ACA Recruiting Coordinator

The Commonwealth of Kentucky, Department of Military Affairs, is requesting proposals for one ACA Recruiting Coordinator position to support youth recruitment for the Appalachian ChalleNGe Academy, with proposals due August 7, 2026 at 3:30 p.m. Eastern Time.

The coordinator will recruit at least 100 willing participants annually from assigned regions throughout Kentucky (Region I comprises 22 eastern counties; Region II comprises 18 northeastern counties), maintain referral-source networks, conduct initial applicant interviews, assist with cadet transport and special events, and travel to the Academy campus in Grays Knob, Frankfort, and Fort Knox. The position requires approximately 140 hours per month. The contractor must complete NGB-J1-Y Youth Challenge training and obtain and maintain current KARES background screening, with initial clearance required before service commencement and renewal every five years.

Mandatory qualifications include a minimum of five years' youth recruiting experience and submission of a resume documenting relevant qualifications. The contractor must carry Commercial General Liability Insurance at $1 million per occurrence / $2 million aggregate, Automobile Liability Insurance at $1 million combined single limit if driving is required, and Professional Liability Insurance at $1 million per claim.

The anticipated contract term runs September 1, 2026 through June 30, 2028, with renewal options for up to two additional two-year periods at the agency's discretion, subject to Finance and Administration Cabinet approval and Legislative Research Commission filing. Compensation consists of service fees and travel reimbursement; the cost proposal form is submitted separately. Evaluation awards up to 100 technical points (including mandatory requirements) and up to 60 cost points to the lowest total cost, plus optional oral presentations worth up to 25 points. No offeror's conference or written question period is scheduled. Monthly invoices must document miles traveled, daily task summaries, calculated hours, and approved expenses. The Commonwealth pays within 30 working days of proper invoice receipt and service acceptance, with one percent monthly penalties on undisputed unpaid amounts after 30 days.