ACA Recruiting Coordinator

The Kentucky Department of Military Affairs is requesting proposals for one Appalachian ChalleNGe Academy Recruiting Coordinator under RFP 095 2700000062, with proposals due October 2, 2026 at 3:30 p.m. Eastern Time.

The position requires a minimum of five years' experience recruiting youth, demonstrated through resume and writing samples. The coordinator will perform approximately 140 hours per month recruiting at-risk youth ages 15.5 to 18 for the Academy's residential and post-residential programs. The assigned territory covers the Commonwealth of Kentucky with specific county groupings in Eastern Kentucky, requiring travel to the Academy campus in Harlan, Kentucky and other locations for staff, mentor, and cadet training events. Key deliverables include recruiting at least 100 willing ChalleNGe participants annually, conducting initial interviews, maintaining family communication, assisting with cadet transports, and supporting outreach events.

Contractors must pass a Kentucky Applicant Registry and Employment Screening (KARES) background check with fingerprints prior to contract commencement and renew screening every five years. Commercial General Liability Insurance of $1 million per occurrence and $2 million aggregate is mandatory; Automobile Liability Insurance of $1 million per occurrence is required if applicable.

The initial contract term runs from November 1, 2026 through June 30, 2028, with potential renewal for up to two additional two-year periods at the agency's discretion and subject to Finance and Administration Cabinet approval. Evaluation criteria weight technical qualifications at 100 points maximum, cost at 60 points maximum, and oral presentations (if required) at 25 points maximum. The Academy provides all equipment, supplies, marketing materials, cellphones, and recruiting print materials. Monthly invoices must document miles traveled, daily tasks, calculated hours, and office and supply expenses.