Washington_County_Multi-Jurisdictional_Natural_Hazard_Mitigation_Plan.pdf

REQUEST FOR PROPOSAL

WASHINGTON COUNTY MULTI-JURISDICTIONAL NATURAL

HAZARD MITIGATION PLAN

(NO. 2026.024-RFP)

FOR

Washington County, Oregon

RELEASE DATE: March 16, 2026 DEADLINE FOR QUESTIONS: April 14, 2026

RESPONSE DEADLINE: April 16, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

1. Request for Proposals

2. Introduction

3. Overview and Purpose

4. Evaluation Phases

5. Evaluation and Award Process

6. Instructions to Proposers

7. Terms and Conditions

8. Vendor Submissions

Attachments:

A - 1.28.2026_PP_SERVICES_CONTRACT_MASTER

B - 2023 Washington County NHMP Combined_Final_3.21.23 C - Attachment C - Insurance Requirements

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

1. 1. Request for Proposals

(No.2026.024-RFP)

Washington County, Oregon is requesting proposals from qualified firms to provide Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan.

Proposals must be received by 2:00 pm Thursday, April 16, 2026.

The County may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all proposals upon a finding by the County it is in the public interest to do so.

A copy of the Request for Proposal document is posted on https://procurement.opengov.com/portal/washington-county-or. Proposal documents can be viewed and downloaded from the site. The County’s electronic solicitation portal can also be accessed at www.washcopurch.com/biz. Proposer is responsible for checking the site for any addendums before submitting their proposals.

Washington County reserves the right to reject any and all proposals and to waive any and all informalities in the best interest of the County.

Danielle Howard, Procurement Analyst II

Posted to: Monday, March 16, 2026 OregonBuys https://www.washcopurch.com/biz

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

2. 2. Introduction

The following instructions, terms, and conditions apply to all solicitations to provide either goods or services to Washington County.

1. 2.1. Summary

Washington County seeks a qualified consultant with demonstrated expertise in developing

FEMA-approved Multi-Jurisdictional Natural Hazard Mitigation Plans (NHMPs). The selected contractor will partner closely with the County to complete the required five-year update of its

NHMP through a collaborative process that engages internal staff, external planning partners, and community stakeholders.

This effort will include the contractor:

• Working under the guidance of the County Project Manager, ensuring decisions and actions are co-developed and aligned with County priorities.

o Jointly planning, coordinating, and facilitating all meetings with active participation from County staff and planning partners.

o Documenting discussions, decisions, and outcomes in a transparent manner accessible to all stakeholders.

o Managing correspondence in a way that fosters open communication between the contractor, County Project Manager, and all participating jurisdictions.

• Collaborating with existing and new planning partners to update current annexes and co-create new jurisdiction-specific annexes for inclusion in the updated NHMP. This includes:

o Hosting collaborative workshops and working sessions.

o Ensuring all partners have meaningful input and shared ownership of the final product.

• Providing technical guidance as a collaborative advisor, supporting County staff and partners throughout the process to ensure FEMA compliance. This includes:

o Drafting and refining plan components through iterative feedback loops.

o Incorporating stakeholder input at every stage before finalization.

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

• Developing an onboarding tool kit in partnership with the County, including standard forms, templates, surveys, and guidance materials. This toolkit will enable the County to onboard future planning participants following the completion of this project.

The selected contractor must demonstrate a track record of successfully completing FEMA approved NHMPs in multi-jurisdictional contexts, with an emphasis on facilitating inclusive, transparent, and collaborative planning processes.

2. 2.2. Background

Washington County is a suburban county located on the west side of the Portland, Oregon metropolitan region. Its boundaries extend from the City of Portland to the Oregon coast range.

The current population is approximately 617,713 and is growing. It has a mix of urban, suburban, and rural areas. The eastern half of the County is comprised of service industries, light manufacturing, residential, and commercial activity. It is relatively densely populated. The western half is primarily agricultural and private forest lands across rural settings, together with several smaller incorporated and unincorporated communities.

The County seat of government is in Hillsboro, Oregon. The County has experienced substantial growth over the last fifty years principally in the electronics and high-tech industries. Fifty-seven percent of the state’s population growth in the past five years has occurred in Washington

County.

Washington County is one of the most diverse counties in Oregon with Hispanic or Latino of any race (19%) and Asian (12%) being the largest non-white groups. Ten percent (10%) of the population has a disability, seventeen (17%) percent are born outside of the United States, and twenty-five (25%) precent speak languages other than English.

The current multi-jurisdictional NHMP include the following partners:

Current NHMP Plan Holders (2023 Washington County NHMP) Cities

City 2025 Population (Estimate) Washington County 617,713 (Incorporated & Unincorporated) Hillsboro 111,150 Tigard 57,867 Beaverton 98,488 Forest Grove 27,323 Cornelius 16,008 Sherwood 20,438

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

North Plains 3,419 Special Districts

Special District Service Clean Water Services Surface and wastewater collection and treatment agency for urban residents of Washington County.

Tualatin Valley Water District Water provider for approximately 215,500 accounts in and around Washington County.

Tualatin Hills Park & Recreation District Provides park and recreation facilities, programs, services, and natural areas that meet the needs of the diverse communities it serves throughout Washington County.

Cornelius Fire District Fire/EMS provider serving the rural areas surrounding the City of Cornelius.

Forest Grove Fire District Fire/EMS provider serving the rural areas surrounding the City of Forest Grove.

These jurisdictions have committed to participate in the plan update, for a total of 11 planning participants. For this project, the City of Cornelius, Cornelius Fire District, City of Forest Grove, and Forest Grove Fire District will each need to have separate annexes developed. In the current plan, the two fire districts participated jointly with the cities.

Additionally, the two cities and four special districts listed below have committed to participate in this project, as new planning partners:

New Jurisdictions Cities

City 2025 Population (Estimate) Banks 1,829 Tualatin 28,074

Special Districts Banks Fire District Fire/EMS provider serving the City of Banks and the Banks Rural Fire Protection District.

Raleigh Hills Water District A domestic water supply district covering approximately two square miles of unincorporated Washington County in the Raleigh Hills area serving about 4,500 accounts.

Tualatin Valley Irrigation District Operates Scoggins Dam and maintains pumps and piping to provide irrigation for agriculture in western Washington County.

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

West Slope Water District Located in Washington County, west of Portland. The service area is about 3.5 square miles and provides water to 10,300 accounts.

3. 2.3. Contact Information

Danielle Howard Procurement Analyst II 155 North First Ave

MS-28

Hillsboro, OR 97124 Email: danielle_howard@washingtoncountyor.gov Phone: (503) 846-8757 Department:

Emergency Management

4. 2.4. Timeline

The County reserves the right to modify this schedule at the County's discretion. Proper notification of changes to the due date will be made to all parties that have received the proposal from the County's Procurement Portal.

Date of Legal Advertisement March 16, 2026

Question Submission Deadline April 14, 2026, 5:00pm

Submittals Due April 16, 2026, 2:00pm mailto:danielle_howard@washingtoncountyor.gov tel:(503)846-8757 https://secure.procurenow.com/portal/washington-county-or

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

3. 3. Overview and Purpose

1. 3.1. Overview and Purpose

Washington County is requesting proposals from a qualified contractor to:

A. Develop a written work plan and schedule that implements this scope of work.

B. Serve as the primary contact for information about the Natural Hazard Mitigation Plans

(NHMP) update process and required content.

C. Serve as a technical advisor to the project staff of each participating jurisdiction regarding the development of required content.

D. Provide plan development support to the participating jurisdictions through virtual and in-person meetings, training and coaching sessions, conference calls, emails, and completion of planning tasks.

E. Gather information and conduct research to support the update of planning elements and support the Steering and Technical committees in completing planning tasks.

F. Provide planning resources to the NHMP Steering Committee, Technical Committee, and

County Project Manager such as manuals, templates, tools, plans, and GIS and other data that will support the update of the NHMP. The Contractor will retain and submit to the

County Project Manager all planning documentation from meetings, workshops, and other correspondence it receives from participating jurisdictions.

G. In collaboration with the Steering Committee, develop and implement an engagement strategy that focuses on:

1. Public surveys;

2. Opportunity to comment on plan.

H. Contractor will facilitate all public & community meetings and the number of meetings required to fulfill this obligation. Must meet the established requirements of

FEMA/NHMP planning.

I. Develop an onboarding tool kit consisting of standardized forms, templates, surveys, and guidance documents to assist the County in onboarding new plan participants following the completion of this project.

J. Communicate project status with County NHMP Project Manager a minimum of once (1) per month.

K. Facilitate and support meetings and workshops including at least the following:

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

1. Initial meeting with the County NHMP Project Manager, and County Emergency

Management.

2. A project kickoff workshop for the NHMP Steering Committee and Technical committees.

3. Two (2) joint Steering Committee and Technical Committee workshops.

4. Planning meetings with participating jurisdictions to create the Community Profile, Hazard Identification and Risk Assessment, and Mitigation Action Items and Plan

Implementation.

5. Develop agendas and meeting notes for each project meeting, in coordination with the County Project Manager.

6. In collaboration with the Steering Committee, develop and implement an engagement strategy, focusing on:

a. Public surveys

b. Opportunity to comment on plan.

7. The number of community meetings is to be determined but will be enough to provide sufficient opportunities for meaningful public input. Public feedback will be considered in each section and integrated into the final plan.

8. Other meetings and workshops as identified by the Steering Committee and County

Project Manager to meet FEMA requirements for the project.

9. A final closing workshop

L. Perform analysis and plan crosswalks including crosswalks from NHMP to Community

Wildfire Protection Plan, DLCD Goal 7 to Washington County Comprehensive Plan Section

8, and each participating jurisdiction’s appendices to other applicable documents.

M. Author the drafts and make accessible to the Steering Committee a complete and final

NHMP in an online, un-editable .pdf version and an editable MS Word version. The final

NHMP produced by the contractor will be used by each Steering Committee member to present to their legislative body for adoption as required by FEMA.

1. Provide draft documents to project staff from participating jurisdictions and allow sufficient time for review and comment.

N. Provide a server or cloud collaboration platform accessible by all County and partner jurisdiction staff for the hosting and sharing of working drafts and other project documents. Security must meet or exceed County security requirements for online platforms.

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

O. Have available an online meeting service usable by all participants including County, participating jurisdictions, and the public for use during meetings and public engagement events.

P. Provide a GIS technician to create all maps, transfer all maps and layer files to jurisdictions upon completion of project, coordinate data collection, conduct GIS analysis, and complete spatial modeling. The GIS technician will gather and use data from the

Participating Jurisdictions, DOGAMI, and other sources to assist with identifying natural hazards, identifying risks to people and property, and development of mitigation action items. GIS services will include advanced mapping and analyses using ESRI GIS products and plug-ins (ArcGIS, Spatial Analyst, and other tools to provide accurate projections of selected areas).

1. GIS technician will create a Washington County Multi-Hazard Risk Assessment “Story

Map” using appropriate GIS tools and submitted to the Steering Committee and

County NHMP PM.

2. 3.2. Expected Deliverables

The primary deliverable is a FEMA approved update to the existing 2023 Multi-Jurisdictional

Natural Hazard Mitigation Plan (NHMP), resulting in a fully revised and comprehensive plan. This update will be achieved through a collaborative process that actively engages County staff, planning partners, and stakeholders at every stage. The project must meet the following requirements:

A. Includes updated hazard and risk descriptions and updated jurisdictional annexes. As part of this process, the Steering Committee will collaboratively review and update the hazards currently addressed in the 2023 Washington County NHMP, which include:

o Dam Failure o Drought o Earthquake o Extreme Heat o Flooding o Wildland Fire o Windstorm (including tornado) o Winter Storm

This review will ensure that hazard profiles, risk assessments, and mitigation strategies remain accurate, relevant, and aligned with current data and best practices.

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

B. Includes the required elements for a multi-jurisdictional NHMP as described in 44 CFR

Part 201 and related FEMA policies.

C. Addresses comments from FEMA’s evaluation of the 2023 NHMP found in the 2023

NHMP document in the FEMA Local Mitigation Plan Review Tool section.

D. Include contractor collaboration with Steering Committee to develop and implement a public engagement plan that includes meetings and discussions that meet FEMA’s requirements for public involvement in NHMPs.

E. Include a crosswalk analysis of the Washington County NHMP with the Oregon

Department of Land Conservation and Development (DLCD) Goal 7 (2020 Edition), and with any jurisdiction specific reference (e.g., Washington County’s Comprehensive Plan, Policy 8).

F. Development of a comprehensive onboarding tool kit consisting of standardized forms, templates, surveys, and guidance documents to assist the County in onboarding new plan participants following the completion of this project.

The final work product (complete NHMP with jurisdiction specific appendices, and “Tool Kit”) should be delivered by December 5, 2027.

3. 3.3. Required Criteria

The purpose of the Proposal is to demonstrate the qualifications, competence, and capacity of the firms seeking to develop the multijurisdictional natural hazard mitigation plan conforming to the requirements of this RFP. The substance of proposals will carry more weight than their form or manner of presentation. The Proposal should demonstrate the qualifications of the firm and the staff to be assigned to this project.

The Proposal are required to address all the points in the order outlined in this RFP and provide a straightforward, concise description of the proposer’s capabilities to satisfy the requirements described in this RFP.

The successful proposer will meet the following criteria:

A. Have at least five (5) years of experience in facilitating multi-jurisdictional teams toward a completion of a FEMA-approved multi-jurisdictional NHMP and in working with each

Participating Jurisdiction to develop and/or update their jurisdiction-specific appendix as required by FEMA.

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

B. Current familiarity of all required components of a FEMA authorized Multi-Jurisdictional

NHMP, as described in 44 CFR Part 201 and related FEMA policies; including hazard assessment, risk assessment; documenting mitigation action plans, and incorporating public engagement and input.

C. Current familiarity with (or familiarity prior to the start of work) with the Oregon State

NHMP, 2025-2030 edition, maintained by the Department of Land Conservation and

Development (DLCD).

D. Experience in developing crosswalk documents between state and local plans.

E. Ability to provide an online meeting service usable by all participants and be experienced in hosting and facilitating on-line meetings.

F. Ability to provide online document creation and collaboration by all participants and be experienced with version control and cloud-based security.

G. Ability to produce a professional-level document with proper and consistent formatting, and correct spelling and grammar; plan information, content, and format must be consistent throughout the plan, including the jurisdiction annexes.

H. Ability to provide GIS services and utilize GIS information from various sources in support of the analysis process and development of the plan document and story map.

All components of the multi-jurisdictional NHMP project must include effective communication, recommendations, technical reports, and training as needed for the County, collaborating partners, and the public.

The County will not reimburse mileage within a 50-mile radius from County building location. If your office resides outside the 50 miles, please provide a memo to Contract Administrator to allow the difference after deducting the 50 miles for all future reimbursement invoices. County may reimburse Contract Administrator pre-approved travel expenses (i.e., hotel, Portland

Oregon meal per diem) for visiting sites outside the 50-mile radius in accordance with the

County's Travel Policies.

4. 3.4. Schedule

The project must be completed by December 5, 2027.

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

4. 4. Evaluation Phases

Proposal not to exceed twenty (20) pages.

1. Phase 1

No

Evaluation Criteria Scorin g

Meth od

Weig ht

(Point s)

1. Page Count The proposal response was within the specified page limit of twenty (20) pages for Evaluation Phases Sections 4.3, 4.6, 4.7, 4.8 & 4.9 combined and a page limit of two (2) pages for Evaluation Phases Section 4.2.

Pass / Fail

(5.6% of Total)

2. Table of Contents and Transmittal Letter (Limit for these items is two (2) pages – These pages do not count against the page limit)

Table of Contents

• Identification of material submitted by section

• Cross reference to section of RFP

Transmittal Letter

A. General introduction stating the proposers understanding of the services to be provided, B. Positive commitment to perform the service within the time period specified, C. Statement that the proposal is a firm and irrevocable offer for the stated time of project.

D. Name(s) of person(s) authorized to represent the proposer, title, office, and mailing address, telephone number, email address; and, E. Signature of authorized party

0-5 Points

(11.1 % of

Total)

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

3. Firm Qualification and Experience (These pages count against the page limit)

Briefly introduce your firm, indicating whether your firm is local, regional, national, or international. State the size of the firm, number of staff, the location of the office from which the work on this project is to be performed, and the number and nature of the professional staff to be assigned to this project on a full-time basis and the number and nature of the staff to be so assigned to this project on a part-time basis.

If the proposer is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium should be separately identified and the firm that is to serve as the principal should be noted.

0-5 Points

(5.6% of Total)

4. Experience-Examples (These pages do not count against the page limit)

Please provide examples of the following items:

A. A list of FEMA-approved multi-jurisdictional hazard mitigation plans completed within the last three years. Include the plan title, jurisdictions involved, and date that FEMA approval was received. If available, list plans for jurisdictions that are comparable to Washington County.

B. One example of a multi-jurisdictional hazard mitigation plan completed in the last five years. This can be submitted via a link or can be attached to the proposal (these pages do not count against the page limit). If available, provide a plan for a jurisdiction that is comparable to Washington County and that demonstrates collaboration with a diverse range of stakeholders, including local governments and special districts

C. One example of a crosswalk analysis document completed within the last five years. If this is included within the hazard mitigation plan example, please note the page numbers where the crosswalk analysis can be found. This can also be submitted via a link or an attachment to the proposal.

D. One example of GIS products produced by your firm. If this is included within the hazard mitigation plan example, please note the page numbers where the GIS products can be found. This can also be submitted via a link or an attachment to the proposal.

0-5 Points

(11.1

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

5. Personnel Qualifications and Experience

(These pages do not count against the page limit)

Staff consistency, level of experience, and level of engagement are important considerations. Provide resumes for employees that will be assigned to this project, including individuals supervising the project. For each employee, separately identify their role and level of engagement in the project (supervise, lead, support, SME, author, etc.).

0-5 Points

(16.7

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

6. Proposer Strategy / Project Work Plan / Approach (These pages count against the page limit)

In your proposal, identify your strategies in these areas:

A. Hazard Identification and Risk Assessment

• Collect and confirm information for each hazard identified during the review process.

• Assess the extent of risk for each hazard, including geographic areas, population impacted, and critical infrastructure at risk.

• Address jurisdictional land use planning issues and challenges related to hazard vulnerability.

B. Mitigation Action Development

• Develop jurisdiction-specific mitigation action plans for each identified natural hazard.

• Ensure actions are practical, measurable, and aligned with FEMA and

ODEM standards.

C. Communication and Training

• Maintain timely and transparent communication with project partners and staff.

• Provide training for participating jurisdictions staff on the NHMP process and steps to successfully achieve plan adoption.

D. Technical Services

• Deliver GIS mapping and analysis to support hazard identification and risk assessment.

• Prepare all components to meet FEMA approval standards for Hazard

Mitigation Plans.

E. Project Management

• Implement a structured project management approach to ensure milestones are met within established timeframe.

• Provide a detailed project schedule outlining key tasks, deliverables, and deadlines.

F. Access and Opportunity

Proposers should summarize their experience in promoting equity within hazard mitigation planning, including strategies to incorporate diverse perspectives and address the needs of marginalized and underrepresented communities.

0-5 Points

(16.7

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

7. Independence (These pages count against the page limit)

Provide an affirmative statement that the firm is independent of any of the partner jurisdictions including Washington County, and the following cities and special districts:

Cities of Washington County

City of Hillsboro City of Tigard

City of Beaverton City of Forest Grove

City of Cornelius City of Sherwood

City of Tualatin City of Banks

City of North Plains

Special Districts (Fire Districts, School Districts, Water Providers)

Banks Fire District Clean Water Services

Cornelius Fire District Raleigh Hills Water District

Tualatin Hills Park & Recreation District Tualatin Valley Irrigation District

Tualatin Valley Water District West Slope Water District

Forest Grove Fire District

List and describe the firm’s professional relationships involving any of the listed partner jurisdictions for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the services required by this RFP.

In addition, the firm shall give the County written notice of any professional relationships relevant to this project entered into during the period of the agreement.

0-5 Points

(5.6% of

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

8. References

(These pages count against the page limit)

Provide the agency name, address, contact person, email address, and telephone number for three (3) mitigation planning projects your firm has completed, with particular emphasis on jurisdictions similar to Washington County. References must be for services provided within the last five (5) years.

Provide the name of all cities, counties, and special districts for which the firm has provided similar work during the past five (5) years. These engagements should be ranked by total staff hours. Indicate the scope of work, date, engagement partner, and total hours.

List any contracts terminated for cause with the same time-period and include the reason why.

0-5 Points

(11.1

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

9. Project Budget (These pages count against the page limit)

The proposal shall include the proposer’s fixed-price estimate for the proposed project approach. Proposals shall indicate costs for completing the project and include the following:

• For each assigned staff member (principal, associates, administrative/support, etc.) list their hourly rate, total number of project hours, and total labor cost.

• For each phase or element of the project (e.g., startup, community profile, risk assessment, public engagement, plan development, etc.), list the total hours and total cost.

• List reimbursable expenses including travel costs.

The County will require proof of costs for airlines, hotels, and transportation when allowed and will pay in accordance with per diem reimbursement.

County will not reimburse mileage within a 50-mile radius from County building location. If your office resides outside the 50 miles, please provide a memo to

Contract Administrator to allow the difference after deducting the 50 miles for all future reimbursement invoices. County may reimburse Contract Administrator pre-approved travel expenses (i.e., hotel, Portland Oregon meal per diem) for visiting sites outside the 50-mile radius in accordance with the County's Travel

Policies.

0-5 Points

(16.7

2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Interviews The County will conduct interviews with the top scoring proposers. The scores from the written proposals will be considered preliminary and may be updated based on the interview. Final scores will be determined based on the points assigned to the proposals and the interview process.

0-5 Points 10 (100% of Total)

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

5. 5. Evaluation and Award Process

1. 5.1. Clarifications

The County reserves the right to obtain clarification at any point in regards to a proposal or to obtain additional information necessary to properly evaluate a proposal. Failure of a Proposer to respond to such a request for additional information or clarification could result in rejection of their proposal.

After evaluation, demonstrations, and or interviews have occurred, a single firm will be identified that is best able to provide the services to the County. The County reserves the sole right to determine the best Proposal. A notice of intent to award will be published and a recommendation will be presented to the County Administrator or Board of Commissioners for their consideration.

2. 5.2. Interviews

Top scoring proposers will be selected for interviews. The scores from the written proposals will be considered preliminary. Final scores will be determined based on the points assigned to the interview process.

3. 5.3. References

The County reserves the right to check references only on the highest scoring proposers or depending on the scoring differential just the highest proposer.

Questionnaires may be sent to customer references by Washington County or contacted by telephone. Secondary references may also be contacted.

4. 5.4. Period Proposal Validity

All proposals shall remain firm for a period of 180 calendar-days after date specified for receipt of proposals.

5. 5.5. Acceptance, Rejection and Cancellation of Award

Washington County reserves the right to accept or reject any or all proposals received as a result of this RFP and to negotiate with any qualified proposer(s) for all or part of the requested goods and services. All proposals become the property of the County.

This RFP does not commit the County to award a contract or to pay any costs incurred by respondents. Washington County reserves the right to cancel award of this contract at any time before execution of the contract if cancellation is deemed to be in the County's best interests. In no event shall the County have any liability for the cancellation of the award. All costs of the

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan proposal process, interviews, contract negotiations, and related expenses are the responsibility of the proposer.

Acceptance of a proposal is subject to budget approval, appropriation and budgetary constraints.

6. 5.6. Award Recommendation

The notice of intent to award will be posted on the County's Procurement Portal website at least seven (7) days before the award of the contract. See PROTESTS AND JUDICIAL REVIEW OF CONTRACT AWARD below for protest of award.

The decision by the Board or the County Administrator to award the contract shall constitute the final decision of the County to award the contract.

7. 5.7. Inspection of Proposals

Subject to the provisions of the Oregon Public Records Law, all proposals received will be available for public inspection after the notice of intent to award has been published. Proposals will be provided via an electronic link.

Copies of material from proposal files may be obtained from the Washington County Procurement Division upon payment of a charges based upon the current County Fee Schedule.

Prepayment is required for providing materials from the proposal files.

8. 5.8. Protests and Judicial Review of Contract Award

Purpose. The award by the Washington County Board of Commissioners of the contract shall constitute a final decision of the County to award the contract if no written protest of the award is filed. A proposer may protest the award of a contract, or the intent to award of a contract, whichever occurs first, if the conditions set forth in ORS 279B.410(1) are satisfied. A proposer must file a written protest with the County and exhaust all administrative remedies before seeking judicial review of the County's contract award decision.

Delivery. A proposer must deliver a written protest to the Washington County Procurement Manager within seven (7) days after issuance of the notice of intent to award the contract.

Content of Protest. A proposer’s written protest shall specify the grounds for the protest to be considered pursuant to ORS 279B.410(2). Proposer may not protest the content of specifications in an award protest. Proposers may protest only deviations from laws rules, regulations, or procedures including procedures set out in this RFP. Disagreement with the scoring by the Selection Committee is not a basis for protest. Protests must specify the grounds for the appeal including the specific citation of law, rule, regulation, or procedure upon which the protest is based.

County Response.The County shall not consider a proposer’s contract award protest submitted after the timeline established for submitting such protest. The County shall issue a written disposition of the protest in a timely manner as set forth in ORS 279B.410(4). If the County upholds the protest, in whole or in part, the County may in its sole discretion either award the

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan contract to the successful protestor or cancel the procurement or solicitation. The County shall not consider any protest against award based on the content of specifications.

Judicial Review. Judicial review of the Board’s or its designee’s decision relating to a contract award protest shall be in accordance with ORS 279B.415.

9. 5.9. Negotiation with Awarded Contractor(s)

The County reserves the right to negotiate final contract terms with the awarded contractor to the fullest extent allowed by law and as in the best interest of the County.

10. 5.10. Contract Term

The term of the contract will be through project completion. The project must be completed by December 5, 2027

The maximum term of the contract shall not exceed five years.

The estimated expenditure for the contract is approximately $200,000. Actual expenditures may be more or less depending on actual requirements.

11. 5.11. Contractor's Responsibility

It is understood that the specifications and other contract documents do not purport to control the method of performing the work, but only the requirements as to the nature of the completed work. The contractor assumes the entire responsibility for the method of performing the work. Suggestions as to the method included in the contract documents shall be deemed advisory only and the feasibility of such methods, or the lack thereof, shall not affect the contractor’s liability, or status as independent contractor, and contractor will remain responsible for the cost of all permits unless otherwise specified.

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

6. 6. Instructions to Proposers

1. 6.1. Deadline Disclaimer

It is the responsibility of the responder to upload and submit their electronic response before the deadline date and time approaches as posted on the County's Procurement Portal. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

Make sure that all documents are uploaded as soon as possible well in advance of the deadline.

The County's Procurement Portal will close promptly at the deadline date and time. All responses must be submitted, not in process, by that time…no exceptions are allowed.

Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

2. 6.2. Precedence of Proposal Documents

The order of precedence of documents is as follows:

A. Instructions to Proposers

B. Contract Terms & Conditions (from attached sample contract)

C. Terms and Conditions

D. Project Details/Scope of Work

3. 6.3. Communication

Communication regarding this solicitation between a potential or actual Proposer and any Washington County staff, evaluation team member or any individual who has been in attendance during discussions regarding the scoring of proposals is strictly prohibited, all questions must be directed to the Procurement Division staff. These types of communication are prohibited from the time the Request for Proposals (RFP) is advertised until the award of a contract to the proposer selected. Failure to abide by this may be grounds for disqualification.

4. 6.4. Copies of Proposal Documents

Documents obtained from sources (such as directly from other contractors) other than the County's Procurement Portal are not valid proposal documents. It is the proposer's responsibility to ensure they are following a particular project on the County's Procurement Portal in order to receive notification of all addenda as well as additional relevant information.

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

5. 6.5. Questions and Answers

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in the County's Procurement Portal.

6. 6.6. Specification Protest Process

Delivery:A proposer must deliver a protest of specifications to the County in writing no later than seven (7) calendar days prior to the proposal due date as follows:

Specification Protest Proposal#: 2026.024-RFP Washington County Procurement Division ATTN: Procurement Manager 155 North First Avenue, Suite 270 MS 28 Hillsboro, Oregon 97124-3072

Content:A proposer’s written protest must include:

A detailed statement of the legal and factual grounds for the protest; description of the resulting prejudice to the proposer; and a statement of the form of relief requested or any proposed changes to the specifications.

County Response: The County may reject without consideration a proposer’s protest received after the deadline established for submitting protest. The County shall provide notice to the applicable proposer if it entirely rejects a protest. If the County agrees with the proposer’s protest, in whole or in part, the County shall either issue an addendum reflecting its determination or cancel the solicitation.

Extension of Closing: If the County receives a written protest from a proposer in accordance with this rule, the County may extend closing if the County determines an extension is necessary to consider the protest and to issue addenda, if any, to the solicitation document.

Judicial review of the County’s decision relating to a specification protest shall be in accordance with ORS 279B.405.

7. 6.7. Phone Proposals, Late Proposals or Modifications

Late proposals or modifications of proposals will be handled in the following manner:

It is the sole responsibility of the Proposer to ensure the proposals are uploaded to the system by the specified time. The system will not allow Proposers to upload after this time and the proposal will not be considered.

Any modification of a proposal is subject to the same conditions set forth above.

Proposals will not be accepted via Phone, E-mail or FAX.

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

8. 6.8. Interpretations and Addenda

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation

A. Interpretations or clarifications considered necessary in response to such questions will be posted as addenda or in Questions and Answers in the County's Procurement Portal.

Bidders will be solely responsible to check for all addenda or questions and answers, if any, from the Procurement Portal prior to submitting their response.

B. Questions received after Tuesday, April 14, 2026 will not be answered unless the County determines, in its sole discretion, it is in the public’s best interest to do so.

C. Formal addenda and answers to questions posted in the Question and Answer section are made part of this solicitation and will be binding. Oral and other interpretations or clarifications will be without legal effect.

D. Written addenda may also be issued to modify the bid documents at the discretion of the County.

E. Receipt of addenda must be acknowledged on the County's Procurement Portal.

F. All questions pertaining to this bid shall be addressed only through the County's Procurement Portal. Do not contact any other Washington County staff, employee or official regarding this bid. Communication between bidder and any County staff is prohibited from the time the bid is advertised until the award of a contract to the bidder selected by the County.

G. After opening proposals, the County may issue or electronically post an addendum to the request for proposals that modifies the criteria, rating process and procedure for any tier of competition before the start of the tier to which the addendum applies.

H. The County shall send an addendum that is issued by a method other than electronic posting to all proposers who are eligible to compete under the addendum. The County shall issue or post the addendum at least five days before the start of the subject tier of competition or as the County otherwise determines is adequate to allow eligible proposers to prepare for the competition in accordance with County rules.

9. 6.9. Guidelines for Proposal Submittal and Receipt

To be considered for this contract, each proposer must enter its complete proposal per the Vendor Submission Section to the County's Procurement Portal.

Proposals must be uploaded by 2:00 pm Thursday, April 16, 2026. The system will not allow late uploads. Allow plenty of time to ensure your upload is successful. Slow or malfunctioning internet shall not be an acceptable reason for late submissions. After uploading documents responders are encouraged to open and review uploaded documents to verify that they can be opened and are the correct documents before submitting. If the County cannot open any of the documents submitted the entire proposal will be disqualified.

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

Proposers are required to submit any proposal forms furnished in this RFP document. Please retain a copy for your records.

Each submittal shall contain the following:

• Any proposal response forms listed in the Attachment Section.

• Responses, Certifications, or Agreements required in this solicitation.

• Proposers shall provide a copy of any contracts, licensing agreements, or other documents that the County will be asked to sign if they are the chosen contractor. These do not count against the page limit.

• Failure to submit any of the required items may be grounds for rejection of the proposal.

https://secure.procurenow.com/portal/washington-county-or/projects/237036/document?section=2256447

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

7. 7. Terms and Conditions

1. 7.1. Laws and Regulations

A. The proposer is assumed to be familiar with all Federal, State, County or City laws or regulations, which in any manner affect those engaged or employed in the work or the materials or equipment used or which in any way affect the conduct of the work, and no pleas of misunderstanding will be considered on account of ignorance thereof. If the proposer shall discover any provision in these specifications or project information, plans or contract documents which is contrary to or inconsistent with any law or regulations, they shall report it to County in writing.

B. All work performed by the contractor shall be in compliance with all Federal, State, County and local laws, regulations and ordinances. Unless otherwise specified, the contractor shall be responsible for obtaining applicable permits and licenses.

2. 7.2. Recycled Materials and Sustainable Products and Processes

A. Contractor is encouraged to use recycled and recyclable products to the maximum extent economically feasible during the performance of the Contract.

B. Washington County prefers materials or supplies manufactured from recycled materials if the recycled product is available, and it meets the requirements set forth in the Specifications.

C. Washington County supports and encourages the use of sustainable products by the Contractor. To contribute to a clean environment for present and future generations, Contractor shall utilize sustainable products to the maximum extent feasible during the performance of this Contract.

3. 7.3. Proprietary Information, Ownership and Use of Documents

A. All documents submitted to the County shall become public records, subject to disclosure, unless otherwise protected pursuant to the Oregon Public Records Law.

B. The County is subject to the Oregon Public Records Law (ORS 192.410 to 192.505), which requires the County to disclose all records generated or received in the transaction of County business, except as expressly exempted in ORS 192.501, 192.502, or other applicable law. Examples of exemptions that could be relevant include trade secrets (ORS

192.501 (2)) and computer programs (ORS 192.501(15)). The County will not disclose records submitted by a Proposer that are exempt from disclosure under the Public Records Law, subject to the following procedures and limitations:

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

C. The entire RFP cannot be marked confidential, nor, shall any pricing be marked confidential.

D. All pages containing the records exempt from disclosure shall be marked “confidential” and segregated in the following manner:

1. It shall be clearly marked in bold and on each page of the confidential document.

2. It shall be kept separate from the other RFP documents in a separate file upload.

3. Where this specification conflicts with other formatting and response instruction specifications, this specification shall prevail.

E. Where such conflict occurs, the Proposer is instructed to respond with the following:

“Refer to confidential information enclosed.” This statement shall be inserted in the place where the requested information was to have been placed.

F. Proposers who desire that additional information be treated as confidential must mark those pages as “confidential”, cite a specific statutory basis for the exemption, and the reasons why the public interest would be served by the confidentiality. Should a proposal be submitted as described in this section no portion of it can be held as confidential unless that portion is segregated as described above.

G. Notwithstanding the above procedures, the County reserves the right to disclose information that the County determines, in its sole discretion, is not exempt from disclosure or that the County is directed to disclose by the County’s Attorney, the District Attorney or a court of competent jurisdiction. Prior to disclosing such information, the County will notify the Proposer. If the Proposer disagrees with the County’s decision, the County may, but is not required to enter into an agreement not to disclose the information so long as the Proposer bears the entire cost, including reasonable attorney’s fees, of any legal action, including any appeals, necessary to defend or support a no-disclosure decision.

4. 7.4. Rights of the County

The County expressly reserves the following rights:

A. To waive irregularities in the proposals submitted.

B. To cancel the procurement or reject any proposals or portions thereof in accordance with ORS 279B.100.

C. To base awards with due regard to quality of services, experience, compliance with specifications, proposal response, and other such factors as necessary in the circumstances.

D. To make the award to any proposer whose proposal, in the opinion of management and the Board, is in the best interest of the County.

E. To negotiate contract terms and conditions.

Washington County Multi-Jurisdictional Natural Hazard Mitigation Plan

5. 7.5. Qualifications, References and Responsible Proposer

A. Qualifications of proposers will be evaluated when determining the award. Proposers may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature.

B. The County reserves the right to investigate references and to consider the past performance of any proposer with respect to its performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the proposer.

C. Before awarding a contract, the County shall determine that the apparent successful proposer has met the requirements of responsibility outlined in ORS 279B.110.

6. 7.6. Social and Lawful Fairness in Access and Treatment

A. In order to promote economic growth, the County seeks to maximize the participation of consultants, partners, contractors, and suppliers with varied experience and backgrounds throughout the duration of the project.

B. Working in a way that promotes the empowerment of individuals, organizations, and communities most affected by unlawful fairness in access and treatment is a practical method of achieving County goals. The County wants to integrate empowering and lawfully fair strategies that allow for authentic voice to be heard and ultimately represented in decisions from this delivery of service.

C. The County values the community as a whole and calls out those providing and receiving services should have a positive economic impact from the delivery of services that is long term and positively changes our hierarchical systems to incorporate those who are most affected by inequities.

D. It is the County’s desire…