White fleet FY-2026- FY2028

Barrow County Schools Transportation Department is soliciting bids for comprehensive maintenance and repair services for its white fleet vehicles under a three-year service contract spanning July 1, 2025 through June 30, 2028. The procurement seeks a qualified vendor to provide same-day service on minor repairs, vehicle drop-off and pick-up services, and towing capabilities from school zones. The selected vendor must maintain its own service location with sufficient capacity to accommodate all white fleet vehicles and provide parking for a minimum of 20 vehicles. Bidders must submit pricing using the provided bid form, specifying hourly labor rates, percentage markups on parts, and warranties on both parts installed and repair labor. The evaluation criteria include vendor history, experience, references, reliability, price, and overall value to the district. The Board of Education reserves the right to accept or reject any bids, award by line item or category, utilize multiple vendors, or return to the incumbent vendor. Bid submissions are required by 9:00 a.m. on July 23, 2025, with electronic submissions directed to barbara.puckett@barrow.k12.ga.us using the subject line "BCSS White Fleet Service Bid FY2026 - FY2028," and the bid opening is scheduled for July 14, 2025 at 2:30 p.m.

Prior to contract execution, the selected vendor must provide certificates of insurance meeting specific requirements, including $1,000,000 combined single limit automobile liability, $2,000,000 general aggregate coverage, and worker's compensation insurance, along with a contractor affidavit, non-collusion affidavit, and indemnification agreement. The procurement documents do not specify set-aside designations or restrictions limiting eligible respondents to disadvantaged enterprises or other designated categories. No incumbent vendor or current contractor information is referenced in the available documentation. The contract includes a termination clause permitting the school district to discontinue services with 30 days' written notice for performance deficiencies or contract violations. Contact for inquiries is Barbara Puckett, Bookkeeper, at the Transportation Department office. The procurement documents do not disclose specific budget ranges or award values for this service contract.