Warewashing and Laundry Products & Services

The State of North Dakota is soliciting proposals for a comprehensive warewashing and laundry products and services contract targeting multiple correctional facilities, including the ND State Penitentiary, Missouri River Correctional Center, ND Youth Correctional Center, and James River Correctional Center. The Request for Proposal (RFP) seeks qualified contractors to provide full-service chemical cleaning products and dispensing equipment for laundry and warewashing operations across state agencies. Contractors must demonstrate at least five years of experience in providing commercial laundry and warewashing chemical products to correctional or institutional facilities. Evaluation criteria will focus on the lowest total cost per 100 pounds of dry weight laundry and per gallon of warewashing solution, with additional considerations for product quality, equipment specifications, and service capabilities. Key procurement dates include a mandatory site inspection on September 3, 2025, a proposal submission deadline of September 10, 2025, and an anticipated contract award by October 1, 2025. The initial contract term is two years, with options for two 24-month renewals and a potential 12-month extension, scheduled to commence on November 1, 2025.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract covers North Dakota state agencies, boards, bureaus, commissions, institutions under the State Board of Higher Education, political subdivisions, and other government and educational entities through a participating addendum. While no specific incumbent vendor is mentioned, the RFP requires detailed documentation of service technician qualifications and comprehensive safety and security protocols for correctional facility access. The pricing structure is complex, involving submissions for solid and liquid machine products, manual cleaning products, and catalog discounts, with vendors required to specify product usage in ounces per gallon and provide precise pricing information. Though no explicit budget range is provided, the contract involves processing approximately 130,000 annual dishwasher loads and covers multiple correctional facilities, suggesting a potentially significant contract value. Contractors must be prepared to provide trained personnel, maintain detailed service records, and potentially integrate with existing institutional equipment and processes.