Weather Station Systems

The Texas Department of Transportation (TxDOT) has issued a Request for Offer (RFO) No. 601440000048940 for a comprehensive Road Weather Information System (RWIS) contract in the Pharr District. The solicitation seeks a vendor to provide, install, and maintain weather station systems at two specific locations: Port Isabel and Queen Isabella Memorial Bridge. The primary objectives include 24/7 monitoring of atmospheric and roadway conditions, real-time alert notifications via email or text when wind speed or rainfall thresholds are exceeded, and web-based access through ViewMondo GUI for approved personnel. Vendors must provide equipment including smart sensors, connection cables, wireless transmitters, and a custom pole-mounted solar power kit, along with installation, maintenance, and training services. The contract requires vendors to demonstrate a minimum of 2 years' experience in weather station system maintenance, with a dedicated Project Manager serving as the primary 24/7 point of contact. Key deliverables include semi-annual inspections, annual calibrations, preventative maintenance, and firmware updates, with system failure resolution required within 24 to 48 hours. The solicitation opened on December 11, 2025, with questions due by December 15, 2025, and the final proposal submission deadline set for December 30, 2025, at 10:00 AM Central Time.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must be registered on the Texas Comptroller of Public Accounts Centralized Master Bidders List (CMBL) and have appropriate National Institute of Governmental Purchasing (NIGP) codes. The initial contract term will commence upon execution and expire on February 9, 2027, with three optional one-year renewal periods potentially extending through February 9, 2030. While a specific award value is not directly stated, the pricing schedule includes line items for materials, installation, maintenance, training, and hosting services, with a placeholder total extended price of $10,000.00. Personnel requirements are stringent, mandating that all staff driving to work locations must possess valid Texas driver licenses with no DUI/DWI incidents in the past three years and no more than two moving violations. The contract includes provisions for liquidated damages of $1,280 per calendar day for non-performance, and materials must be warranted against defects for a minimum of 12 months covering 100 percent parts and labor. Quarterly system status reports and performance documentation will be required throughout the contract period.