Sponsorship Opportunity, 2019 eHealth Summit

The Kentucky Cabinet for Health and Family Services (CHFS), specifically the Office of Health Data and Analytics and Kentucky Health Information Exchange, is seeking sponsorship opportunities for the 2019 eHealth Summit scheduled for August 15-16, 2019, at the Lexington Griffin Gate Marriott Resort and Spa. This procurement offers two sponsorship levels: a "Renovator" Sponsor tier at $20,000 (one available sponsorship) and a "Friends of KHIE" Sponsor tier at $3,000 (up to twelve available sponsorships). The summit is a two-day educational conference targeting healthcare providers, hospital administrators, government officials, medical staff, and affiliated healthcare agencies, with the primary objective of promoting awareness of CHFS initiatives, Kentucky Health Information Exchange services, and the Promoting Interoperability program. Responses were required to be submitted by July 26, 2019, at 4:00 p.m. EDT to Sarah Smith at the CHFS Division of Procurement and Grant Oversight, with three copies of the technical response in a sealed envelope. The evaluation process will use a 100-point scoring system: 30 points for solicitation responsiveness and 70 points for the sponsorship response, which considers prior sponsorship experience, financial commitment, company goal alignment with CHFS mission, and obligation fulfillment capabilities.

The solicitation does not explicitly mention specific set-aside designations or restrictions on responding organizations. Sponsorship levels include varying benefits such as advertising opportunities, complimentary summit registrations, exhibit locations, and speaking opportunities. The Renovator Sponsor ($20,000) receives fifteen complimentary registrations, a full-page advertisement, a five-minute introduction, a twenty-minute presentation slot, and a premium exhibit location. The Friends of KHIE Sponsor ($3,000) receives six complimentary registrations, a half-page program advertisement, and a six-foot skirted table setup. Successful bidders must submit payment within 30 days of selection notification. While no specific incumbent vendors are mentioned, sponsors must provide a notarized affidavit confirming compliance with Kentucky state laws regarding taxation, employment practices, and campaign finance regulations. The total potential sponsorship revenue ranges from $3,000 to $20,000, depending on the selected sponsorship tier and number of sponsors chosen.