Zamboni_Determinaion.pdf

GONZALES, JUSTIN M.

From: DUTTON-LEYDA, TRAVIS K.

Sent: Thursday, December 11, 2025 5:25 PM To: GONZALES, JUSTIN M.; Purchasing DET Cc: APODACA, MARCELLA A.; HAMMOND-PAUL, HENRI M.

Subject: RE: Scope of Work: Zamboni Operations & Technical Assistance determination

Greetings, ௗ Based on the provided scope of work, it has been classified as General Services. This determination is solely focused on that classification and does not address whether the scope of work or procurement method complies with all relevant legal requirements. I reserve the right to modify this determination should the scope of work differ from what was originally submitted. The procurement must follow the processes and procedures established by the City of Santa Fe, Central Purchasing, the Procurement Manual, and applicable state statutes.

Please note:ௗ

Save this email as a PDF and upload it into the corresponding packet and Munis records.ௗ

Check with WorkQuest dba Horizons of New Mexico (vendor # 8673) (mloehman@horizonsofnewmexico.org) if this service appears on their approved list. ௗ

If your request includes anything that needs to be reviewed and preapproved by another City Department/Division, please send the same SOW to the corresponding email address and include their response in your packet/Munis.

If your request includes anything that needs to be reviewed and preapproved by another City Department/Division, please send the same SOW to the corresponding email address and include their response in your packet/Munis. ௗ

Treasury (Point of Sale Systems) – questions: drsena@santafenm.gov;

clromero@santafenm.gov. Request signature from: clromero@santafenm.gov

IT components (everything IT) – questions: ereview@santafenm.gov.ௗ Request signature from:

edcandelaria@santafenm.gov;

Copy: zxdushdurova@santafenm.gov; lenobes@santafenm.gov; lfworstell@santafenm.gov

Vehicles – questions: fleet@santafenm.gov. Request signature from:

dmjaramillo@santafenm.govௗௗ

Grants – questions: grants@santafenm.gov. Request signature from: evlujan@santafenm.gov

Construction, Facilities, Furniture, Fixtures, Equipment, etc. – questions:

fmdreview@santafenm.gov. Request signature from: jsburnett@santafenm.govௗௗௗ

Emergency Related Purchases – questions oem@santafenm.govand. Request signature from:

klmorgan@santafenm.gov

Asset over $5k – questions: accountspayable@santafenm.gov. Request signature from:

jxbolden@santafenm.gov

Ensure that the current and appropriate templates and forms are used, they can be found on the intranet https://intranet.santafenm.gov/finance_1ௗand OpenGov https://procurement.opengov.com/governments/1784201/projects and documented procedures/laws/rules are followed.

> $20k per year, when processing this procurement, please ensure the procurement number issued by Munis and the procurement name are used in the appropriate documents and the subject of emails.ௗௗௗௗௗௗௗௗௗௗ

If you are processing a procurement where the forecasted amount is =/> $60k, per NMSA 1978, Section 13-1-102, the procurement method must be ITB (if you choose not to use a cooperative or an existing contract). If you feel you need to process an RFP, you must get an Authorization and Plan approved before you process.ௗ

< $20k per year, one quote is acceptable.ௗ

From $20k to $60k per year, if you aren’t using a cooperative or existing contract, you must provide 3 quotes in your req. Must use the Munis Bid Module, OpenGov, or Pavilion.ௗ ௗ

Identify your funding source and notify Purchasing.

It's essential to determine the funding source early, as it impacts the required documentation and contract language. For example, if federal funds are being used, specific federal provisions must be included in both the procurement request and the resulting contract. Notifying Purchasing of the funding source upfront ensures compliance and avoids delays.

Follow the link below to review existing price agreements, contracts, or cooperative agreements that might be applicable to this request. You might be able to use an existing price agreement/contract to save time and money.ௗ

Pavilion: Free Cooperative Contract Search for Governments (please work with Purchasing if you think you found an existing or cooperative contract that might work)

Submit via Submit Purchase Requests or the appropriate email address: ௗ

Determination requests to purchasing_det@santafenm.govௗௗ ௗ

All other requests to purchasing@santafenm.gov ௗ

Thank you for submitting this scope of work for my review. ௗ

Book time to meet with me

Regards, ௗ Travis Dutton-Leyda, City of Santa Fe Chief Procurement Officerௗ ௗ 200 Lincoln Avenue ௗ Santa Fe, NM 87501 ௗ 505-629-8351 ௗ tkduttonleyda@santafenm.gov

Vendor Registration Sites and Current Procurement Opportunities:

[Current for Finances Only] https://santafenm.munisselfservice.com/vss/ [We Are Live With OpenGov] https://procurement.opengov.com/portal/santafenm

[Current] https://www.withpavilion.com/ Internal Link: https://intranet.santafenm.gov/central_purchasing_division_cpd

“A journey of a thousand miles begins with a single step” ~ Lao Tzu

From: GONZALES, JUSTIN M. <jmgonzales@santafenm.gov> Sent: Thursday, December 11, 2025 5:21 PM To: Purchasing DET <purchasing_det@santafenm.gov> Cc: APODACA, MARCELLA A. <maapodaca1@santafenm.gov>; HAMMOND-PAUL, HENRI M.

<hmhammondpaul@santafenm.gov> Subject: Scope of Work: Zamboni Operations & Technical Assistance determination

Hello, I was unable to find something that fit in the Blanket determination, please advise a determination for the following scope of work.

Scope of Work: Zamboni Operations & Technical Assistance GCCC Ice Arena

The contractor will provide on-call and scheduled support to ensure safe, consistent, and high-quality ice resurfacing operations at the GCCC Ice Arena. Services include:

1. Zamboni Operation o Perform on-site ice resurfacing during designated public sessions, practices, games, or special events as requested.

o Ensure proper operation of the Zamboni throughout each shift, including safe driving, blade management, and consistent resurfacing patterns.

o Coordinate timing of resurfaces to maintain optimal ice conditions and minimize disruptions to programming.

2. Staff Training & Skill Development o Provide hands-on instruction to City staff on safe Zamboni operation, troubleshooting, and best practices for high-quality resurfaces.

3. Equipment Monitoring & Light Technical Support o Conduct pre- and post-operation inspections to identify mechanical concerns or safety issues.

o Perform minor adjustments (e.g., water levels, towel alignment, blade condition) and flag any issues requiring mechanical repair.

o Provide immediate guidance to prevent equipment damage or unsafe conditions.

4. Operational Recommendations o Advise on improvements to resurfacing schedules, ice-maintenance routines, and

Zamboni upkeep to enhance facility performance.

o Collaborate with staff to maintain consistent ice quality across all programming.

Contractor will operate under the direction of the Community Health & Safety Department and coordinate closely with Ice Arena staff.

Thank you, Justin Gonzales Youth and Family Services Division | Project Administrator City of Santa Fe | Community Health and Safety Department | Community Services Email: Jmgonzales@santafenm.gov Phone: 505-955-6752