Workday AMS Support Services

The City of Olathe, Kansas, through its Procurement Division, has issued Request for Proposals (RFP-25-0075) for Workday Application Managed Services (AMS) Support Services for Johnson County. The procurement seeks a vendor to provide comprehensive ongoing support for the Workday platform, covering multiple functional areas including Finance, Human Capital Management, Payroll, Absence, Time Tracking, Learning, Integrations, Reporting, Prism Analytics, People Analytics, and Adaptive Planning/Financial Planning. Proposals are due electronically through Bonfire by October 24, 2025, at 10:00 AM Central Time, with an evaluation period scheduled for the week of October 27, 2025, and potential vendor interviews the week of November 3, 2025. The evaluation will be based on a 100-point scoring system: performance capability (25 points), serviceability and vendor support (25 points), added value (20 points), implementation and training (15 points), and cost (15 points). Proposers must submit a detailed proposal package including a cover letter, company background, team organization, personnel resumes, proposed service plan, and a separate fee proposal.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract is subject to annual appropriation of funds and compliance with the Kansas Cash Basis Law. Proposers are prohibited from contacting City Council members or employees during the proposal process and must submit all required forms, including an affidavit. While specific budget ranges are not disclosed, the comprehensive nature of the AMS support services suggests a significant contract value. The City reserves the right to reject all proposals or select finalists for oral presentations, indicating flexibility in the procurement process. An anticipated contract award is expected in December 2025, with the selected vendor responsible for providing continuous, comprehensive support across multiple Workday functional modules for Johnson County's technological infrastructure.