Wastewater Treatment Plant Operation Management Contract

The West Virginia Division of Corrections and Rehabilitation has issued a Request for Quotation (RFQ) for wastewater treatment plant operation management services at Huttonsville Correctional Center and Jail in Taylor County. The contractor will assume full operational responsibility for a 200,000 gallon per day wastewater treatment system, including mechanically cleaned bar screens, aeration basins, clarifiers, ultraviolet disinfection systems, and sludge handling equipment. Key responsibilities include seven days per week operational management, monthly thorough inspections, continuous flow monitoring, phosphorous sampling twice monthly, National Pollutant Discharge Elimination System (NPDES) permit compliance, preparation and submission of Discharge Monitoring Reports (DMRs), eight-hour composite sampling, emergency notifications to the Department of Environmental Protection, and compliance recommendations to facility management. The contractor must provide all labor, materials, and associated expenses, including treatment chemicals, permit renewal costs, and regulatory filing fees, with the exception of replacement parts and equipment purchased by the facility outside emergency situations. Qualified bidders must hold a Class 1 Water Treatment Plant Operator certification and demonstrate a minimum of three years' experience in wastewater treatment plant operations. Commercial general liability insurance of at least $1,000,000 per occurrence and automobile liability insurance of at least $1,000,000 per occurrence are required, with the State named as additional insured. A non-mandatory pre-bid meeting is scheduled for April 1, 2025, at 10:00 AM EST, with written questions due by 2:00 PM EST on April 3, 2025, and sealed bids due by 10:30 AM EST on April 15, 2025. Award will be made to the lowest responsible bidder meeting all specifications, with the contract term consisting of one initial year plus four potential successive one-year renewal periods.

The solicitation documents do not identify any specific set-aside designations or restrictions limiting responses to particular categories of organizations or disadvantaged enterprises. All contractor employees working on-site must undergo security background checks, complete NCIC security background check forms, sign certificates of understanding, and comply with Prison Rape Elimination Act (PREA) requirements. No incumbent vendor or current contractor information is specified in the available documentation. The facility will provide certain materials including grease, oil, gasoline, paint, cleaning supplies, and garbage bags, while also assuming responsibility for purchasing all replacement parts and equipment, coordinating sludge removal, and managing oil/water separator pumping. The contract does not exceed a total value of $500,000 across all terms and renewals, with bidders required to submit a single, flat annual rate for plant operations management and thorough inspections. Contract award is anticipated within several weeks to one month following the bid submission process and required review by the Attorney General's office. Interested vendors should contact Philip K. Farley at (304) 549-1050 or philip.k.farley@wv.gov for additional information.