Walk-In Cooler/Freezer Replacement
Closed State & local contract opportunity
- Solicitation number
- 25-JG-032
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- UNSPSC code
- Point of contact
-
- Lindsey Bennett bennettlind@pcsb.org
Updated .
About this opportunity
Pinellas County School Board is seeking bids for ITB #25-JG-032, a procurement to replace walk-in cooler/freezer units at three schools: Palm Harbor Middle School, Frontier Elementary, and Gibbs High School. The project requires a supplier to provide and install three new walk-in cooler/freezer combination units with specific dimensional requirements, including a mandatory 2-inch air gap between unit and building walls. Bidders must demonstrate capability to complete full demolition, removal, and disposal of existing equipment, along with new unit installation, refrigeration equipment startup, and electrical work using a licensed electrician. The bid requires mandatory site visits to all three locations, with electronic bid submissions due by 3:00 pm on February 24, 2025. Contractors must provide comprehensive documentation including EPA-approved licenses, electrician licenses, manufacturer representation letters, and warranties. The project has a 90-calendar day completion timeline from the Notice to Proceed, with liquidated damages of $500 per calendar day assessed for delays.
The procurement is structured as an "All or None" award, meaning the entire contract will be awarded to the lowest responsive and responsible bidder meeting specifications. While no specific set-aside designations for disadvantaged enterprises are mentioned, bidders must comply with E-Verify requirements. The estimated contract value is approximately $689,355, though actual purchases may vary. The school district reserves the right to delete one or more schools from the bid proposal. Installation is scheduled between June 2 and July 26, 2025, with vendors required to verify manufacturer delivery schedules by May 2, 2025, and ensure all units are fully operational by July 26, 2025. If installation deadlines are not met, vendors will be responsible for leasing ground-level walk-in units from Polar Leasing until full installation is complete. The project is funded through the Pinellas County School Board and is specifically aimed at preparing food service facilities for the 2025-26 school year.
Opportunity text
The purpose and intent of this invitation to bid is to select a supplier to provide and install three (3) new Walk-In Cooler/Freezer units per bid specifications. All indoor walk-ins shall have a minimum of 2" of air gap between wall of building and wall of cooler/freezer unless otherwise directed to alternate dimension. The box size listed below is an estimated size for pricing and will be within the limits but could vary plus or minus a foot in any measurement per factory. The awarded bidder will need to produce and provide accurate drawings for each box that allows max refrigeration SQF for location SQF and proper measurements for door and floors to align with building structure. When successful bidder has final drawing, they will sign off on them and then send to PCSB to verify and sign off on. Supplier is responsible to coordinate with the factory to have the units delivered to the contractor/installer who will be responsible for delivering the units to the schools listed in the table below and installing them. The contractor/installer shall be required to furnish all materials, labor, tools, equipment and supervision required for the complete demolition, removal and disposal of the existing equipment as detailed in the specifications and installing the new units. Installation and startup of the refrigeration equipment per Pinellas County specs (equipment supplied by owner condenser, stand & evaporator) will also be the responsibility of the awarded bidder. LED light fixtures shall be included in the cost and installation is the responsibility of the awarded bidder. It is the responsibility of the awarded bidder to use a licensed electrician where necessary.
Files
| File | Type | Posted |
|---|---|---|
| Scheduling_and_Conditions_for_Delivery_of_Product.docx | DOCX document | |
| Bid_Protest_Procedure.pdf | ||
| Walk-In_Cooler_Freezer_Replacement.pdf |
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