Waste Management Services-Port-A-Cans

Brazoria County, Texas is issuing Invitation to Bid (ITB) #26-24 for Waste Management Services involving port-a-can placement and servicing across multiple county locations. The procurement seeks competitive pricing for port-a-can delivery, weekly cleaning and servicing, and emergency/disaster services on an as-needed basis at approximately 34 line items covering various county sites including beaches at Follets and Quintana, the Surfside Barn, eight boat ramps, and four precinct service centers in Clute, Angleton, Alvin, and Brazoria. Service frequencies vary by location, ranging from one service per week to twice weekly during peak seasons, with some locations requiring year-round service and others seasonal operations from March through September or September through March. Key deliverables include establishment of weekly cleaning schedules synchronized with seasonal changes, placement of unalterable service date and time stamps on each unit, monthly itemized invoicing by location, damage repair within twenty-four hours or replacement at no cost, and emergency response capabilities delivering port-a-cans on trailers within four hours of request. Required qualifications include comprehensive general liability insurance of $1,000,000 per occurrence, statutory workers' compensation coverage for all employees and subcontractors, designation of Brazoria County as additional insured, and submission of all required documentation including Respondent Certification Form, Workers' Compensation Requirements, Non-Collusion Affidavit, Conflict of Interest Questionnaire, and W-9 Form within ten business days of award notification. The contract will commence April 13, 2026, for an initial twelve-month term with Brazoria County reserving the right to renew for four additional twelve-month periods subject to written authorization and Commissioners Court approval. Sealed bids are due by Monday, March 9, 2026, at 11:00 a.m. local time with bid opening available via Zoom, and written clarification questions must be submitted by Monday, March 2, 2026. Pricing must be firm and non-escalating for the contract term with all delivery costs included on an F.O.B. Destination, Full Freight Allowed basis.

The solicitation documents do not indicate any specific set-aside designations, disadvantaged enterprise restrictions, or preferences for particular organizational types; all qualified vendors appear eligible to respond. No incumbent vendor information or current contractor details are specified in the available documentation, suggesting this may represent a competitive rebid or new procurement initiative. For emergency and disaster services, the vendor must provide port-a-cans on trailers within four hours of request at no additional standby cost, with payment due only if units are actually used, indicating the county seeks flexible surge capacity capabilities without guaranteed utilization fees. Brazoria County has not specified quantities, explicitly noting that actual purchase amounts may vary throughout the contract term, which may affect final contract values. No specific budget range or award value is disclosed in the available solicitation materials, requiring prospective bidders to develop pricing based on the detailed bid table line items and frequency requirements provided in Attachment A. Failure to sign and return all required documentation within ten days of award notification may result in termination of any resulting purchase order or contract, establishing strict compliance requirements for successful bidders.