WTP ITB Support and Project Management

The City of Ashland, Oregon, is seeking professional engineering services through a qualifications-based Request for Proposals (RFP) for a comprehensive Water Treatment Plant (WTP) project involving ITB preparation support and project management. The procurement covers two distinct phases: Phase 1 requires a detailed review of all project drawings, specifications, and supporting studies, conducting a two-day constructability review, and preparing an extensive bid package of approximately 2,000 pages and 400 drawings. Phase 2 entails full-time project management oversight during construction and commissioning of a 7 Million Gallon A Day Water Treatment Plant. Proposals must be submitted by February 12, 2026, at 2:00 PM PST, with six original copies and one digital copy to the Ashland Public Works Department. The evaluation process may include interviews with up to three highest-ranked firms, with award announcements expected on March 12, 2026. Phase 1 is anticipated to take 6 months post-contract award, with Phase 2 projected to require 36 months from ITB release. Potential consultants will be assessed on their ability to deliver comprehensive project management and technical documentation for this critical water infrastructure project.

The contract has specific insurance and compliance requirements, including minimum professional liability insurance of $2,000,000, general liability insurance of $2,000,000, automobile liability insurance of $1,000,000, and workers' compensation insurance. Contractors must comply with Ashland's Living Wage requirements of $14.81 per hour for contracts exceeding $20,688.86. The project is funded through multiple sources, including federal Safe Drinking Water Revolving Loan Funds administered by Business Oregon, Water Infrastructure Finance and Innovation Act funds, and local or private partnership resources. All contractors must obtain a DUNS number and maintain active SAM registration. The compensation structure is flexible, potentially including cost-plus fixed-fee, fixed price per deliverable, fixed price per milestone, or time and materials (the City's preferred method), subject to a maximum not-to-exceed amount approved by City Council. The selected consultant will be bound by a Personal Services Agreement with standard City terms and conditions, and cannot be changed during the project duration without City approval. While no specific set-aside designations are mentioned, the comprehensive requirements suggest a competitive procurement process focused on technical expertise and project management capabilities.