NIGP 99342: Travel-In, Mileage

NIGP 99342 Travel-In, Mileage, an Item code, encompasses reimbursable travel expenses for state and local contractor personnel performing work at multiple locations within a defined territory or statewide. The code captures the actual scope of work state and local governments buy: individual contractors or small teams engaged in field-based recruiting, outreach, mentoring, or program coordination work who travel between assigned regions, central facilities, and event sites and bill the jurisdiction for documented mileage and related travel costs. The Kentucky Department of Military Affairs is the primary recent buyer, procuring recruiting coordinators for the Appalachian ChalleNGe Academy and Bluegrass ChalleNGe Academy who work approximately 140 hours per month across assigned county regions throughout Kentucky, traveling to academy campuses, training events, and outreach locations. Monthly invoices document miles traveled, daily tasks, hours worked, and approved expenses; the Commonwealth reimburses travel mileage and authorized costs within thirty working days of invoice receipt and service acceptance. Contractors must carry Commercial General Liability and Automobile Liability Insurance at $1 million per occurrence and pass Kentucky Applicant Registry and Employment Screening (KARES) background checks with renewal every five years.

The Department of Military Affairs issued three parallel RFPs in 2026 for recruiting coordinators supporting youth challenge academies statewide: RFP 095 2700000062 (due October 2, 2026) for one coordinator, RFP 095 2700000008 (due August 7, 2026) for one coordinator, and RFP 095 2600000006 (due May 22, 2026) and RFP 095 2600000005 (due May 22, 2026) each for up to four coordinators. All solicitations required minimum five years' youth recruiting experience, compensation consisting of service fees and travel reimbursement, and monthly cost documentation. All activity to date is concentrated in Kentucky; the Department reserves renewal options for up to two additional two-year periods subject to Finance and Administration Cabinet and Legislative Research Commission approval. No set-asides or restricted bidder categories are identified in the available documentation, though Kentucky resident preferences may apply under reciprocal preference provisions and qualified-bidder definitions in KRS 45A.470 and 200 KAR 5:410.