PORTLAND PUBLIC SCHOOLS

Central Administration Office 1100 Ionia Road Portland, MI 48875 Phone: (517) 647-4161 Fax: (517) 647-2975 www.portlandk12.org

William Heath Gerrit Bond Christopher LaHaie Paul Dinka Cyndi Geiger

Invitation to Bid – Walk-In Freezer

The Portland Public School District will receive proposals for the delivery and installation of a walk-in freezer at Portland High School. The project must be started and completed between June 9, 2018 and August 15, 2018.

To be considered, your proposal marked “Portland Public Schools Walk-In Freezer” must be delivered no later than Wednesday, March 21, 2018 to our district central office as follows:

Portland Public Schools Attn: William Heath, Superintendent 1100 Ionia Road Portland, MI 48875

The school district reserves the right to reject any and/or all bids, in whole or in part, and to waive any informality therein. If in the district’s opinion, it is in their best interest, the contract may be awarded to a responsive and responsible qualified bidder other than the lowest bidder, for reasons of establishing uniformity, delivery time, quality, service, etc.

Any bid shall be accompanied by an Iran Economic Sanctions Act Vendor Certification Statement and Familial Relationship Disclosure Form. The district shall not accept a bid proposal that does not include these signed forms.

Questions may be directed to Chris LaHaie, Finance Director, at 517-647-4161 or email at clahaie@portlandk12.org.

Bidder Qualifications and Contractor Requirements:

1. Successful bidder must be an equal opportunity employer doing business in the State of Michigan.

2. Company must maintain a fully staffed office within the State of Michigan.

3. Company must provide at least five (5) references where similar work has been completed.

4. All company employees entering Portland Public Schools must have passed a background check, including criminal history and driving record, by a nationally recognized service. Background check verification must be provided upon request of a school or the district office.

General Specifications:

Item 1 – Kolpak Model Custom

New custom walk-in freezer OA dimensions per plan and OA height 8’-2.25”, outdoor box with 6” foamed in place urethane ceiling panels & sloped (1/4” per ft.) membrane roof cap flashed to building wall, 4” foamed in place urethane wall panels with 4” metal screeds, embossed aluminum finish on exterior walls, embossed galvalume finish on interior walls & ceiling. Include (1) 34” x 78” door with 36” H diamond aluminum treadplate on exterior/interior and pressure relief port, A/V alarm & lighted switch mounted in exterior of door frame, LED fixture with lamp & globe mounted on interior of door frame. Walk-in box to be anchored to poured slab and flashed to buck opening in building wall. Alternate manufacturers will NOT be considered – please bid as specified.

Item 2 – Kolpak Model PC249LOP-3

Preassembled, remote, pre-charged, air-cooled, low temp, hermetic, outdoor condensing unit, 208-230/60/3, 12.6 amps 2-1/2 hp, suction filter & suction accumulator. Includes 1 year parts & labor warranty. See shop drawing for details. Alternates will NOT be considered – please bid as specified.

Item 3 – Kason Model 1810LX400

Four (4) 48” LED light fixture with factory installed LED strips for new freezer to be provided to E.C. for installation. Please note that fluorescent fixtures will NOT be accepted.

Item 4 – Evaporators – Kolpak Model No. EL 16-46-2EC-PR-4

Two (2) Low temp, electric defrost, evaporator coil, 208-230/60/1. Includes 1 year parts and labor warranty.

Item 5 – Installation

This item includes permit for the refrigeration system, delivery of walk-in to site, assembly of box, setting condensing unit, hanging coils, piping refrigeration system and condensate drain line, start & adjust system upon completion of all electrical (by others). It also includes installation of freezer membrane roof and flashing to the building, flashing buck opening with stainless steel, installing lay-in floor in existing walk-in cooler, setting all remote condensing units, Please note that refrigeration install is based on a line run not to exceed 50 feet from condenser to coils. This item does NOT include any structural modifications to existing building, preparation or sealing of poured slab, electrical rough-ins/control wiring/final connections, coring or fire stopping of any required penetrations through existing walls. This also includes oversight and coordination with completion of concrete slab, which will include moisture barrier and footings, providing thermal barriers at freezer walls, providing a buck opening in wall including lentil.

See attachments for additional drawings and information.

Attachment

1100 IONIA ROAD

PORTLAND, MI 48875

PUBLIC ACT 517 OF 2012

VENDOR CERTIFICATION STATEMENT

Pursuant to Michigan Law, the Iran Economic Sanctions Act, 2012 PA 517, MCL 129.311 et seq., before accepting any bid or proposal, or entering into any contract for goods and services with a prospective vendor, the vendor must certify that it is not an “IRAN LINKED BUSINESS”, as defined by law.

Any bids that do not include this signed Vendor Certification Statement shall not be accepted.

Owner Name and Address:

Portland Public Schools 1100 Ionia Road Portland, MI 48875

Contractor/Vendor/Respondent Information:

Name: ____________________________________________________________________

Address: __________________________________________________________________

Contact Number: ( ) _____________________________________________________

The undersigned, with: 1) full knowledge of all of Vendor’s business activities, 2) full knowledge of the requirements and possible penalties under the law MCL 129.311 et seq., 3) the full and complete authority to make this certification on behalf of the Vendor by his/her signature below, certifies that: the Vendor is NOT an “IRAN LINKED BUSINESS” as required by MCL 129.311 et seq., and as such that Vendor is legally eligible to submit a bid and be considered for a contract to supply goods and/or services to the Portland Public School District, 4) full knowledge that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Person Authorized to Bind the Contractor/Vendor/Respondent:

Attachment

FAMILIAL RELATIONSHIP DISLOSURE FORM

AFFIDAVIT OF CONTRACTOR/VENDOR

The undersigned, the owner or authorized officer of ________________________ ________________________________(contractor/vendor), pursuant to the Familial Disclosure requirement of the Portland Public School District in compliance with MCL 380.1267, hereby represents and warrants, except as provided below, that no familial relationships exist between the owner(s) or any employee of ________ ______________________________ and any member of the Board of Trustees, Chief Executive Officer, Executive Officers, or any other employee of the Portland Public School District (listed on the District website at www.portlandk12.org).

List and describe any Familial Relationships:

Person Authorized to Bind the Contractor/Vendor/Respondent:

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