including Sacramento County, San Francisco City, El Dorado Hills, El Dorado County, West Sacramento City, Placer County, Sacramento City, and Placerville City. The procurement seeks a contractor to provide comprehensive mail transportation services, specifically involving the pickup and delivery of mail cages, hampers, and pallets between DMV locations and United States Postal Service (USPS) facilities in Sacramento. The contractor must maintain a secured facility within 30 miles of the DMV Mail Operations Unit and perform approximately 75-80 loads per month, including three daily pickups Monday through Friday and one Saturday morning pickup. Key qualifications include possessing a Motor Carrier Permit, using a secure transport vehicle with a power lift gate, and providing three government or private enterprise references. Critical procurement dates include written questions due by 4/30/2025 at 10:00 a.m., written responses released by 5/8/2025 at 5:00 p.m., final bid submission by 5/14/2025, and bid opening on 5/15/2025, with a proposed contract start date of 11/1/2025.

The solicitation includes specific set-aside provisions and enterprise considerations, particularly a bid incentive for Disabled Veteran Business Enterprise (DVBE) participation ranging from 3-5% based on DVBE involvement in the bid. Extensive insurance requirements are mandated, including commercial general liability ($1M), automobile liability ($1M), cargo liability ($300,000), crime insurance ($1M), and workers' compensation. The contract requires a performance bond equal to 30% of the total contract amount. The total estimated contract cost is $250,000.00, with a contract term of thirty-six (36) months. All personnel must pass background checks, and the successful bidder must demonstrate substantial operational capabilities in mail transportation services. While no incumbent vendor is specifically mentioned, the DMV has structured the procurement to ensure robust competition and comprehensive service delivery across multiple California jurisdictions.