EMA - Grant Scanning

Ended Release Competitive Sealed Bidding Illinois Awarded

Contract number
23-448DOIT-ADMIN-P-56267 Release 62
Awardee
Com Microfilm Company
Contracting organization
Management and Administration
Contract amount
$26,522

Award facts

Completion date
UNSPSC codes
Show all 27

Award details come from bidbuy.illinois.gov. Updated .

About this award

Written by GovTribe AI ·

The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) has awarded a Basic Ordering Agreement (BOA) to Com Microfilm Company for document imaging and document preparation services. The contract, valued at $26,521.75, covers services under Grant 4461 and Grant 4489, with a performance period from contract award on October 16, 2025, through June 30, 2026. Services include document scanning at a rate of $0.079 per image, with anticipated volumes ranging from 68,280 to 127,250 images across multiple projects.

Supplementary services under the contract include on-site user imaging requirements assessment priced at $90.00 per hour and document preparation tasks such as staple removal and form alignment, charged at $25.98 per task. The contract is structured as a competitive sealed bidding release, allowing the state to order services against a master procurement agreement. Com Microfilm Company will perform these services for the state, with payment to be made upon receipt of completed work, supporting document management and archival needs for the Illinois state government.

Line items

Item Total
Cost per scanned and stored document image. Grant 4461 Cost per scanned and stored document image —
Fee for on-site user imaging requirements assessment per hour. Grant 4461 Fee for on-site user imaging requirements assessment per hour —
Fee for document preparation (removing staples, aligning forms, etc.). Grant 4461 Fee for document preparation (removing staples, aligning forms, etc.) —
Cost per scanned and stored document image. Grant 4489 Cost per scanned and stored document image —
Fee for on-site user imaging requirements assessment per hour. Grant 4489 Fee for on-site user imaging requirements assessment per hour —
Fee for document preparation (removing staples, aligning forms, etc.). Grant 4489 Fee for document preparation (removing staples, aligning forms, etc.) —
Fee for document preparation (removing staples, aligning forms, etc.). Grant 4489 (pack boxes) Fee for document preparation (removing staples, aligning forms, etc.) —

Files

File Type Posted
Grant Scanning BOA Executed_Redacted.pdf PDF

Quick answers

Who was awarded contract 23-448DOIT-ADMIN-P-56267?

Contract 23-448DOIT-ADMIN-P-56267 was awarded to Com Microfilm Company by Management and Administration in Illinois on October 16, 2025.

How much is contract 23-448DOIT-ADMIN-P-56267 worth?

Its contract amount is $26,522.

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