Wastewater Sampling, Reporting, and Inspection - NCRJ

This Agency Request for Quote (ARFQ 0608 DCR2300000132) issued by the West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation, seeks qualified vendors to provide wastewater sampling, reporting, and inspection services at the North Central Regional Jail (NCRJ) located at 1 Lois Lane Drive, Greenwood, West Virginia. The procurement encompasses two primary service components: test sampling and inspection of wastewater (12 units annually) and monthly discharge monitoring reporting (12 units annually). The vendor must operate and maintain a composite autosampler meeting specifications outlined in the WV/NPDES Permit No. WV0020109, performing monthly composite sampling of wastewater exiting the jail's pretreatment system before it enters the Town of West Union's collection system. Required laboratory testing includes analysis for biochemical oxygen demand (BOD), total suspended solids (TSS), pH, and oil and grease, with all testing conducted by a West Virginia-certified laboratory. The vendor must submit monthly Discharge Monitoring Reports (DMR) to the West Virginia Department of Environmental Protection by the 25th of each following month and must designate a primary contract manager available during normal business hours. The solicitation closed on December 13, 2022, at 2:30 p.m. EST, with a technical questions deadline of December 6, 2022, at 2:00 p.m. EST. A mandatory pre-bid meeting was required for all vendors, with bid opening scheduled for December 14, 2022, at 10:00 a.m. EST. Vendors must submit sealed bids either via wvOASIS or by hand delivery to Thomas P. Hymes at the Division of Administrative Services, 1124 Smith Street, Second Floor, Suite 2100, Charleston, WV 25301, with all inquiries directed to Thomas P. Hymes at 304-558-2350 or thomas.p.hymes@wv.gov.

The procurement documents do not specify set-aside designations or restrictions limiting bid participation to particular business classifications or disadvantaged enterprise categories. No incumbent contractors or current service providers are identified in the solicitation materials. The vendor is solely responsible for procuring, setting up, and maintaining the composite autosampler throughout the contract term, including all maintenance, repairs, and malfunction corrections, with all associated costs to be included in bid pricing. Vendors must include travel costs within their bid pricing and are prohibited from charging separately for travel time or mileage. The contract requires performance and labor/material payment bonds equal to 100% of the contract value, as well as commercial general liability insurance of $1,000,000 per occurrence and builders risk insurance equal to 100% of the contract amount. The initial contract term is one year with renewal options for up to three successive one-year periods, subject to mutual written consent. The solicitation documents do not specify the estimated contract value, total budget, or pricing range, as vendors are required to propose their own unit costs for each service component on the provided Pricing Page (Exhibit A), with award made to the vendor providing the lowest overall total cost meeting all specifications.