NIGP 20484: Retrieval Systems, Computer Assisted: Indexing, Retrieval (CD ROM Jukebox, etc.) and Access Systems

NIGP 20484 Retrieval Systems, Computer Assisted: Indexing, Retrieval (CD ROM Jukebox, Etc.) And Access Systems is an Item code that encompasses technology equipment, software, and related services sourced through catalog discount arrangements and turnkey installation contracts by state and local education providers. State and local governments buying under this code procure classroom and conference room technology systems, including projectors, interactive displays, control panels, audio equipment, and associated integration services, as well as broader technology equipment and software via standing discount agreements with multiple vendors. School districts and college systems are the primary issuing bodies, with solicitations structured as either competitive RFPs for full-service technology integration or catalog-discount ITBs that establish blanket purchasing vehicles against fixed percentage markups applied to vendor price lists.

Florida education jurisdictions show the strongest recent activity. The School District of Manatee County posted solicitation 260107KD on April 13, 2026, seeking technology equipment and software vendors to provide firm percentage discounts off published catalogs across multiple product categories on a nonexclusive five-year contract (May 1, 2026, through June 30, 2030) with one optional three-year renewal, with electronic bids due March 24, 2026, via VendorLink. Valencia College District Board of Trustees issued RFP 2026-26 on April 6, 2026, for comprehensive classroom and conference room technology services across nine campuses and approximately 900 rooms, seeking turnkey operations including purchase, installation, support, repair, and servicing with preferred equipment from manufacturers including Panasonic, Sony, Chief, Da-Lite, Extron, Crestron, and Crown; the College has averaged $1.6 million in annual spending over five fiscal years and anticipates upgrading 50–75 rooms annually, with proposals due April 30, 2026, via VendorLink and a three-year initial contract term with optional one-year extensions to five years cumulative.