C1GD--578-380 Replace Salt Shed - Hines Building 231 Hines VAMC (Chicago)
THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330 ARCHITECT-ENGINEER QUALIFICATIONS PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY FOR, NOR REIMBURSE, ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. 1. GENERAL INFORMATION: The Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm-fixed price design contract for Architect-Engineering (A-E) services for the Minor Project #578-380 Construct Salt Shed Minor design project located at the Edward Hines, Jr. VAMC, 5000 South 5th Avenue, Hines IL. 60141. The A-E shall provide investigative and feasibility design services, schematic design drawings, design development drawings, construction documents, bid documents, specifications, calculations, cost estimates, narratives, solicitation support services and construction period services. The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Short Selection Process of Architects and Engineers Statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation (FAR) Part 36.602-5 Short selection process for contracts not to exceed the simplified acquisition teshold, VA Acquisition Regulation 836.6, and VA Acquisition Manual M836.6 Architect-Engineer Services. In accordance with FAR 36.209 Construction Contracts with Architect-Engineer Firms, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative. 2. PROJECT INFORMATION This project is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSB). The NAICS Code for this procurement is 541330 Engineering Services and the annual small business size standard is $16.5M. This project requires a full design team to complete this project. The projected award date for the anticipated A-E contract is on or before September 30, 2022. The anticipated period of performance for completion of design is 197 calendar days after notice of award. The FAR Magnitude of Construction between $1,000,000 and $5,000,000. 3. SCOPE OF DESIGN A-E Part One Services (also known as Design Phase) for this design project includes site visits, field investigation, conduct of studies and user interviews to prepare drawings, specifications, and cost estimates for all facets of work and disciplines/trades to facilitate a construction project to create a covered material shed for salt and sand storage. The SOW is included with this document. However, the SOW attachments will be included in the forthcoming Request for Proposal. Basis of design: Minimum Height Requirement to accommodate inside dumping of materials without lowering of dump box when exiting Concrete Impervious flooring Open from one end with overhead door on Exterior finishes: roof and wall type with material availability Reinforcement plan for material walls - Provide concept drawings Review of location Environmental mitigations expected to be used during design for salt run off. If not needed, please provide a valid response Additional information specified in VA PG 18 -15 Geotechnical Report EHRM Review for final footprint of location Topographic Survey A-E Part Two Services of this design project (also known as Construction Period Services) includes responding to construction contractor Requests For Information (RFIs) during the solicitation (Solicitation Support) and construction phases of the construction project, and commissioning kick off construction project conferences, review of construction material submittals and shop drawings, approximately 2 site visits during construction (Structural completion and final punch list inspection) to ensure compliance with the design drawings and specifications, coordination with project commissioning requirements, review of any construction project modifications for cost and technical acceptability, attendance in the final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor s as-built drawings. The A-E shall prepare a submittal log to be utilized by the VA during construction period services, maintain RFI log and provide meeting minutes for weekly construction meetings toughout the duration of construction. The A-E shall be professionally licensed in any state in the United States. The A-E is responsible for all services to complete the deliverables listed in the A-E SOW (P02 - SOW 578-380 - Replace Salt Shed Building 231 Hines VAMC). Please note that the 197 calendar-day period of performance for the design completion begins with the issuance of the Notice of Award (NOA) and that a Notice to Proceed (NTP) will not be issued for the completion of a design project. The construction period services will be an option item that will be exercised after the award of the construction project. The period of performance for construction period services will match the period of performance for the construction project. 4. A-E SELECTION PROCESS: Firms submitting SF 330s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for initial selection evaluation. Request for SF 330 s consists of the evaluation of the provided SF 330s and determination of the highest rated firms. In accordance with the AE short selection process, no discussions will be held, the firms SF330s will be evaluated, the highest rated firm will be selected and sent the solicitation, and negotiations will follow. A site visit will be authorized for the highest rated firm during the negotiation process. Award selection will be made when a successful negotiation of rates and fees for the project occurs. If negotiations are not successful with the highest rated firm, they will continue with the next highest rated firm, and so on until award can be made. 5. REQUEST FOR SF330 SELECTION CRITERIA: The following are listed in descending order of importance: Primary Selection Criteria: Professional Qualifications: Professional qualification necessary for satisfactory performance of required services. The design firm and A-E on staff representing the project or signing drawings in each discipline must be licensed to practice in any one of the United States of America. Provide Professional License numbers and/or proof of Licensure. The board will evaluate the resumes for all proposed key personnel and shall consider the specific experience and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. Relevant experience includes projects with the VA and/or accredited hospitals that are related to Facility Maintenance Storage Buildings or other projects similar in scope to this project. This criterion is primarily concerned with the qualifications of the key personnel and not the number of personnel. Key positions and disciplines required for this project include, but are not limited to: Architect, Structural Engineer, Estimator, Civil Engineer, Electrical Engineer, Fire Protection Engineer, Mechanical Engineer, Plumbing, Project Manager, Quality Assurance, and Physical Security Specialist. Offer must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement: I [signatory authority]___________________, [company] __________________ certify that the team proposed to perform under this requirements demonstrates the capability of 50% SDVOSB performance in compliance of 48 CFR 852.219-10. The information provided in sections C tough E of SF 330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections. Specialized Experience and Technical Competence: Specialized Experience and Technical Competence of the firm with the type of services required. The board will evaluate specialized experience on similar projects of size, scope and complexity and the technical capabilities of the prime firm and any subcontractors. The evaluation will consider the management approach, coordination of disciplines and subcontractors, quality control procedures, prior experience of the prime firm and any key subcontractors working together on relevant projects and familiarity with VA Design Guides/Manuals, Master Specifications, and other applicable standards. Include no more than five (5) projects completed or substantially completed within the past eight (8) years that best illustrate specialized experience related to this project scope: such as geotechnical studies, underground site investigations, new steel building design, structure design including foundation design, structural design, historic preservation, and environmental impact preservation. Any projects submitted that exceed the limit will not be considered during the evaluation. All projects provided in the SF 330 must be completed by a firm, office, branch, or individual team member proposed to perform work under this contract. Note that completed is considered 100% design completion and substantially completed in construction. The information provided in sections F and G of SF 330 will be used to rate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections. Capacity: Professional capacity to accomplish the work in the required time. The evaluation will consider the team's overall ability to meet the schedule of the project, as well as the available capacity of key disciplines to perform the work in the required time. Please provide a table to demonstrate the available capacity of each of the Key Personnel identified in Sections D and E for the prime firm and all subcontractors. At a minimum ensure that the table includes the following for each key team member: name, firm, role in project and percentage of available capacity to take on new work. Provide all projects awarded by the VA to the prime firm and all subcontractors during the previous 12 months (from the date of the SF330 submission). At a minimum, include the following for each project: project name, location, award date, completion percentage, and expected completion date, project name, location, award date, completion percentage, and expected completion date. Provide the full potential value of any current indefinite delivery contracts. The information for this factor shall be provided in Section H of the SF 330. Please ensure the capacity applies toward the team/personnel provided in the SF 330. Past Performance: Past performance on contracts with Government agencies and/or private industry in terms of cost control, quality of work, and compliance with performance schedules. The past performance will be evaluated for all projects provided in section F, to include a review of Contractor Performance Assessment Reporting System (CPARS) ratings. Provide performance reports for all projects submitted in section F and include the following information for each project: contract/task order number, project title, prime firm, start date, and completion date. Evaluations may also include additional performance-related information from the firm, customer inquiries, Government databases, publicly available sources, additional projects in CPARS, and other information available to the Government, including communications with points of contact in other criteria. Evaluations will consider superior performance ratings on recently completed VA projects as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Also, consider, as appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by a firm, office, branch, or individual team member proposed to perform work under this contract. The information for this factor shall be provided in Section H of the SF330. If there is no CPARS data available, Past Performance Questionnaires (PPQs) will be accepted. Please utilize the attached PPQ document. *PPQs should not be submitted by the evaluator to VHA PCAC directly. Completed PPQs must be incorporated into the SF330 submission. PPQs will be counted towards the page limitation for this submission. Locality: Knowledge of the locality. May include the following, demonstrate and describe specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, local construction methods, or local laws and regulations. Soil conditions related to trenching or digging required Any prime firm or subcontractor experience at the VAMC and/or within the VISN, this should include the experience of both the prime and sub Knowledge of specific state or local codes, laws, or regulations Approach to addressing unique climate conditions Geological conditions such as seismic The information for this factor shall be provided in Section H of the SF330. Note that the intent of this factor is to showcase a firm s understanding of the site and locality, and not where the firm is located and how they would travel to the site. Information related to the firm s location shall be provided in section H, under Secondary Selection Criteria Factor 1 - Geographic Location. Construction Period Services: Describe your team's approach to providing construction period services, to include professional field inspections during the construction period; review of construction submittals; support in answering requests for information (RFIs) during the construction period; support of construction contract changes to include drafting statements of work and cost estimates; attendance at weekly conference calls; providing minutes of meetings between the A-E, VA, and contractors; pre-final inspection site visits; generation of punch-list reports; and production of as-built documentation. List project examples to demonstrate the prime firm or any subcontractors' experience with construction period services. The information for this factor shall be provided in Section H of the SF 330. Secondary Selection Criteria: Geographic Location: Location of the firm, as measured by the driving distance (miles) between the Offeror s principal business location and the Edward Hines VA Medical Center, 5000 South 5th Avenue, Hines, IL. 60141. Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/). * The secondary selection criterion are used as a tie-breaker, if necessary, in ranking the most highly qualified firms following the completion of the SF330 evaluations. The secondary selection criterion will not be applied when determining a firm s SF330 submission Excellent, Acceptable, Good, Marginal, or Unacceptable. The information for this factor shall be provided in Section H of the SF 330. SUBMISSION CRITERIA/REQUIREMENTS: The below information contains the instructions and format that shall be followed for the submission of the SF330 Statement of Qualifications: Submit ONE (1) SF330 Statement of Qualifications via email to the Contract Specialists Jeannine Larsen and Samantha Mihaila at jeannine.larsen@va.gov and samantha.mihaila@va.gov. This shall include Parts I and II and any applicable attachments. The SF330 submission is due by 2:00 PM MST ON August 22, 2022. The SF330 shall be submitted in one email and have a file size that shall be no larger than 5 MB. No hard copies will be accepted. The subject line of the email shall read: SF330 Replace Salt Shed Building 231 Design Hines The submission must include the SF330, Architect/Engineer Qualifications (form is available on-line at http://www.cfm.va.gov/contract/ae.asp). The page limitation of the SF330 shall not exceed a total of FIFTY (50) pages. This includes CPARS and/or PPQs and any other relevant information. Each page shall be in Arial or Times New Roman, size 12 font, single spaced. The title page, table of contents and Part II of the SF330 Form will NOT count as part of the page limitations. Within the SF330 submissions, firms must provide a document that includes the following information (This document will not count towards the page limitation of the SF330): 1) Cage Code; 2) Unique Entity Identifier; 3) Tax ID Number; 4) The E-mail address and Phone number of the Primary Point of Contact; 5) A copy of the firms Vet Biz Registry (https://vetbiz.va.gov/vip/). All questions shall be submitted to jeannine.larsen@va.gov and samantha.mihaila@va.gov with the subject line Hines Salt Shed -Design Questions . The cutoff date for question submissions is 2:00 PM MST ON July 26, 2022. Questions will be answered tough modification to the Pre-Sol Notice posted to Contract Opportunities https://sam.gov/content/opportunities NOTE: This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSBs will not be considered. All SDVOSB must be listed as verified by the VA s Center for Verification and Evaluation (CVE) (https://www.va.gov/osdbu/verification/index.asp). Offerors must be verified by CVE and visible in the Vendor Information Portal (VIP) database (https://vetbiz.va.gov/vip/) at the time of the SF330 Submission and at the time of Award. Failure to be BOTH visible and verified at these times will result in the offeror being deemed unacceptable and ineligible for award. All prime firms are required to meet the NAICS code requirement specified for this project. The Contracting Officer shall verify the NAICS Code in VIP and/or the System for Award Management (SAM). Failure to meet the NAICS code requirement may result in the rejection of the SF330 submission. All Joint Ventures must be CVE verified at time of the SF330 Submission and at the time of Award. They must also submit agreements that comply with 13CFR 125.15 prior to contract award. SF330 submissions received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be evaluated. All information must be included in the SF330 submission package. It is the offeror s responsibility to check the Contract Opportunities website at https://sam.gov/content/opportunities for any revisions to this announcement prior to submission of SF330s.
36C77622Q0418 Department of Veterans Affairs Technology Acquisition Center Austin
7/20/22, 12:02 PM Replacement Sheds
This is a combined synopsis/solicitation for commercial items prepared in accordance FAR Part 12; Acquisition of Commercial Items shall be used as supplemented with additional information included in this notice. This requirement is being solicited as a 100% Set-Aside for Small Business. The United States Coast Guard (USCG) Base Elizabeth City intends to award the contract for Replacement Sheds. This announcement constitutes the only solicitation. Quotations are being requested under number 70Z08120QPEB467. The date and time set for receipt of offer is 07/24/2020, no later than 11:00AM, Eastern Time. Offer shall be submitted to: U.S. Coast Guard Base Elizabeth City, SK2 Janelle McCourtney (Janelle.M.McCourtney@uscg.mil), Purchasing Agent, USCG Air Station Elizabeth City, 1664 Weeksville Road, Building 49, Elizabeth City, NC 27909-5006. ***Request that all quotes terms and pricing remain valid for up to 90 days.***All Questions regarding this solicitation shall be submitted to SK2 Janelle McCourtney by 07/06/2020. The NAICS code is 493110. The small business size standard is $27.5 million. Refer to the attached SOW for complete details. Delivery shall be FOB Destination to the U.S. Coast Guard Base Elizabeth City, 1664 Weeksville Road, Elizabeth City NC 27909. This resultant contract from this solicitation will be firm fixed price. The solicitation document, incorporated provisions and clauses are those in effect tough Federal Acquisition Circular FAC 2020-06. The following clauses and provisions apply to this acquisition: 52.232-18 Availability of Funds. Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. 52.212-1 Instructions to Offerors Commercial Items.In addition, all offerors must submit a completed form FAR clause 52.212-3, Offeror Representations and Certifications Commercial Items. This clause may be downloaded, free of charge, at http://www.acquisition.gov/far. Offerors who fail to submit a completed FAR 52.212-3 may be considered nonresponsive and will not be considered in the evaluation. All Offerors must be registered with the System Award Management (BETASAM.GOV) per FAR-7, System Award Management. Offerors who are not registered with SAM may be considered nonresponsive and will not be considered in the evaluation. The contractor will be required to provide along with price, a delivery schedule, sufficient technical literature, past performances information, completed FAR 52.212-3, and Offerors name, address, point of contact name, phone number, email address, fax number, tax identification number and DUNS number. Relevant Past performance information should be tee references within the last five (5) years. Provide Company's name, point of contact, telephone number, fax number and email address. This information must be current. FAR 52.212.-4 Contract Terms and Conditions Commercial Items and 52.212-5 Contract Term and Conditions required to implement Statutes or Executive Orders-Commercial Items. In paragraph (B) of 52.212-5, the following apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-1, 52.225-13, 52.223-6 and 52.247-34. Additional FAR Clauses applicable to this requirement: 52.203-6 (Alt 1), 52.222-19, 52.229-3, 52.232-8, 52.246-2, 52.246-4 and 52.246-16. All clauses and provisions referenced in this announcement may be accessed at the following website: http://www.acquisition.gov/far. No Numbered Notes are included in the solicitation.
70Z08120QPEB467 Department of Homeland Security US Coast Guard
6/25/20, 8:34 AM C1GD--AE Upgrade Underground Storage Tanks (UST) CND, CS and D Wing - 583-22-203
STATEMENT OF WORK FOR AE SERVICES Date: 30 April 2022 Project: 583-22-203 Upgrade Underground Storage Tanks (UST) CNE, CS, and D-Wing 1. Scope of Work The Architect/Engineer (A/E) firm shall furnish professional services for 100% design to upgrade five (5) preexisting underground storage tanks (UST) to five (5) aboveground storage tanks (AST) at the Richard L. Roudebush Veterans Affairs Medical Center, 1481 West 10th Street, Indianapolis, IN 46202. Deficiencies of the UST have been identified and to prevent potential failure during emergency generator use or groundwater impact, the UST will be replaced with AST that will have secondary containment and interstitial monitoring. The design will include Schematic Design, Design Development, Construction/Bid Documents per the A/E Design Submission Instructions Documents, Construction Administration Services, Technical Specifications and Cost Estimates. The designed AST will meet, at minimum, the same capacity and be able to contain the same contents as the preexisting. The AST will be connected to the facility via piping, electrical, and have monitoring devices to prevent overfill and/or detect the presence of fire or heat. Below are the details for the existing UST: Tank ID 1 2 3 4 5 Tank Purpose Emergency Generator Vehicular Fuel Dispenser Emergency Generator Emergency Generator Emergency Generator Capacity (gal) 2,000 8,000 (split tank, 4,000 each side) 2,000 2,000 12,000 Contents Fuel Oil #2 Diesel E85/ 87 Octane Fuel Oil #2 Diesel Fuel Oil #2 Diesel Fuel Oil #2 Diesel Tank Type Horizontal steel, double-walled Horizontal fiberglass, double-walled Horizontal steel, double-walled Horizontal steel, double-walled Horizontal, double-walled (steel inner, fiberglass outer) Special items to consider for this project: Phasing must be developed to maintain functionality of the facility in the case of emergency generator use to the maximum extent practical. AST will be designed in a manner than meets as local, state, and federal requirements for UST removal and installation. This will include any sampling and/or permitting required during transfer of UST contents to AST. During removal of UST, all removal permits, removal sampling, and certification of no spill activity must be filed with Indiana Department of Environmental Management (IDEM). Emergency facility generators are fed from preexisting UST and will be re-piped to be fed from AST to allow a minimum generator run time of 96-hours emergency run. If the placement of the proposed five (5) AST cannot be completed where the preexisting UST are located, new locations of the AST should be proposed in similar areas to reduce potential impact to underground utilities and facility traffic. Proposed AST locations will not impede Fire Marshal requirements and there must appropriate spacing from on-site, stored, combustibles. The subject property originally lay within the Five-Year Time-of-Travel (W-5) Wellfield Protection Area Zoning District of the Riverside Wellfield. In 2019, a routine re-delineation of the wellfield resulted in a change in the location of the wellfield boundary. As a result of this re-delineation, the subject site is now located just outside the bounds of the wellfield. The design to be submitted will assume the property is within a Wellfield Protection Zone. The Schematic Design shall include a comprehensive study, inspection and report of the existing project area conditions, which shall include below-grade utilities, electrical, plumbing, fire protection, etc. A/E shall develop a design and plan to replace the existing UST with same-capacity, or larger, AST. Design shall include the usage of existing utility connecting the preexisting UST (i.e., plumbing, electrical conduit, etc.) to the main facility building. Design and plan shall also include the consideration of future expansion of additional AST toughout the facility footprint, or replacement of proposed AST with larger capacity tanks. A/E shall provide a preliminary construction duration time for planning purposes. This information shall be communicated to all bidders for their review and inclusion within their bids. It shall be communicated within the bid documents that the contractor will be required to review and provide any concerns regarding the projected construction duration. A/E will be responsible for complete functional design and provide biddable documents meeting all the requirements. The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management. It is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. VA additionally tough the documents on the TIL has adopted the latest edition of the following codes and standards (but not limited to): Occupational, Safety and Health Administration (OSHA) Standards International Building Code (IBC) National Electrical Code (NEC) NFPA 101 Life Safety Code National Fire Protection Association (NFPA) Codes, except for NFPA 5000 and NFPA 900 National Standard Plumbing Code (NSPC) Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1 ASME Boiler and Pressure Vessel Code ASME Code for Pressure Piping International Plumbing Code (IPC) Architectural Barriers Act Accessibility Standard (ABAAS) for Federal Facilities Building Code Requirements for Reinforced Concrete, American Concrete Institute (ACI 318 2) and Commentary (ACI 318 R2) Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC) Energy policy Act of 2005 (EPAct)Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1 DOE Interim Final Rule: Energy Conservation Standards for New Federal, Commercial and Multi-Family High-Rise Residential Buildings and New Low-Rise Residential Buildings, 10 CFR Parts 433, 434 and 435 Federal Leadership in High Performance and Sustainable Buildings: Memorandum of Understanding (MOU) Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management The Provisions for Construction and Safety Signs. Stated in the General Requirements Section 01010 of the VA Master Construction Specification Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1 Safety Standard for Refrigeration Systems ASHRAE Standard 15 U.S. National CAD Standard Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide. Designs for construction must produce a complete and usable facility or improvement when constructed.A VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project.A In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that will be procured separately unless directed otherwise by the VA. Equipment that can be part of the design includes those items to meet code requirements for building occupancy, items covered in the VA s Master Construction Specifications (PG-18-1) Divisions 1 tough 10, 13 tough 26 or 28 tough 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00. The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design s independence. The project is to provide all necessary modifications and additions to VAMC existing, mechanical, electrical and plumbing work. A/E shall be responsible to review existing conditions to locations planned for development. Access to files shall be coordinated with the COR. The VA will employ a third-party commissioning agent to certify the design and construction of the AST meet Federal Mandates. The commissioning authority will verify the performance of the components and systems and, to ensure design requirements are met, develop a commissioning plan, inclusion of commissioning or requirements in construction documents, verification of installation and performance of commissioned systems (testing and system monitoring), operation/maintenance manuals and training, and a commissioning report. The A/E team shall work with the commissioning agent toughout the design and construction process to assure all sustainable objectives are met. All drawings shall adhere to VA project software requirements for Building Information Modeling (BIM) and Computer Aided Design (CAD) available at http://www.cfm.va.gov/til/projReq.asp. BIM software shall be Revit 2020 or the latest version available to VA Indianapolis. The project BIM model minimum requirements shall be developed to include the systems described below as they would be built, the processes of installing them and to reflect record drawing conditions (possibly incorporating into the Indianapolis VAMC Master Record Drawing pending facility expertise). The deliverable model at the SD and CD design phases shall be developed to include as many of the systems described below (but not limited to) as are necessary and appropriate at that design phase. Life Safety Information (Fire Extinguishers, Wall Ratings, Door Ratings, Fire Protection/Alarms) General Signage Schedules Equipment Foundations Shafts and Pits Mechanical Plumbing Power and Lighting Asbestos/ Hazard Material Info Security System Information (Access Controls, Security Cameras, Panic Alarms, Overhead Paging) Exterior Building Information Other Engineering Data as Required A/E shall develop a phasing plan and also develop deduct bid alternates for project award which will be based on available funding for construction of $821,500. 2. General The A/E will be given the appropriate orientation by the VAMC offices of Engineering Service and VISN Contracting. The A/E shall prepare all necessary drawings. The degree of completion and the stages of submission shall be as hereinafter specified. The VAMC will provide all standard details, master specifications, design criteria, etc. A/E discussion with the VAMC personnel concerning requirements will be arranged by and participated in by appropriate Engineering Service personnel. The A/E shall participate with the Project Engineering and other Services in review of project scope, design review comments, etc. There will be (1) submissions for schematic design drawings, and one (1) submission for design development drawings, (3) tee submissions for construction documents (95% and 100% complete) plus a final submission which constitutes a complete bid package consisting of drawings, specifications, detailed final cost estimates, phasing and sequence drawings within each phase, and project bid alternates. Drawings showing architectural and other features of the affected campus areas are available in files of the Engineering Service, VAMC. The drawings are not to be expected to be accurate in all respects, and the Architect-Engineer is to verify all features affecting the project by field investigation. The A/E shall develop the project utilizing Revit 2020 and Building Information Modeling BIM to develop architectural design drawings, renderings, construction documents, and record drawings at completion of construction as per the VA BIM guide located on the VA Technical Information Library (TIL). At each scheduled submittal date, the A/E shall submit to the VA a list of the submitted files that shall include; 3D Views, Facility Data, and Revit Data Files. Submittal drawings shall be full size plots suitable for half size reproduction. The VA has ownership of the rights at the date of Closeout Submittal to all CAD files, Revit 2020 BIM Model and Facility Data developed for the Project. The VA may make use of this data following any deliverables. For preparation of construction specifications, the A/E will provide specifications in "Word" format and pdf format. The A/E shall supply copies of the specification files, combined into single document, to be electronically transported to the CO for incorporation into the VA specification booklet. 3. Schedule & Submission Requirements Times listed herein are approximate and subject to negotiation. Each milestone in the timeline is subject to completion of the predecessor task and project requirements external to AE scope; as such, calendar days for task completion shall be negotiated instead of actual dates. The following is an estimated milestone schedule in terms of business days. Federal holidays do not count as business days. Activity Level of Completion Calendar Days Schematic Submission (SC) 35% 30 After Notice to Proceed VA Review of 35% (SC) 14 After Receipt of 35% Submission Design Development Submission (DD) 65% 30 After VA Approval of 35% SC Submission VA Review of 65% (DD) 7 After Receipt of 65% Submission Construction Document Submission (CD) 95% 30 After VA Approval of 65% DD Submission VA Review of 95% (CD) 14 After Receipt of 95% Submission Construction Document Bid Set Submission (CDBS) 100% 7 After VA Approval of 95% CD Submission VA Review of 100% CDBS 7 After Receipt of 100% CDBS Submission Deliver Final Construction Document Bid Set 7 After VA Approval of 100% CDBS Submission 104 A/E Design 42 VA Review 146 Total Design Timeframe Design Schedule is 146 days to complete Schematic Design, Design Development, Construction Documents, Technical Specifications, and Cost Estimates of Construction. Completion of Construction Administration Services will not be dependent upon award of Construction Contract. 4. Construction Period Services Contract Procurement Attend contractor s Pre-Bid site visit and respond with recommendations to any questionable items. If necessary, develop amendments or assist with project procurement. A written response is required. Attend one pre-construction meeting after award of contract. Submittal Review The A/E firm shall review all construction materials, equipment, and change orders proposed by the contractor for use in construction of this project. All submittals and change order proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within five (5) calendar days after receipt. Site Visits The A/E shall provide site visits as requested by the COR as noted below: One (1) visit for the pre-bid conference. One (1) visit for the pre-construction conference. Ten (10) visits for general construction inspection/progress. Five (5) visits for final inspections. A/E to provide other construction phase services as defined in signed contract. All A/E investigation visits shall be coordinated with the COR. At least 2 business days prior notice is needed. Misc. The A/E shall review and answer all RFI s submitted by the contractor. A/E to participate in weekly telephonic project meetings with the VA and contractor. As-Built Drawings The A/E shall modify design drawings and models based on marked drawings supplied by the contractor and are to be verified by the A/E in field. As-Builts are to include all addendums and bulletins issued by the VA/AE during construction. These changes shall be bubbled and dated. An electronic Revit BIM 2020 and AutoCAD 2020 model of the As-Builts is to be submitted to the COR on CD-ROM. Any approved shop drawings with major differences from contract drawings, supplemental agreements processed change orders, etc., shall be incorporated. The A/E shall deliver updated record drawings (4 sets); (2) A size sets, (2) Full size sets. - - - END OF SCOPE - - -
36C25022R0182 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10
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