WATERLOO TREES

The Michigan Department of Natural Resources (DNR) is conducting a Request for Proposal (RFP) for native tree seedlings and acorn seed collection for the Waterloo Recreation Area restoration project near Chelsea, Michigan. The procurement specifically seeks 6,200 White Oak seedlings, 10,234 Black Oak seedlings (or equivalent viable acorn seeds), and 1,000 Witch Hazel seedlings to restore a former gravel mine and three small fallow farm fields. Vendors must provide 1-year-old or 2-year-old native tree seedlings with healthy, vigorous root systems and well-developed shoots and leaves, adhering to local genotype requirements. The evaluation process follows a pass/fail methodology based on product quality, delivery capabilities, and vendor qualifications, with pricing considered only for proposals meeting technical requirements. Key deadlines include questions due by 5:00 p.m. Eastern on August 1, 2025, with answers posted by August 5, 2025, and proposals due by 9:30 a.m. Eastern on August 8, 2025. The anticipated contract begins September 8, 2025, with all deliveries required by November 1, 2026, and pricing must remain firm throughout the contract duration.

The RFP does not explicitly mention set-aside designations or restrictions for specific types of organizations such as disadvantaged enterprises. Bidders may propose either container-grown or bare-root seedlings, with flexibility in contract duration based on nursery systems and species requirements. For Black Oak, contractors can choose to provide either seedlings or collect acorn seeds at an hourly rate, with the state reserving exclusive rights to purchase additional acorn seeds beyond specified quantities. The procurement requires proper licensing and adherence to strict quality standards, including a minimum 50% viability for acorn seeds. While specific award values are not detailed, the contract involves delivery and pickup arrangements at designated Michigan locations. Contractors must factor seed collection costs into seedling prices for nursery-grown trees, with the DNR indicating potential willingness to purchase reasonable surplus quantities if budget allows. The state maintains the right to evaluate proposals based on documented cost changes and mutual agreement for potential pricing adjustments.