Wellness Program Administrator

Rockford Public School District No. 205 is seeking a Wellness Program Administrator through Request for Proposal (RFP) No. 26-16, targeting comprehensive wellness program administrative services for its 3,100 benefit-eligible employees covering approximately 7,900 individuals. The procurement seeks a vendor to provide health risk assessments, biometric screenings, web-based tools, points tracking, educational materials, reporting data, and onsite support for wellness events. Key deliverables include a holistic approach to wellness encompassing data analysis, behavior change strategies, incentive design, mental health support, and financial education resources. The evaluation will be weighted across multiple criteria: corporate background (10%), service description and approach (45%), status reporting and quality control (20%), pricing and ROI (20%), and value-added services (5%). Proposals are due on Tuesday, January 13, 2026, at 2:00 PM CST, with an anticipated contract start date of July 1, 2026. The initial contract term is three years, with options to renew for two additional one-year periods.

The solicitation encourages participation from minority, women, and disabled-owned businesses, with specific provisions for ensuring diverse vendor representation. Vendors must complete multiple compliance certifications, including OFAC compliance, conflict of interest disclosures, and background clearance for employees. The district requires vendors to certify compliance with the Illinois Human Rights Act, Drug-Free Workplace Act, and various state procurement regulations. While no specific incumbent vendor is mentioned, the RFP indicates three proposed program tiers: Intermittent/Basic, Midpoint/Standard, and Advanced/Comprehensive. Pricing will be structured on an annual cost per employee, with vendors required to provide detailed pricing including potential implementation fees, biometric screening costs, and health risk assessment expenses. Although a precise budget range is not specified, the comprehensive nature of the wellness program and the district's size suggest a significant potential contract value for the selected administrator.