Walk-In Freezer

Portland Public Schools, a Michigan school district located in Huron County, issued an Invitation to Bid for the delivery and installation of a walk-in freezer at Portland High School. The procurement encompasses the supply and installation of a custom Kolpak walk-in freezer (8'-2.25" height with 6" foamed urethane ceiling panels and 4" wall panels), a Kolpak PC249LOP-3 remote condensing unit, four Kason 1810LX400 LED light fixtures, two Kolpak EL 16-46-2EC-PR evaporators with electric defrost, and comprehensive installation services including permitting, delivery, assembly, piping, and system startup. The installation scope explicitly excludes structural modifications, slab preparation, electrical work, and coring or fire stopping. Key technical specifications were clarified in an addendum issued March 22, 2018, which specified that the concrete floor will be prepared with R-20 high-density insulated sheathing and a 6-mil polyethylene vapor barrier prior to freezer installation, with freezer wall panels installed directly onto the concrete slab and the condenser unit specified for rooftop installation. Qualified bidders must be equal opportunity employers doing business in Michigan with a fully staffed Michigan office, provide at least five references for similar completed work, and ensure all employees entering Portland Public Schools facilities have passed background checks conducted by a nationally recognized service. All proposals must be accompanied by a completed Iran Economic Sanctions Act Vendor Certification Statement and Familial Relationship Disclosure Form, with proposals lacking these signed documents rejected outright. The original proposal deadline of March 21, 2018, was extended to March 29, 2018, at 3:00 PM EST to allow for inclusion of the addendum, with project execution scheduled between June 9, 2018, and August 15, 2018. The district reserves the right to reject any or all bids and award the contract based on factors including uniformity, delivery time, quality, and service rather than lowest price alone.

The bid documents do not identify any set-aside designations for disadvantaged enterprises, women-owned businesses, or other protected classifications. No incumbent vendors or current contractors are referenced in the procurement materials. The documents contain no pricing information, funding source details, or estimated award values. Bidders should direct questions to Chris LaHaie, Finance Director, at 517-647-4161 or clahaie@portlandk12.org, and no formal bidders' conference or mandatory site visit requirements are specified. The architectural plans and technical specifications provide the framework for evaluation, with conformance to the detailed equipment specifications and installation requirements serving as critical evaluation criteria.