AWARD Windsor Sensor XP Vacuums for Fayette C.pdf

Fayette County Public Schools Purchasing Department

205 LaFayette Avenue, LaFayette Educational Center, Building A, Fayetteville, GA 30214

(770) 460-3535 ext. 1043 or purchasing@fcboe.org

Notice of Intent to Award Windsor Sensor XP Vacuums for Fayette County Public Schools (RFQ 25-018-075)

December 18, 2024

The Fayette County Public Schools Purchasing Department would like to thank all respondents who participated in this solicitation.

The intent of this notice is to communicate the preliminary results of the selection process performed by the Purchasing Department and end-users. This is not an acceptance of your response, nor is it a confirmation of a contract or order. Based on the dollar value of this solicitation, final approval may be required from the Superintendent or the Board of Education as required by policy.

Selected Respondent:

Brady Plus 1202 Royal Drive Conyers, Georgia 30094

Award Term:

December 18, 2024 - December 31, 2025

The following staff may be contacted for more information:

For project coordination including ordering and delivery:

Harold Sullivan, Facilities Supervisor 770-460-3522 and sullivan.harold@fcboe.org

For contract/solicitation questions:

Jamie Marrero, Purchasing Associate 770-460-35322 or marrero.jamie@fcboe.org

For accounts payable or billing information:

Finance Department, Accounts Payable 770-460-3535 or invoices.finance@fcboe.org

Attachments:

Tabulations...

mailto:purchasing@mail.fcboe.org mailto:sullivan.harold@fcboe.org mailto:marrero.jamie@fcboe.org mailto:invoices.finance@mail.fcboe.org

Tabulations

Vendor Name Tabulated

Score Unit Cost Cost for 60

Units Cost for 120

Units JEIC Inc 16 $977.67 $58,696.20 $117,392.40 Ed & Leute LLC 16 $907.39 $53,596.80 $107,091.60 Archie Supply LLC 21 $977.67 $58,660.20 $117,320.40 Red Wake Promotions 23 $817.00 $43,307.80 $81,148.80 Southland Paper & Chemical 22 $651.05 $36,663.00 $70,206.00 QF Luxury LLC 27 $590.00 $33,900.00 $64,800.00 The Tools Man Inc 16 $977.67 $58,696.20 $117,392.00 Straw Technologies LLC 4 $900.00 $62,220.00 $124,656.00 South East Link 16 $758.00 $42,480.00 $79,560.00 Brady Plus 28 $535.86 $29,472.30 $58,944.60

Bid Analysis

JEIC Inc Ed & Leute LLC Archie Supply LLC Red Wake Promotions Southland Paper & Chemical Unit Cost $977.67 $907.39 $977.67 $817.00 $651.05 Cost for 60 Units $58,696.20 $53,596.80 $58,660.20 $43,307.80 [1] $36,663.00 [2] Cost for 120 Units $117,392.40 $107,091.60 $117,320.40 $81,148.80 [3] $70,206.00 [4]

SPECIFICATION SCORE SCORE SCORE SCORE SCORE

Completed Form Required Respondent Information Excellent (4) Respondent Information Excellent (4) Respondent Information Excellent (4) Respondent Information Excellent (4) Respondent Information Excellent (4) Completed Form Required Reference Form Poor (0) [5] Reference Form Poor (0) [6] Reference Form Excellent (4) Reference Form Excellent (4) Reference Form Excellent (4) Completed Form Required Cost Proposal Excellent (4) Cost Proposal Excellent (4) Cost Proposal Excellent (4) Cost Proposal Excellent (4) Cost Proposal Excellent (4) Complete Paperwork Required W-9 Poor (0) [7] W-9 Poor (0) [8] W-9 Poor (0) [9] W-9 Fair (2) [10] W-9 Poor (0) Bid Submission Paperwork Specifications Meet Excellent (4) Specifications Meet Excellent (4) Specifications Meet Excellent (4) Specifications Meet Excellent (4) Specifications Meet Excellent (4) Bid Submission Requirement Paperwork/Organization Fair (2) [11] Paperwork/Organization Fair (2) [12] Paperwork/Organization Good (3) [13] Paperwork/Organization Good (3) [14] Paperwork/Organization Good (3) [15] Total Project Cost (for Maximum Units) $117,392.40 Fair (2) $107,091.60 Fair (2) $117,320.40 Fair (2) $81,148.80 Fair (2) $70,206.00 Good (3)

TOTAL CALCULATED SCORE 16 16 21 23 22

QF Luxury LLC The Tools Man Inc Straw Technologies LLC South East Link Brady Plus Unit Cost $590.00 $977.67 $900.00 $758.00 $535.86 Cost for 60 Units $33,900.00 [16] $58,696.20 $62,220.00 $42,480.00 [17] $29,472.30 [18] Cost for 120 Unit $64,800.00 [19] $117,392.00 $124,656.00 $79,560.00 [20] $58,944.60 [21]

SPECIFICATION SCORE SCORE SCORE SCORE SCORE

Completed Form Required Respondent Information Excellent (4) Respondent Information Excellent (4) Respondent Information Poor (0) [22] Respondent Information Excellent (4) Respondent Information Excellent (4) Completed Form Required Reference Form Excellent (4) Reference Form Poor (0) [23] Reference Form Poor (0) [24] Reference Form Poor (0) Reference Form Excellent (4) Completed Form Required Cost Proposal Excellent (4) Cost Proposal Excellent (4) Cost Proposal Poor (0) [25] Cost Proposal Excellent (4) Cost Proposal Excellent (4) Complete Paperwork Required W-9 Excellent (4) W-9 Poor (0) [26] W-9 Poor (0) [27] W-9 Poor (0) W-9 Excellent (4) Bid Submission Paperwork Specifications Meet Excellent (4) Specifications Meet Excellent (4) Specifications Meet Excellent (4) Specifications Meet Excellent (4) Specifications Meet Excellent (4) Bid Submission Requirement Paperwork/Organization Excellent (4) Paperwork/Organization Fair (2) [28] Paperwork/Organization Poor (0) [29] Paperwork/Organization Fair (2) [30] Paperwork/Organization Excellent (4) Total Project Cost (for Maximum Units) $64,800.00 Good (3) $117,392.00 Fair (2) $124,656.00 Poor (0) $79,560.00 Fair (2) $58,944.60 Excellent (4)

TOTAL CALCULATED SCORE 27 16 4 16 28

Notes

[1] Red Wake Promotions unit cost $721.79 each for 60 units ordered.

[2] Southland Paper & Chemical unit cost $611.05 each for 60 units ordered.

[3] Red Wake Promotions unit cost $676.24 each for 120 units ordered.

[4] Southland Paper & Chemical unit cost $585.05 each for 120 units ordered.

[5] JEIC Inc submitted a blank Reference Form.

[6] Ed & Leute LLC submitted a blank Reference Form.

[7] JEIC Inc did not submit a W-9 Form, as required.

[8] Ed & Leute LLC did not submit a W-9 Form, as required.

[9] Archie Supply LLC did not submit a W-9 Form, as required.

[10] Red Wake Promotions provided a W-9 Form that was not signed or dated.

[11] JEIC Inc missing documents/information required with bid submission.

[12] Ed & Leute LLC missing documents/information required with bid submission.

[13] Archie Supply LLC submitted organized bid but left out a document that was required with submission.

[14] Red Wake Promotions submitted organized bid but did not complete a document that was required with bid submission.

[15] Southland Paper & Chemical submitted organized bid but left out a document that was required with submission.

[16] QF Luxury LLC unit cost $565.00 each for 60 units ordered.

[17] South East Link unit cost $708.00 each for 60 units ordered.

[18] Brady Plus has a promotion; buy 12 XP sensor vacuums get one free. Total units calculated with promotion 55. (5 are free with 60 unit order)

[19] QF Luxury LLC unit cost $540.00 each for 120 units ordered.

[20] South East Link unit cost $663.00 each for 120 units ordered.

[21] Brady Plus has a promotion; buy 12 XP sensor vacuums get one free. Total units calculated with promotion 110. (10 are free with 120 unit order)

Notes

[22] Straw Technologies LLC did not submit Respondent Information Form, as required.

[23] The Tools Man Inc submitted a blank Reference Form.

[24] Straw Technologies LLC did not submit a Reference Form, as required.

[25] Straw Technologies LLC did not submit the Cost Proposal Form, as required.

[26] The Tools Man Inc did not submit a W-9 Form, as required.

[27] Straw Technologies LLC did not submit a W-9 Form, as required.

[28] The Tools Man Inc missing documents/information required with bid submission.

[29] Straw Technologies LLC did not submit any of the documents required for this bid submission.

[30] South East Link missing documents/information required with bid submission.