BCA Recruiting Coordinator

The Commonwealth of Kentucky, Department of Military Affairs is issuing RFP 095 2500000296 to procure recruiting coordinator services for the Bluegrass Challenge Academy, with proposals due on April 23, 2025 at 3:30 p.m. Eastern Time. The procuring jurisdiction is Elliott County, Kentucky. The recruiting coordinator position requires identification and enrollment of at-risk youth candidates aged 15.5 to 18 years throughout Kentucky across five designated regions, with approximately 140 hours of monthly work. Key deliverables and responsibilities include promoting the Challenge Program to prospective applicants, maintaining communication networks with gatekeepers and referral sources such as Circuit Courts and school officials, interviewing applicants, assisting with cadet transport for emergencies and appointments, planning outreach events, and supporting all three program phases: acclimation, residential, and post-residential. The position requires travel reimbursement and includes staff and cadet training at Fort Knox, Kentucky. Mandatory qualifications include a minimum of five years' experience recruiting youth, submission of a resume demonstrating relevant qualifications, and two written examples of past work. The evaluation criteria consist of a technical proposal worth 100 points, a cost proposal worth 60 points, and potential oral presentations with the top four vendors worth 25 points, for a maximum total of 185 points. The initial contract term runs from June 1, 2025 through June 30, 2026, with renewal options for up to two additional two-year periods subject to approval by the Secretary of the Finance and Administration Cabinet and the Legislative Research Commission.

The RFP permits bidders claiming resident bidder status, qualified bidder status, or Kentucky Correctional Industries status to submit corresponding notarized affidavits; however, no specific set-asides for disadvantaged enterprises or other restricted categories are documented in the available materials. No incumbent vendor information or existing infrastructure requiring integration is specified in the procurement documents. The Commonwealth reserves the right to negotiate compensation rates, request best and final offers, reject any or all proposals, and cancel the contract with 30 days' written notice. Payment will be made within 30 working days of invoice receipt in accordance with Kentucky statutes and Legislative Research Commission Government Contract Review Committee established forms. No specific award value or budget range is disclosed in the provided documentation; vendors must submit pricing information on the Cost Proposal Form (Attachment A), with pricing representing the only permissible financial information in the cost section. Proposals must be submitted electronically through the Kentucky Vendor Self Service System, and no bidders' conference has been scheduled.