NIGP 60575: Sealing and Tape Machines, Mail Room

NIGP 60575 Sealing and Tape Machines, Mail Room is an Item code encompassing mail finishing services, including document insertion, sealing, and mail preparation for bulk mailings. State and local governments buy mail finishing and related composition services under this code to handle high-volume correspondence from utilities, finance departments, and educational institutions. Recent solicitations show jurisdictions contracting for dynamic laser printing paired with insertion, document composition, and mail finishing to support newsletter distribution, utility billing, tax notices, and delinquency communications. Issuing bodies include community college districts, municipal utilities, and city finance departments; the work spans both standalone mail service contracts and integrated printing-plus-finishing arrangements awarded to single or multiple vendors over two- to three-year terms.

Collin County Community College District (Texas) released ITB FY2025ITB035 on August 8, 2025, seeking mail service vendors for Connection Newsletter mailings in quantities of 300,000 to 500,000 pieces, with questions due August 20, 2025, and bids due August 25, 2025 at 2:00 pm; the contract runs three years beginning September 1, 2025, with vendor location limited to a 75-mile radius and evaluation based on best overall value including pricing, reputation, and service quality. The City of Madison, Wisconsin issued RFP 1500802026 in March 2026 for city-wide printing and mailing services supporting the Madison Water Utility (approximately 580,000 pieces weekly) and the Finance Department Treasury section (approximately 127,000 pieces monthly for tax bills and notices), with questions due March 13, 2026, proposals due April 3, 2026 at 2:00 pm Central Time, and a two-year initial contract term with three optional one-year renewals; evaluation weighted 65 technical points and 35 financial points, including local vendor preference at five points. Recent activity concentrates in Texas and Wisconsin; both opportunities explicitly encourage or weight participation from small, minority, veteran, or female-owned businesses.