Water Mitigation and Emergency Clean-Up Services

The City of Charlotte, North Carolina, issued Request for Proposals (RFP #269.2026.186) on April 27, 2026, for Water Mitigation and Emergency Clean-Up Services to support its portfolio of approximately 180 municipal buildings, including offices, fire stations, police division offices, equipment shops, museums, and arenas, as well as facilities operated by Charlotte Airport and Charlotte Area Transit System (CATS). The selected contractor must provide rapid-response emergency mitigation and cleanup services on a per-incident basis, including containment, demolition, disposal, drying, cleaning, and decontamination for water and smoke damage in compliance with IICRC standards and RIA guidelines. The contractor must maintain 24/7 availability with a one-hour response time, provide all necessary labor, materials, equipment, and supervision without subcontractors, and demonstrate sufficient workforce capacity to handle multiple simultaneous emergency requests. Key qualifications include North Carolina general contractor licensure in good standing, CMPD background check clearance for all personnel, OSHA compliance, proper insurance coverage including $1,000,000 commercial general liability, valid employee licensing and certifications documented on Form 10-K, and relevant project references from at least three to five clients. Evaluation criteria allocate 50 points to qualifications, experience, and approach; 30 points to pricing and cost effectiveness; and 20 points to acceptance of contract terms. The non-mandatory pre-proposal conference is scheduled for May 12, 2026, at 1:30 PM EST via Microsoft Teams; written questions must be submitted by May 8, 2026, at 3 PM EST, with a final question deadline of May 18, 2026, at 3 PM EST; and proposals are due by May 19, 2026, at 3 PM EST through the Bonfire e-Procurement Portal, with contract award by City Council scheduled for June 8, 2026.

The City of Charlotte has established a Goal Waiver for Minority-owned, Women-owned, and Small Business Enterprise (MWSBE) participation with a 0.00% diversity goal, though participation is strongly encouraged whenever possible, and proposers must submit the CBI Form 3 Subcontractor/Supplier Utilization Commitment at proposal opening identifying all M/W/SBEs and other subcontractors and suppliers intended for use on the contract. Proposers must also submit required certifications including the Certification Regarding Debarment, the Byrd Anti-Lobbying Certification, and the Proposal Submission Form with non-discrimination certifications and ten-year discrimination complaint history. All information must be provided through the Bonfire e-Procurement Portal, with vendors encouraged to submit materials at least one week before the deadline to allow adequate upload and finalization time. The contract structure establishes an indefinite quantity master agreement with an initial term of three years, with no minimum purchase guarantee; compensation is structured on an hourly and unit rate basis for labor, materials, equipment, and services as detailed in the Pricing Sheet (Exhibit C), with rates remaining firm for the initial contract term and subject to approval for renewal periods. No specific budget amount or award value range is disclosed in the solicitation documentation provided.