Weldon Auditorium Renovations

Clarendon County, South Carolina is seeking a comprehensive renovation project for the Weldon Auditorium through Invitation to Bid (ITB) No. 2024-014, with bids due on April 15, 2025. The project involves extensive facility improvements including removal and replacement of the existing roof system, HVAC units, exterior EFIS finish, and installation of new cementitious siding, ceiling light fixtures, and OSHA-compliant attic catwalk railing. Bidders must provide comprehensive documentation including qualifications, licenses, insurance certificates, and performance bonds, with a bid security requirement of 5% of the bid amount. The project is scheduled to commence in June 2025 with a total duration of 365 calendar days, with specific requirements to coordinate work around a September 11, 2025 event. Key dates include a pre-bid conference on March 18, 2025, a questions deadline of April 7, 2025, and a tentative bid acceptance on April 28, 2025. The contract will be awarded to the lowest responsive and responsible bidder, with the Owner reserving the right to reject any or all bids.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises. Liquidated damages are established at $200 per calendar day for incomplete work after the completion date. The project budget includes various allowances totaling $100,000 for contingencies, with estimated total project costs ranging between $1,250,000 and $1,450,000. The renovation involves a Type III-B construction building with mixed-use assembly and business occupancy originally constructed in 1954. Specialized requirements include historic treatment procedures, preservation standards, and careful documentation of existing conditions. The project will require coordination with existing infrastructure, including careful management of existing lighting systems, particularly the current dimming infrastructure. A pre-existing hazardous materials assessment has been conducted, with the contractor responsible for contracting out required work based on those findings.