White_Fleet_Service_Bid_FY2026_FY2028.pdf

Barrow County Schools Transportation Department 266 Hal Jackson Road Winder, Ga 30680 | 770-867-2783

White Fleet Service Bid FY2026 – FY2028

BID OPENING: July 14th at 2:30pm

CONTACT: Barbara Puckett Bookkeeper

GENERAL TERMS AND CONDITIONS

1. The bid pricing is for the period of three years July 1, 2025 thru June 30, 2028

2. Same day service on minor repairs

3. Local service for vehicle drop off and pick up

4. Must be able to accommodate all white fleet vehicles

5. Must be able to accommodate parking for 20 vehicles’

6. Must be able to tow from school zones

7. Vendor must have own location for the services requested

8. Provide itemized invoices to BCSS Transportation

9. The Barrow County Board of Education reserves the right to accept or reject any or all parts of bids submitted. The Barrow County Board of Education reserves the right to award the contract by line item, specific category or in entirety to one vendor, to use multiple vendors at once to maintain our fleet or return to original vendor, whichever is in the best interest of the school system. Items will be awarded based on requested and received information, vendor history and experience, references submitted, reliability, price availability of product and overall value to the school district.

10. The Barrow County Board of Education reserves the right to terminate the contract at any time with a 30day written notice due to lack of performance or violation of any part of the contract.

Please note here with any comments if your company is unable to accommodate any of the terms above.

Printed and Signature of Company Representative Date

BIDS

• Bids must be on the specifications forms provided.

• No awards of any kind are made at the time of the bid opening. A copy of the bid tabulations and/or the awards will be available upon request after the bid has been awarded.

• Bids received after 9:00 am July 23rd , 2025 will be considered a “NO BID” and will neither be opened nor considered.

• Bid may be emailed. The bids should be emailed to:

• Barrow County Schools reserves the right to decline any and all bids.

Email proposals to barbara.puckett@barrow.k12.ga.us

Subject: BCSS White Fleet Service Bid FY2026 – FY2028 mailto:helen.bryan@barrow.k12.ga.us

Insurance Requirements Before starting any work, the awarded vendors must supply BCSS Transportation Department certificates of insurance for companies doing business in Georgia and acceptable to BCSS as follows:

(A) The contractor or vendor shall carry insurance for contractor’s liability, auto and truck, Worker’s Compensation, Owner’s Protective Liability, and Fire with extended coverage and Builder’s Risk Insurance. If requested, the Contractor or Vendor must submit written proof of insurance coverage.

Worker’s Compensation Statutory Employer’s Liability Statutory Automobile Liability $1,000,000 combined single limit Comprehensive General Liability with following minimum coverage:

General Aggregate $2,000,000 Products-Comp/Ops Aggregate $2,000,000 Personal & Advertising Injury $1,000,000 Each Occurrence $1,000,000 Fire Damage $ 50,000 Medical Expense (any one person) $ 5,000

(B) The requirements of this clause are applicable to any and all subcontracts and subcontractors performing work under this contract. The contractor or vendor shall not subcontract, transfer, or sublet any portion of this work covered by these specifications without written consent of the County.

Indemnification

The Contractor will indemnify, defend and hold the Barrow County School System, its Directors, its employees and agents harmless from all claims, demands, costs, expenses, liabilities and losses including reasonable attorney’s fees which may arise against the Barrow County School System, employees and agents as a consequence of any action or claim arising out of the Contractor’s malfeasance, neglect or omission.

In addition, the vendor selected will need to provide BCSS TRN DEPT a contractor affidavit and agreement, and non-collusion affidavit which will be provide after awarded.

Delivery Items will be delivered to:

Barrow County Schools Transportation Department

266 Hal Jackson Rd

Winder, GA 30680

Price must include shipping and delivery.

All amounts are approximate. More or less of any item may be purchased at bid price. Delivery must be coordinated and scheduled with the Barrow County School System Transportation Department.

Delivery schedule:

Transportation shop will be open for delivery Monday through Friday from 8am to 5pm during the months of August through May.

Transportation shop will be open for deliveries Monday through Thursday from 7:30am to 2:30pm during the months of June and July.

By signing and submitting this bid, you are agreeing to the terms and conditions set forth in this bid package.

Company Name:

Address:

Phone:

Signature of Authorized Company Representative Date

BID FORM (print name of company):

Description of item Price / Percentage Or Other Hourly Labor Rate $

Percentage markup on parts % Warranty on parts installed

Warranty on repair labor

Printed and Signature of Company Representative Date