Workday Enterprise Resource Planning (ERP) Software Implementation

Pinellas County, Florida, is seeking a vendor to implement a Workday Enterprise Resource Planning (ERP) cloud-based software solution through a phased approach. The procurement, identified as solicitation 25-0953-RFP, targets replacing the current Oracle E-Business Suite system with a comprehensive cloud platform. Phase 1 focuses on Human Capital Management (HCM) and Payroll, targeting a January 1, 2027 go-live, while Phase 2 will address Financial, Procurement, and Planning systems with an October 1, 2027 go-live date. The implementation will utilize the Workday Launch Flex methodology and serve approximately 3,200 county employees across multiple departments and constitutional offices. The project requires extensive functional capabilities, including talent acquisition, benefits, learning, payroll, accounting, and procurement, with integration requirements spanning approximately 35 different systems. Vendors must be Workday Certified and provide three references from similar state/local government implementations within the last five years. The evaluation will be based on a 1000-point scoring system: 300 points for Statement of Work (30%), 300 points for Compensation (30%), and 400 points for Qualifications (40%). Key deadlines include a question submission deadline of October 8, 2025, and a proposal submission deadline of October 21, 2025, at 3:00 pm.

The solicitation includes several compliance requirements, such as a Common Carrier Attestation, Foreign Countries of Concern Affidavit, and Human Trafficking Affidavit. While no specific set-aside designations are mentioned, the county requires vendors to attest they are not associated with specified foreign countries of concern and do not engage in exploitative labor practices. The project involves converting data from Oracle EBS and requires comprehensive organizational change management, training, and stakeholder engagement. The initial contract term is 24 months, with the potential for one additional 6-month extension. Although specific award values are not explicitly stated, the pricing proposal template suggests the county expects detailed, transparent pricing across multiple implementation phases, including advisory services, project management, training, deployment, and hypercare support. The county anticipates benefits such as streamlined processes, enhanced user experience, improved integration and analytics, cost efficiency, and improved security and compliance through this modern cloud-based ERP solution.