WVSDB Audiometric Exam Booth

The West Virginia Department of Administration Purchasing Division issued a Centralized Request for Quote (CRFQ 0403 DBS2500000005) on behalf of the West Virginia Schools for the Deaf and the Blind (WVSDB) to procure and install one audiometric exam booth at the WVSDB facility located at 301 East Main Street, Romney, West Virginia 26757. The solicitation requires vendors to supply and install an audiometric exam booth meeting specific technical specifications, including single-wall construction with acoustically engineered ventilation, recessed lighting, an acoustic door with a minimum 32-inch clear opening, and double-glazed safety window. The booth dimensions must fall between 6'4" wide by 4'0" long by 6'6" high and 10'0" wide by 9'4" long by 6'6" high, with ADA accessibility compliance required. The procurement includes removal of the existing sound booth, equipment connection, calibration, and proper cleanup and disposal of materials. The original solicitation included a mandatory pre-bid meeting scheduled for August 27, 2024, at 1:00 PM in Romney, with a question submission deadline of September 5, 2024, at 4:00 PM Eastern Time, and an original bid due date of September 18, 2024, at 1:30 PM Eastern Time. However, Addendum #1, issued on September 16, 2024, cancelled the entire solicitation due to insufficient vendor participation in the mandatory pre-bid meeting, with the closing date accelerated to September 16, 2024, at 2:30 PM.

Prospective vendors must obtain a West Virginia Contractor's License and maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence prior to contract award. A Drug-Free Workplace Affidavit signed and notarized must accompany all bid submissions, and a 5 percent bid bond is required at the time of bid submission. The contract term is 270 days from the notice to proceed, with delivery required within 15 calendar days of award and purchase order receipt. Delivery is FOB destination with all standard delivery charges included in the bid price. The solicitation documents do not specify a particular set-aside designation or budget range for this procurement, nor do they identify any incumbent vendors or existing technology integration requirements. Interested vendors should contact Joseph E. Hager III, the assigned buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov to inquire about potential re-issuance of this solicitation or future bidding opportunities, as the original procurement has been cancelled.