NIGP 97250: Services for Conference Expenses

NIGP 97250 Services For Conference Expenses is an Item code under which state and local governments procure full-service conference hosting, including venue management, accommodations, catering, audio-visual support, and logistics coordination for large-scale professional and staff development events. The code captures end-to-end conference operations — from meeting-space rental and breakout-room provisioning through hotel arrangements, food and beverage services, and technical support — typically awarded to hospitality providers or venue management companies capable of managing multi-day events. State and local education agencies, including virtual schools and school districts, represent the primary buying bodies under this code, though the universe of issuing entities extends to other state agencies, counties, and special-purpose districts hosting professional development, training conferences, and staff convocations.

Florida Virtual School issued a Request for Proposal (RFP012604955B01APLCEVXXXXXX) posted May 13, 2026 with a June 3, 2026 response deadline to secure a qualified venue and full-service hospitality provider to host its Annual Professional Learning Conference events for calendar years 2027 through 2031, serving approximately 3,800 staff members annually. The solicitation requires comprehensive all-inclusive rates covering meeting space accommodating up to 4,000 attendees in theater seating, 45–60 breakout rooms, hotel accommodations, food and beverage services, on-site parking, audio-visual support, and internet services. FLVS preferred venue locations in Orange, Osceola, and Seminole counties in Florida, though other Florida counties are acceptable with travel-cost reimbursement analysis. The RFP is open and competitive with no set-aside designations; proposers must demonstrate financial stability through audited financial statements or equivalent documentation and provide three references from the preceding thirty-six months. A non-mandatory pre-submittal conference was held May 18, 2026 via Zoom, with written questions due May 21, 2026, and Board of Trustees approval expected in September 2026.