Zamboni Operations & Technical Assistance

The City of Santa Fe, located in Santa Fe County, New Mexico, is seeking qualified contractors to provide comprehensive Zamboni Operations & Technical Assistance services for the Genoveva Chavez Community Center (GCCC) Ice Arena. This Invitation to Bid (ITB) solicits contractors to deliver scheduled and on-call ice resurfacing support, including operating Zambonis during public skating sessions, athletic practices, competitive events, and community programming. Key deliverables encompass on-site Zamboni operation, hands-on staff training for safe equipment operation and troubleshooting, pre- and post-operation equipment inspections, and strategic operational recommendations to maintain high-quality ice conditions. The ITB was issued on December 18, 2025, with bids due on January 5, 2026, at 2:00 p.m. Mountain Standard/Daylight Time, and a non-mandatory bid opening via Microsoft Teams scheduled for 2:01 p.m. on the same date. The contract term is set for ten years from the final approval signature, with potential for pricing adjustments not exceeding 10% annually through mutual agreement. Evaluation will focus on selecting the lowest responsive and responsible bidder, with pricing structured across seven line items including ice resurfacing operations, technical support, equipment monitoring, preventative maintenance, training, on-call services, and related services.

The procurement opportunity includes local business preferences of up to 6% for resident businesses and subcontractors, and requires compliance with City of Santa Fe and Santa Fe County Living Wage or Minimum Wage Rate Ordinances. Contractors must provide a valid driver's license and New Mexico Gross Receipts Tax identification number upon award. Insurance requirements mandate that the contractor procure and maintain all necessary coverage, with the City named as an Additional Insured. The solicitation appears to have initially been offered through the State Use Act program, with Horizons of New Mexico declining participation, though other potential vendors may still respond. Specific budgetary details are not explicitly stated, but the pricing structure suggests a comprehensive and potentially significant contract value. Contractor personnel proposed in the bid are considered material to the work, and any personnel changes require prior written consent from the requesting department. Invoicing will be processed within 30 days of written certification of acceptance, with contractors required to submit separate invoices for each complete shipment.