Acquisition of event organizer services on behalf of US embassy pretoria, south africa
Active Indefinite Delivery Contract Awarded Last action
- Contract number
- 19GE5023D0016
- Awardee
-
Conferences & Meetings Inc. UEI CHFWGLQ4YA58
- Awarding agency
-
Office of Acquisition Management
Department of State
- Task orders
- 2 $765,589 obligated
Award facts
- Opportunity
-
- Event Organizer Services for PEPFAR Secretariat, U. S. Embassy Pretoria Solicitation · 19GE5023R0001 · Posted Nov 28, 2022
- Combined order value
- $765,589 Current and potential, with all options
- Last date to order 66% complete
- Award type
- Single award
- Who can order
- Only the awarding agency
- Funding agency
- Bureau of African Affairs Department of State
- NAICS code
- 711310 Promoters of Performing Arts, Sports, and Similar Events with Facilities
- Set-aside
- No set-aside
- Competition
- Competed under SAP · 6 offers Simplified Acquisition
- Pricing
- Firm Fixed Price
Award details come from SAM.gov/FPDS.
About this IDV
The U.S. Department of State's Bureau of African Affairs awarded a single-award Indefinite Delivery Contract valued at $373,259.80 to Conferences & Meetings Inc., a self-certified small disadvantaged woman-owned business based in Boca Raton, Florida. This contract, effective July 1, 2023, through June 30, 2028, establishes an umbrella agreement enabling the Bureau to procure comprehensive event organizer services on behalf of the U.S. Embassy in Pretoria, South Africa. The solicitation, posted November 28, 2022, with a due date of February 17, 2023, sought qualified vendors to provide flexible, ongoing event planning and logistics support through firm-fixed price delivery orders. The contract utilizes no set-aside provisions and reflects the Bureau's need for dedicated event coordination capabilities to support diplomatic activities and programs within the South African region.
Two task orders have been awarded under this Indefinite Delivery Contract. The base year delivery order, effective July 1, 2023, through June 30, 2024, was valued at $597,000.00 and covered full event planning and logistics support for Department of State programs in South Africa. The option year one (OY1) delivery order, effective July 1, 2024, through June 30, 2025, was valued at $352,870.06 and continues event organizer services supporting the U.S. Embassy in Pretoria. Both task orders are firm-fixed price contracts with no set-asides and have been performed in South Africa. The demonstrated continuation and expansion of services indicates Conferences & Meetings Inc.'s established expertise and trusted status in providing specialized event coordination for diplomatic missions under the Bureau of African Affairs' operational oversight.
Task orders
| Task order | Ordering agency | Obligated | Awarded |
|---|---|---|---|
| Task order for event organizer services (OY1) | Office of Acquisition Management | $352,870 | |
| Task order for event organizer services (base year) | Office of Acquisition Management | $412,719 |
Transactions
| Action | Obligated | Date |
|---|---|---|
| Terminate for Convenience | $0 | |
| Supplemental Agreement for work within scope | $0 | |
| Supplemental Agreement for work within scope | $0 | |
| Original award | $0 |
Quick answers
Who was awarded contract 19GE5023D0016?
19GE5023D0016 was awarded to Conferences & Meetings Inc. by Office of Acquisition Management (Department of State) on July 1, 2023.
How much is contract 19GE5023D0016 worth?
Orders under 19GE5023D0016 have obligated $765,589.
How many orders have been placed under contract 19GE5023D0016?
2 orders have been placed under 19GE5023D0016, the latest on July 1, 2024.
Which agency awarded contract 19GE5023D0016?
Office of Acquisition Management (Department of State) awarded 19GE5023D0016, with funding from Bureau of African Affairs (Department of State).
Who can order from contract 19GE5023D0016?
19GE5023D0016 is a single award indefinite delivery contract. Only the awarding agency can place orders on it.
Was contract 19GE5023D0016 competed?
The extent of competition for 19GE5023D0016 was competed under sap. The government received 6 offers.
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