Bidder Q&A Template RFP 25-2720.docx
DOCX document 54 KB Posted
- Attached to
- WATERLOO TREES State and local contract opportunity
- Solicitation number
- RFP-751-250000002720-2
- Issued by
- Washtenaw County, Cheboygan City, Michigan
About this file
This is a Bidder Questions & Answers document for RFP 25-2720 issued by the Michigan Department of Natural Resources (DNR) through Michigan.gov/MiProcurement for native trees and acorn seed collection for Waterloo Recreation Area. The solicitation seeks contractors to provide 1-year-old or 2-year-old native tree seedlings including white oak and black oak species, with requirements for healthy, vigorous root systems and well-developed shoots and leaves. Contractors must collect seeds locally and grow seedlings from those seeds, with the DNR indicating they will purchase reasonable surplus quantities if budget allows, though specific quantities, response dates, and contract terms are not detailed in this Q&A document.
The pricing structure requires seed collection costs to be factored into seedling prices for nursery-grown trees, while black oak seed collection can be billed separately at an hourly rate if only providing seeds rather than grown trees. All species must maintain local genotype requirements consistent with the geographic specifications, and bidders should specify timelines if particular species require longer than one growing season due to seed dormancy or root development requirements. The DNR emphasizes flexibility in accepting longer growing periods when justified by proper nursery practices and will evaluate proposals accordingly.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 25-2720 Combined RFP - Commodities Non-Professional Services.docx | DOCX document | |
| Bidder Q&A Template RFP 25-2720 (1).docx | DOCX document |
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Text version
Michigan.gov/MiProcurement
BIDDER QUESTIONS & ANSWERS
250000002720 Native Trees and Acorn seed Collection for Waterloo Recreation Area Bidders who have questions for the above Solicitation must fill the sections below and attach the document in an email to the Solicitation Manager, as described in the Instruction to Bidders.
| Q # |
| Document and Section |
| Page # |
| Bidder Question |
| Answer (to be completed by the State) |
1.1 Product Specifications
Subsection 1
Will the DNR purchase more material if the grower produces more than is requested?
Our needs are large, and we will purchase a reasonable surplus from the awarded vender provided our budget will allow.
1.1 Product Specifications
Sub Section 2 Sub Section 5
By "1-year old seedling" do you mean 12 months from the time the seed was collected or 12 months from the time the seed germinated or germinated in the spring and sold in the fall of the same year?
1.1.5 Trees must have a normal, well-developed shoot and leaves for a 1-year-old or 2-year-old trees/shrubs (depending on award) and vigorous, healthy root systems.
Referring to the last two items - Can you explain how old the material needs to be? And is this a one or two year contract?
We are seeking healthy viable trees. From past experience we believe this can be achieved within one year from seed collection (one growing season). All bidders should provide the time (timeline) needed should a particular species need longer than one growing season. For example, if seed dormancy or proper root development in your nursery system requires two seasons this should be sated in your bid and will be considered accordingly.
Schedule B Pricing
40-42
| If bidding on the growing portion should the seed collecting be factored into the price of the seedlings? |
| Yes |
Schedule B Pricing
40-42
It appears all the white oak will be nursery grown and assume the seed collection should be included in the price. But black oak could be either nursery grown or seed provided to the DNR. How would the collector bill for the collection of seed if only providing the seed?
On the bid response form the line items for trees should be for the trees and include all aspects required to produce those trees including seed collection. For the line item for just black oak seed your hourly rate is how you will be evaluated/held to. The total cost requested is just an estimate for budget planning purposes.
1.1 Product Specifications
| It was not stated explicitly. Can we assume that the genotype of the white oak needs to be the same genotype geographically as that stated for the black oak? |
| Yes. The specifications state local genotype for all species where seed is being collected and/or trees are being grown. |
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