Window Cleaning Services

Collin County is seeking qualified vendors to submit quotes for an annual Window Cleaning Services contract covering seventeen different county locations. The Request for Quotation (RFQ #2024-353) solicits comprehensive window cleaning services to be performed four times per year in November, February, May, and August, targeting interior and exterior windows, atriums, and high glass lobby areas. Services must be completed during normal working hours (8:00 a.m. to 5:00 p.m., Monday through Friday) with vendors responsible for providing all necessary equipment and ensuring safety during overhead work. The initial contract term will run from October 1, 2024, through September 30, 2025, with options for two additional one-year renewals. Vendors must submit quotes by August 15, 2024, at 2:00 p.m. and are required to maintain fixed pricing throughout the initial contract term. Qualification requirements include appropriate insurance coverage, including commercial general liability, workers' compensation, and commercial automobile liability, as well as compliance with immigration laws and background check provisions.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The estimated annual expenditure for these services is $41,000.00, with the county reserving the right to adjust cleaning frequencies and potentially allow other governmental entities to participate in the contract under the same terms. Vendors must complete a Conflict of Interest Questionnaire (CIQ) as mandated by Chapter 176 of the Local Government Code, which requires disclosure of potential conflicts such as business relationships with local government officers. Additionally, successful vendors will need to provide a completed W-9 form for tax reporting purposes. The contract includes provisions for price redetermination sixty days prior to each potential renewal period, providing some flexibility for cost adjustments. The comprehensive scope of work covers facilities across multiple locations in McKinney, Plano, Lavon, and Frisco, Texas, including various county administrative buildings, service centers, and detention facilities.