WVU Jackson's Mill Outdoor Classroom - Pavilion

West Virginia University (WVU) is seeking a contractor to construct an outdoor classroom/pavilion at the Jackson's Mill site in Weston, West Virginia through a Request for Bid (RFB202590000598). The project involves building a 24' x 60' covered pavilion using materials from Mountain State Log Homes, including support timbers, trusses, roofing materials, and siding logs. The contractor will be responsible for receiving and storing materials on-site, constructing two restrooms and a storage/mechanical room, and completing minor earthwork to level the site for a concrete pad. Critical procurement dates include a mandatory pre-bid Microsoft Teams call on 12/9/2024 at 10:30 AM EST, a mandatory site visit on 12/12/2024 at 11:00 AM EST, and bid submissions due electronically by 1/6/2025 at 3:00 PM EST. Evaluation criteria will focus on the lowest responsible and responsive bidder, considering factors such as quality, price, delivery time, and compliance with specifications. Contractors must provide comprehensive bid documentation, including a 5% bid bond, valid contractor's license, and demonstrate an Experience Modification Rate (EMR) of 1.20 or less.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, but bidders must comply with West Virginia state regulations, including the West Virginia Jobs Act and Alcohol and Drug-Free Workplace Act. Contractors are required to maintain specific insurance coverages, including $1,000,000 commercial general liability insurance, workers' compensation insurance, and commercial automobile insurance. The project requires electronic bid submission through the Mountaineer Marketplace website, with strict prohibitions on alternative submission methods. While a specific contract value is not explicitly stated, the procurement includes provisions for liquidated damages of $500 per calendar day for delays in substantial completion and $250 per calendar day for delays in final completion. The project timeline anticipates substantial completion 90 days after receiving a purchase order and final completion 120 days after receiving a purchase order. Contractors must also adhere to WVU's Supplier Code of Conduct, which establishes comprehensive behavioral and ethical guidelines for suppliers and their employees.