IFB No. 128091 Daily Mail Courier Services

The California Employment Development Department (EDD) is requesting bids for daily mail courier services at its Santa Ana facility, 2 MacArthur Place, Suite 400, with bids due July 1, 2026 at 3:00 p.m. PT and public bid opening on July 2 at 9:00 a.m. in Sacramento.

Small Business/Microbusiness (SB/MB) and Small Business/Nonprofit Veteran Service Agency (SB/NVSA) certifications receive a 5% preference. Disabled Veteran Business Enterprise (DVBE) bidders are eligible for an incentive ranging from 1% to 5% based on participation level. No subcontracting is permitted except for certified small businesses, nonprofits, or DVBEs to meet departmental requirements, with subcontracting not to exceed 25% of the bid.

The contractor shall provide mail pickup and delivery services Monday through Friday, excluding state holidays. Morning service requires pickup from the U.S. Post Office at 615 Bush Street, Santa Ana at 7:00 a.m. with delivery to the EDD office by 7:30 a.m. Afternoon service requires pickup from the EDD office by 4:30 p.m. and delivery to the Post Office by 5:00 p.m. The contractor handles approximately 15 to 20 trays/boxes weekly, returns empty mail trays, manages postage due mail, handles certified mail upon request, and maintains daily work logs signed by the EDD Contract Monitor. All required federal, state, and city licenses and permits are mandatory, including a valid Motor Carrier Permit if the vehicle's total weight exceeds 10,000 pounds.

The contract term runs from September 1, 2026 through April 30, 2029, with award expected by July 8, 2026. General liability insurance of at least $1 million per occurrence, automobile liability insurance of at least $1 million per accident, and workers' compensation insurance of at least $1 million are required, with the State of California listed as an additional insured. Pricing is monthly with invoices submitted in triplicate. The contractor must comply with all federal and state confidentiality laws and maintain security of EDD information. Site inspection is available by appointment with Jasleen Kaur at (714) 558-4264.