Wildlife District Two FY26 HVAC Maintenance and Inspection

The Ohio Department of Natural Resources (ODNR), Division of Wildlife, is seeking a contractor for comprehensive HVAC maintenance and inspection services for Wildlife District Two located at 952 Lima Ave., Findlay, Ohio. The procurement covers weekly walk-through inspections and detailed preventative maintenance for HVAC systems in the main and back buildings, scheduled during fall (October 15-November 15) and spring (April) periods. Specific system components include air handlers, boilers, system controllers, chillers, hot water heaters, natural gas heaters, and air conditioning units. A mandatory site visit is scheduled for July 9, 2025, at 10 am, with bid responses due by July 16, 2025. The contract will be awarded to the lowest responsive and responsible bidder based on a low lot total calculation, with the understanding that no repairs are included in the initial scope and would require separate estimates. Bidders must complete and submit a Standard Affirmation & Disclosure Form and demonstrate capability to work with the existing proprietary web-based supervisory control system installed by All Temp Refrigeration.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though the Affirmation and Disclosure Form indicates a preference for domestic service providers. The contract requires strict compliance with Executive Orders prohibiting offshore services and purchasing from restricted international entities. The HVAC system features a proprietary control system that mandates future modifications be integrated by All Temp Refrigeration, which may limit vendor flexibility. While specific budget ranges are not explicitly stated, the contract will be funded through the Ohio General Assembly's appropriations and will terminate at the end of the current biennium. Invoicing will occur monthly, with submissions directed to Ohio Shared Services. The awarded contractor must provide proof of independent contractor status, complete an OPERS Independent Contractor Form, and comply with equal employment opportunity and diversity vendor requirements. The contract includes provisions for potential renewal through a separate addendum, contingent upon satisfactory performance and continued funding.