Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

Washington County, Oregon is issuing a Request for Proposal for the development of a Multi-Jurisdictional Natural Hazard Mitigation Plan (NHMP) update serving the County and 14 participating jurisdictions, including nine cities, two fire districts, and three water/utility districts. The County seeks a qualified consultant with a minimum of five years' experience developing FEMA-approved multi-jurisdictional NHMPs to complete the required five-year plan update through a collaborative, stakeholder-engaged process. The primary deliverable is a fully revised and comprehensive NHMP that addresses eight identified natural hazards (dam failure, drought, earthquake, extreme heat, flooding, wildland fire, windstorm/tornado, and winter storm) and incorporates jurisdiction-specific annexes, hazard and risk assessments, mitigation action plans, public engagement strategies, crosswalk analyses, and a reusable onboarding toolkit for future planning participants. The selected contractor must demonstrate expertise in FEMA compliance, facilitation of multi-jurisdictional planning processes, collaborative stakeholder engagement, and the ability to work under County Project Manager guidance while ensuring transparent documentation and open communication. The RFP evaluation criteria include firm qualifications and experience, personnel qualifications, project work plan, independence from partner jurisdictions, references, and project budget, with evaluation occurring in two phases: Phase 1 scoring of written proposals (20-page maximum) and Phase 2 interviews with top-scoring proposers. The question submission deadline is April 14, 2026, at 5:00 p.m., proposals are due April 16, 2026, at 2:00 p.m., and the project must be completed by December 5, 2027, with a contract term not to exceed five years.

The RFP does not specify set-aside designations or restrictions on the types of organizations eligible to respond. The 2023 Washington County NHMP was previously developed by consulting firm IEM under FEMA Pre-Disaster Mitigation Grant funding, and the new consultant will build upon this existing plan and infrastructure. The estimated contract value is approximately $200,000, though actual expenditures may vary based on requirements, with proposals required to submit a fixed-price estimate detailing hourly rates and total labor costs for each staff member and project phase, plus pre-approved reimbursable expenses for travel outside a 50-mile radius of the County building. The contractor must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Professional Liability/Errors and Omissions ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Oregon Workers' Compensation coverage with employers' liability limits of $500,000/$500,000/$500,000, with Washington County named as an additional insured. All proposals remain valid for 180 days, and the County reserves the right to accept or reject any proposals, negotiate final contract terms, and cancel the award if deemed in the County's best interests, with a notice of intent to award to be published at least seven days before contract execution, allowing a seven-day protest period for proposers.