Water Main Leak Repair and Excavation

The City of Madison Water Utility has issued Request for Bids (RFB #13026-0-2024-BG) for water main leak repair and excavation services. The procurement seeks qualified contractors to provide personnel for repairing water main breaks, water service leaks, and performing infrastructure excavations involving mains, services, valves, and hydrants. Contractors must be capable of creating temporary patches using cold patch asphalt, hot mix asphalt, gravel, or concrete based on project location specifications. Key deliverables include emergency repair services, excavation work, and infrastructure exposure with precise dimensional requirements for Cured In-Place Pipe (CIPP) pit excavations. The bid requires electronic submission via email to bids@cityofmadison.com, with mandatory inclusion of Forms A through E, including a signature affidavit, vendor profile, cost proposal, and references. Critical deadlines include questions due by February 27, 2024, answers posted by March 5, 2024, and final bid submissions due on March 12, 2024, at 2:00 PM CST. Evaluation criteria appear to focus on technical capability, insurance coverage, and compliance with city specifications and safety regulations.

The contract contains no explicit set-aside designations for disadvantaged businesses, though contractors employing 15 or more employees with $50,000 or more in annual City business must submit an Affirmative Action Plan within 30 days of contract execution. Contractors must maintain specific insurance requirements, including $1,000,000 Commercial General Liability, $1,000,000 Business Automobile Liability, and statutory Workers' Compensation insurance. The contract operates on an annual basis with potential extensions requiring written agreement by September 1 of each calendar year. Compensation will be hourly-based, with regular time defined as Monday-Friday, 7:00 AM-3:00 PM, and overtime rates applying outside those hours. Invoicing will be project-specific, with approved materials reimbursed at cost plus a 15 percent markup. While no specific budget range is provided, the detailed rate structure in Form D suggests a comprehensive pricing mechanism with escalator provisions for calendar years 2025 through 2028, allowing for potential contract value adjustments based on negotiated percentage changes.