1276401-event.pdf
PDF 445 KB Posted
- Attached to
- WVU Jackson's Mill Outdoor Classroom - Pavilion
- Solicitation number
- RFB202590000598
- Issued by
- Jefferson County, West Virginia
About this file
This is a Request for Bid (RFB) issued by West Virginia University (WVU) for the construction of an outdoor classroom/pavilion at WVU Jackson's Mill in Weston, West Virginia. The project involves constructing a 24' x 60' outdoor covered pavilion using materials provided by Mountain State Log Homes, including support timbers, trusses, roofing materials, and siding logs. The contractor will be responsible for receiving, off-loading, and storing materials on-site, as well as constructing two restrooms and a storage/mechanical room. The bid was released on 12/3/2024, with a mandatory pre-bid Microsoft Teams call on 12/9/2024 and a mandatory site visit on 12/12/2024. The solicitation is due on 1/6/2025 at 3:00 PM EST, with a bid closing date of 1/14/2025 at 3:00 PM EST.
The project has specific completion timelines, with substantial completion required 90 days after receiving a purchase order and final completion 120 days after receiving a purchase order. Liquidated damages are set at $500 per calendar day for delays in substantial completion and $250 per calendar day for delays in final completion. Contractors must comply with WVU's Supplier Code of Conduct and EH&S Contractor Safety Program. The project will require the contractor to run water, sewer, and electric services to the pavilion site, which will involve minor earthwork to level the site for the concrete pad. The procurement contact is Kaison Ball, and all questions must be submitted through the Q&A Board on the solicitation website.
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Text version
18 March 2025
WVU Jackson's Mill Outdoor Classroom - Pavilion Construction of an outdoor classroom/pavilion located at WVU Jackson’s Mill in Weston, WV.
18 March 2025
Released 12/3/2024 11:00 AM EST Type Request for Bid Open 12/3/2024 12:00 PM EST Number RFB202590000598 Close 1/14/2025 3:00 PM EST Currency US Dollar
Sealed Until 1/14/2025 3:00 PM EST
Contacts Kaison Ball kaison.ball@mail.wvu.edu
Phone +1 304-293-5711
Commodity Codes Commodity Code Description
30000000 Structures and Building and Construction and Manufacturing Components and Supplies
72000000 Building and Facility Construction and Maintenance Services
18 March 202518 March 202518 March 202518 March 202518 March 202518 March 2025 mailto:kaison.ball@mail.wvu.edu
Project Description
West Virginia University on behalf of its Board of Governors (“BOG”) located in Morgantown, West Virginia (“WVU” or “University”) is initiating this Request for Bids (“RFB”) from qualified, experienced, and licensed Contractors to construct an outdoor classroom/pavilion located at WVU Jackson’s Mill in Weston, WV. The project consists of taking delivery of and constructing a 24' x 60' outdoor covered pavilion provided by Mountain State Log Homes. Mountain State Log Homes will provide the support timbers, trusses, roofing materials and siding logs. The contractor will need to receive, off-load and store those materials on-site at Jackson’s Mill until construction beings. These items will need protection from the elements until installed.
There will also need to be two restrooms and a storage/mechanical room constructed on one side of the pavilion.
The pavilion will be constructed on a concrete pad which will require minor earthwork to level the site for the pad location. Water, sewer and electric service will need to be run to the pad for use at the pavilion.
Notations
1. Required documentation must be submitted under SUPPLIER ATTACHMENTS with Response (bid bond, drug-free affidavit, purchasing affidavit, contractor safety eval.).
2. Questions MUST be submitted directly on the solicitation website on the Q&A Board.
3. Addenda will be posted on the Q&A Board; while the system should generate an automatic email, please be sure to visit the site regularly during this solicitation.
4. Your bid response MUST be submitted directly on this website in a PDF format (singular PDF is preferred).
Personnel
1. Design and Construction
a. Paul Whiteman – Project Manager
2. Procurement
a. Kaison Ball
b. kaison.ball@mail.wvu.edu
Prebid/Site Visit
1. There will be a Mandatory Pre-Bid Microsoft Teams Call per the following:
Teams Meeting
DATE: 12/9/2024
TIME: 10:30am EST
a. Contractors are REQUIRED to notify the Procurement Officer with intent to participate no later than one day prior (12/6/24, 10:30am EST); requests will be accepted via email and/or on the Q&A Board. The Procurement Officer will send the link/invite for the meeting upon request.
2. There will be a Mandatory Site Visit per the following:
DATE: 12/12/2024
TIME: 11:00am EST LOCATION: Annette S. Boggs STEAM Education Center, 160 Jackson Mill Road, Weston, WV 26452
Description
a. Site Visit will be for field measurements only; QUESTIONS ARE PERMITTED BUT WILL NOT BE
OFFICIALLY ANSWERED UNLESS THEY ARE SUBMITTED TO THE Q&A BOARD.
Cutoff for Questions
DATE: 12/18/2025
TIME: 12:00pm EST
Solicitation Due Date
DATE: 1/6/2025
TIME: 3:00pm EST
- In the event the Due Date changes, it will be posted via addendums on the Q&A Board; the date will not change on this description.
Communications
1. The bid/proposal process is highly controlled. To protect the integrity of the process, any questions or clarifications regarding this Request for Bid/Proposal must be handled through the Department of Procurement, Contracting, & Payment Services.
Completion Dates
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated below. The date of issuance of the West Virginia University's Notice to Proceed and/or Contact shall be used to calculate Substantial and Final Completion.
a. Substantial Completion shall be: 90 days upon receiving a PO from WVU.
b. Final Completion shall be: 120 days upon receiving a PO from WVU.
c. Final Completion shall be when project site is de-mobilized and all project documents listed in Close-Out section of the specifications has been sent to the Owner.
Liquidated Damages
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated above. The date of issuance of the West Virginia University's Notice to Proceed or Executed Agreement shall be used to calculate Substantial and Final Completion of contract time stated in number of consecutive calendar days or established date. Time is of the essence.
a. Liquidated Damages shall be Five Hundred Dollars ($500) per Calendar Day of delay in achieving Substantial Completion and Two Hundred and Fifty Dollars ($250) per Calendar Day of delay in achieving Final Completion.
Visitors/Contractors Reminders
1. Supplier shall comply with all campus and county wide policies and procedures, including the WVU Supplier Code of Conduct, as found at the following link:
a. https://procurement.wvu.edu/files/d/79435143-86af-40da-a41f-6b96e0d8b592/supplier-code-of-conduct.pdf
2. Contractors must read and comply with WVU EH&S Contractor Safety Program:
a. https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf
Buyer Attachments
1. RFB202590000598.pdf
2. Attachment A - Scope of Work Bid Form & Pricing.pdf
3. Attachment B - Specifications & Required Terms.pdf
4. Project Manual - RFB202590000598.pdf
5. Addendum to Project Manual - RFB202590000598.pdf
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