Coleman Professional Services, Inc.

Coleman Professional Services, Inc., doing business as Coleman Data Solutions, is a tax-exempt nonprofit organization based in Kent, Ohio that delivers data entry, document scanning, behavioral health services, and homelessness support services to federal agencies and HUD-funded communities. The vendor operates as a prime contractor on federal service contracts and as a recipient of federal grants, competing in full-and-open procurement without set-aside designations on its contract side and receiving direct Continuum of Care (CoC) awards from the Department of Housing and Urban Development.

The vendor's federal footprint splits heavily between two distinct capability streams. On the contract side, Coleman holds four DHS Customs and Border Protection purchase orders for data entry and scanning services, with the largest—a $6.557 million firm fixed-price order for data entry services under incremental funding—awarded May 1, 2026 and running through April 30, 2028. A second CBP order worth $5.597 million covers scanning, data entry, and data management support for border security programs including the National Incident-Based Reporting System (NIBRS), Non-Intrusive Inspection (NIDPS), and Cargo and Mail Imaging Review (CMIR). On the grant side, Coleman acts as a direct recipient of Continuum of Care Program (CFDA 14.267) awards from HUD's Assistant Secretary for Community Planning and Development, with two active CoC Project Grants obligated in 2026 totaling approximately $939 thousand and supporting permanent supportive housing, rapid rehousing, transitional housing, and supportive services for homeless populations in Kent, Ohio. The vendor also holds a $753 thousand Project Grant from the Appalachian Regional Commission under the Appalachian Area Development program (CFDA 23.002) for workforce training, and a multi-year mental health awareness training expansion Project Grant from SAMHSA's Center for Mental Health Services running through September 2026.

Customer concentration is sharp and concentrated across grant funding. HUD's Assistant Secretary for Community Planning and Development accounts for 45 awards, SAMHSA accounts for 26 awards, and DHS Customs and Border Protection accounts for 25 awards with $99.7 million in combined potential value—100% of the vendor's total combined potential value of $100 million across all 130 federal awards. The vendor also operates as a sub-recipient on federal grants flowing through the Ohio Department of Mental Health (State Opioid Response 3.0 and 4.0, Annual Mental Health Block Grants, 988 Quality Assurance initiatives) and the Ohio Department of Education (Child Care Food Program, CACFP cash-in-lieu awards), with recent sub-awards dated through December 2025.

On the contract vehicle side, Coleman places task orders under two indefinite delivery contracts: HSBP1013D00030 with 12 task orders carrying $22.7 million in combined potential value, and 70B04C19D00000006 with 7 task orders worth $14.6 million. Activity has grown year over year, increasing from 6 awards in 2022 to 19 in 2025, though the vendor carries modest recompete exposure—only 5 awards (combined potential value $6.8 million) reach ultimate completion in the next twenty-four months. The vendor operates as a prime on 67% of its federal awards (87 awards) and as a sub-recipient on 33% (43 awards), predominantly in the grant space. SCI-reported invoiced revenue across federal service contracts above the $150 thousand threshold totaled $7 million from FY2022 through FY2024, with median government-paid hourly rates around $79.21/hr; the SCI dataset shows roughly 15.4 FTEs delivered in FY2022, 15.8 FTEs in FY2023, and 13.5 FTEs in FY2024, with no material subcontractor engagement on prime SCI contracts. Coleman's primary NAICS designation is 541512 (Computer Systems Design Services) on the data-entry and scanning work, though its grant portfolio reflects behavioral health and community services delivery consistent with its stated mission since 1978 as an Ohio-based behavioral health services provider with facilities across nine counties.