Warehouse Office and Art Supplies

The Granite School District Purchasing Department is soliciting competitive bids through an Invitation for Bids (IFB) for warehouse office and art supplies to be delivered to the district's central warehouse located at 340 West 3050 South, Salt Lake City, Utah 84115. This procurement encompasses over 70 line items of school and educational materials, including journals, file cards, envelopes, writing instruments, art supplies (watercolors, crayons, colored pencils, pastels, and markers), adhesives, paper products, fasteners, and classroom tools such as rulers, staplers, compasses, and protractors, with quantities ranging from 6 to 1,500 units. All supplies must be drop-shipped in full cases to the single warehouse location featuring a loading dock, with bidders required to complete the LINE ITEMS BID FORM labeled "February Warehouse" with per-unit-of-measure pricing entered in yellow-highlighted columns. The district reserves the right to award contracts to multiple vendors by line item and to exercise an option to order additional units within the next 12 months at quoted prices, provided suppliers agree to hold pricing; alternates equivalent in quality, design, and functionality are permitted only for items highlighted in blue and must be accompanied by complete manufacturer specifications, descriptive literature, warranty information, and physical samples submitted at no expense to the district prior to the Questions and Answers closing date. All bids must include freight costs with F.O.B. Destination terms, with bid and line-item totals limited to two decimal places, and all bids are binding for 60 days from the due date. The due date for bid submission is February 24, 2026, with questions to be submitted through the Utah Public Procurement Place prior to the Q&A closing date, and evaluation criteria include product quality, conformity to specifications, delivery time, discount terms, and lowest responsible bidder pricing.

The solicitation contains no specific set-aside designations for disadvantaged enterprises or restrictions on organizational types; however, any vendor or person with an outstanding tax lien in Utah is prohibited from submitting a bid or offer. All bidders not previously paid by the district must submit a completed Federal W-9 Form with their bid. The district reserves the right to award to the lowest responsible bidder meeting specifications and may award by lowest cost total per brand when items are drop-shipped directly from manufacturers; no incumbent vendors or current contractors are identified in the procurement documents. Vendors must identify manufacturer order minimums and quote numbers in appropriate comment fields, and the district reserves the right to inspect bidder premises and business records. The district encourages offerings of Energy Star certified products and those made with recycled materials where appropriate. No specific budget range or award value is stated in the available documentation; however, the comprehensive nature of the procurement across 70+ line items with varying quantities suggests a significant purchase order value, with the exact amount contingent upon the number of awards and selected vendors' pricing submissions.