Windsor Sensor XP Vacuums for Fayette County Public Schools (RFQ 25-018-075)

Fayette County Public Schools is conducting a Request for Quotes (RFQ No. 25-018-075) to procure Windsor Sensor XP12 Vacuums for the district's custodial staff, seeking firm pricing for 60-120 units. The RFQ requires specific Windsor Sensor XP12 Vacuums with no alternative products permitted, and all vacuums must be delivered to the Facilities Services location at 939 Goza Road, Fayetteville, Georgia. Responses are due by 10:00 AM EST on December 13, 2024, with questions accepted until December 10, 2024, and any addenda to be issued by December 11, 2024. The procurement will be evaluated based on multiple criteria including warranty, service guarantees, past performance, costs of ownership, business capabilities, delivery schedules, and product quality standards. The contract term runs from award issuance until December 31, 2025, with no renewal options, and includes provisions for potential purchases by other Fayette County government entities at the same pricing.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The solicitation allows for potential price adjustments up to 10%, contingent on documented product cost increases and requiring 30 days advance written notice. In the recent award documentation, Brady Plus of Conyers, Georgia was selected as the successful vendor, submitting the lowest bid at $535.86 per unit, with a total cost of $29,472.30 for 60 units and $58,944.60 for 120 units. The vendor also offered a promotional opportunity of one free vacuum for every 12 purchased, and received the highest evaluation score of 28 points out of ten total bidders. The procurement includes comprehensive delivery requirements, specifying freight FOB destination prepaid with tailgate or inside delivery service necessary due to the lack of a loading dock at the delivery location.