NIGP 97250: Services for Conference Expenses

NIGP 97250 Services For Conference Expenses, an Item code, covers full-service conference planning, execution, and venue hosting that state and local organizations contract out to third parties. The work spans specialized event-management partnerships where external firms serve as operational extensions of government or quasi-governmental teams, handling design, coordination, and delivery of multi-day conferences; comprehensive venue and hospitality procurement for recurring annual events, including meeting space, hotel accommodations, catering, audio-visual support, and parking; and integrated event logistics for large attendee populations. Issuing bodies include special-purpose districts focused on economic development (Atlanta Beltline Inc.), state education agencies (Florida Virtual School), and organizations hosting broad staff or stakeholder engagement events. The scope emphasizes all-inclusive pricing models, quality attendee experience, and adherence to accessibility compliance and state procurement rules including P-Card acceptance where required.

Recent activity shows concentration in the Southeast. Atlanta Beltline Inc. posted an RFP (ED2026116) on August 17, 2026 for specialized conference planning and execution support for a 2027 economic development conference, with proposals due September 25, 2026. Florida Virtual School issued a more granular RFP (RFP012604955B01APLCEVXXXXXX) on May 13, 2026 for Annual Professional Learning Conference venue and hospitality services covering 2027–2031, with a non-mandatory pre-submittal conference on May 18, 2026 at 11:00 AM EST via Zoom, written questions due May 21, 2026 at 2:00 PM EST, and proposals due June 3, 2026 by 2:00 PM EST through Bonfire. The FLVS solicitation targets approximately 3,800 staff annually and requires three-day venue capacity for up to 4,000 attendees in theater seating with 45–60 breakout rooms; venue location preference is Orange, Osceola, and Seminole counties in Florida, though other Florida counties are acceptable. Neither opportunity specifies contract value, set-asides, or incumbent contractors.