Workers Compensation Third-Party Administrator Services

Atlanta Public Schools (APS), located in Fulton County, Georgia, issued a Request for Proposals for Workers Compensation Third-Party Administrator (TPA) services. APS, the seventh-largest school district in Georgia with approximately 48,702 students and 6,330 employees, seeks a qualified contractor to provide comprehensive turnkey administration for its self-insured workers' compensation claims program. Key deliverables and services include assumption of new and existing claims administration without service interruption, web-based claims administration systems, data conversion services, indemnity and disability payment processing, medical cost control services, bill review and fraud control, required regulatory reporting, data protection and privacy maintenance, medical case management, investigative services, physician and pharmacy networks, and SAS 70 certification evidence. The TPA must interface with APS's Quick Internet Solutions Software (QISS) and handle approximately 32 lost-time claims and 238 medical-only cases annually, with current open claims totaling 140 lost-time and 100 medical-only cases. The pre-proposal conference is scheduled for March 19, 2026, at 2:00 p.m. ET via Microsoft Teams, with a written question deadline of March 20, 2026, at 12:00 p.m. ET, and proposals due online through the Bonfire portal by April 3, 2026, at 11:00 a.m. ET. Evaluation will occur in two phases: Phase 1 scoring based on Company Qualifications and Experience (25 points), Methodology and Operations (40 points), and Cost (20 points), for a total of 100 points, with Phase 2 potentially involving interviews and presentations at APS's discretion. The initial contract term is one year with four optional one-year renewals, and pricing must remain firm for Year 1 with subsequent adjustments permitted based on the Consumer Price Index.

Vendors must comply with Georgia House Bill 87 E-Verify requirements, obtain Georgia business licensure and registration, and complete criminal background checks. Local preference is available for vendors registered in Clayton, Cobb, DeKalb, Fulton, or Gwinnett counties or specified municipalities that have been registered for at least 12 months, receiving five additional evaluation points in RFP processes or serving as a tiebreaker in IFB processes when prices are equal. Minority and women-owned business enterprise (MWBE) certification status must be disclosed, and vendors must demonstrate commitment to supplier diversity. Required qualifications include submission of audited financial statements for the previous two accounting years, minimum three references from similar-sized or larger clients served within the past five years (excluding APS), identification of all subcontractors, and comprehensive insurance coverage including Workers Compensation (statutory limits), General Liability ($2 million aggregate), Automobile Liability ($1 million combined single limit), and Umbrella Liability ($1 million per occurrence). No incumbent vendor is identified in the available documentation. The contract value is not explicitly specified in the RFP; however, APS provided seven years of historical claims data ranging from $1.2 million to $4.2 million in total annual paid claims, suggesting the procurement budget falls within this historical range. All proposals must be submitted exclusively online through the Bonfire portal, with paper, email, fax, or mail submissions not accepted.