Walk-In_Cooler_Freezer_Replacement.pdf

INVITATION TO BID

#25-JG-032

FOR

WALK-IN COOLER/FREEZER

REPLACEMENT

Bid 25-JG-032 Posted

Tuesday, January 28, 2025

Bids Due

Before 3:00 pm on February 24, 2025

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. BID SPECIFICATIONS

SECTION 4. BID PROPOSAL

Attachments:

A - Scheduling_and_Conditions_for_Delivery_of_Product

B - Bid_Protest_Procedure

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 25-JG-032

SCOPE OF WORK

SCOPE

The purpose and intent of this invitation to bid is to select a supplier to provide and install three (3) new

Walk-In Cooler/Freezer units per bid specifications. All indoor walk-ins shall have a minimum of 2” of air gap between wall of building and wall of cooler/freezer unless otherwise directed to alternate dimension. The box size listed below is an estimated size for pricing and will be within the limits but could vary plus or minus a foot in any measurement per factory. The awarded bidder will need to produce and provide accurate drawings for each box that allows max refrigeration SQF for location SQF and proper measurements for door and floors to align with building structure. When successful bidder has final drawing, they will sign off on them and then send to PCSB to verify and sign off on. Supplier is responsible to coordinate with the factory to have the units delivered to the contractor/installer who will be responsible for delivering the units to the schools listed in the table below and installing them. The contractor/installer shall be required to furnish all materials, labor, tools, equipment and supervision required for the complete demolition, removal and disposal of the existing equipment as detailed in the specifications and installing the new units. Installation and startup of the refrigeration equipment per Pinellas County specs (equipment supplied by owner condenser, stand & evaporator) will also be the responsibility of the awarded bidder. LED light fixtures shall be included in the cost and installation is the responsibility of the awarded bidder. It is the responsibility of the awarded bidder to use a licensed electrician where necessary.

SCHOOLS SCOPE

Palm Harbor Middle School

1800 Tampa Rd

Palm Harbor, FL 34683

(1) Inside Cooler/Freezer Combo, Size: 22’ 1” x 11’11” x 9'

(outside dimensions) (New Walk-In 28’ x 10’11”)

Frontier Elementary

6995 Hopedale Ln.

Clearwater, FL 33764

(1) Inside Cooler/Freezer Combo, Size: 25’ x 10’11” x 9' (outside dimensions)

Gibbs High School

850 34th St. S

St. Peterburg, FL 33711

(1) Inside Cooler/Freezer Combo, Size: 38’2” x 16’2” x 9' (outside dimensions) Swap out equipment in second walk-in cooler.

The State Requirements for Educational Facilities (SREF) are part of the Florida Building Code. SREF requirements shall apply to construction, renovation, and remodeling of public educational facilities owned by Pinellas County School Board.

DELIVERY INFORMATION

F.O.B Destination Point:

Three (3) Locations Countywide

Please refer to the Scheduling and Conditions for delivery of product posted as a separate attachment.

PURCHASING CONTACT

Any questions regarding the bid should be posted in the Questions & Answers section in OpenGov.

The procurement contact for this bid is Jena Grage and can be reached at gragej@pcsb.org, https://www.fldoe.org/finance/edual-facilities/sref/

Bid# 25-JG-032

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 3/20/12, 7/24/12 can be found at the following link:

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Condit ions%2011%2015%2024.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

RENEWAL OPTION

There is no renewal option for this contract.

CONTRACT PERIOD

The contract period shall commence for ninety (90) calendar days from the Notice to Proceed. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

LIQUIDATED DAMAGES

The parties agree that it is impossible to determine actual damages resulting from failure to finish the work on time and therefore the Contractor agrees to pay the Owner, as liquidated damages, and not as a penalty, a rate of $500 dollars per day for and every calendar day elapsing between the time set forth in this section as modified by change order, construction change directive, or Contractor’s Agreement, and the actual date of substantial completion. All “punch list” items shall be completed to owner’s satisfaction within 14 working days after which the liquidated damages shall be reinstated until final completion.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

$689,355, excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

AWARD

This is an “All or None” bid. The entire contract will be awarded to the lowest responsive and responsible bidder meeting specifications. The district reserves the right to delete one or more schools from the Bid

Proposal Form and award the remaining school(s) at the district’s discretion. For additional information, please refer to the SCHEDULING & CONDITIONS FOR DELIVERY OF PRODUCT which has been posted as a separate attachment.

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf

Bid# 25-JG-032

SERVICE REQUIREMENTS

1. Bids will be considered only from contractors, manufacturers, authorized distributors or dealers who are normally engaged in the manufacture, sale or distribution of the materials or services requested herein. The bidder must have adequate organization, facilities, equipment and personnel to ensure prompt and efficient service to the School Board of Pinellas County, Florida.

2. Replacement parts shall be made available in sufficient supply to keep equipment purchased from this bid in operational condition for a minimum of five (5) years after equipment delivery and acceptance. After expiration of any warranties and during this five (5) year period, all required parts shall be shipped within sixty (60) days after receipt of the District’s purchase order.

3. If requested by the District, the Bidders must be prepared to provide a free demonstration of the equipment sold under this bid to acquaint the District staff with its operation.

4. The successful bidder shall include the cost to disassemble, remove, disposal after disassemble of old box, installation of new walk-ins, pump down, recovery & disposal of old FREON and the removal of old equipment and disposal unless directed differently by PCSB (If equipment is going to be reused by PCSB it will be picked up) and install new refrigeration equipment (supplied by owner with condenser stands) per Pinellas County walk in insulation specs. Refrigerant will be R404A unless authorized to use a different type of refrigerant. Vendor will also be required to core drill any wall penetration in building and walk-in box in order to install new refrigerant lines. All boxes will require new type K copper with minimum solder joints and covered with minimum 1” wall Armor Cell glued at each joint. Cannot split Armor Cell to slide over refrigerant lines after they have been installed. Armor Cell exposed to the outside elements shall be covered with aluminum embossed metal cladding. Refrigerant shall be R404A. Awarded contractor will provide a licensed electrician, to rewire the walk-ins according to specs. LED light fixtures will be included in the purchase of the walk-ins and shall be installed by a licensed electrician.

5. If the specification calls for assembly by the vendor, equipment shall be assembled either before or upon delivery. This is a request for delivery and installation for cooler/freezer units, all equipment shall be assembled, in place and ready for customer use. If the equipment is assembled prior to delivery, the vendor must package merchandise appropriately and take all necessary precautions to avoid damage in transit. The successful bidder shall make every attempt to inspect the merchandise upon delivery, if possible, and make note of any damage on the bill of lading. Damaged goods discovered after delivery personnel have left, shall be reported to the vendor within (10) calendar days of receipt for replacement or repair. When installation is complete, the vendor will be responsible to dispose of all packing materials and leave the site in a clean and orderly state. Vendor will also be responsible to have the Protect-All Flooring purchased and installed in walk-

in. Suggested vender with lowest pricing and installation is:

Bid# 25-JG-032

MPC

PO BOX 940964

Maitland Fl. 32794-0964

Tel: 407-970-4771/ Fax: 321-251-6734

SCHEDULING & CONDITIONS FOR DELIVERY OF PRODUCT

Please refer to the Scheduling & Conditions for Delivery of Product posted as a separate attachment for the exact dates for the removal of the existing walk-ins and the delivery and installation of the new walk-ins for the three (3) schools listed within this bid.

REQUIRED SUBCONTRACTOR SUBMITTAL

The successful bidder shall provide a list of all sub-contractors that will be providing services for this project with their bid proposal which shall include but not be limited to the installer and licensed electrician. All subcontractors shall have the required licensing within their respective trade and be pre-approved by PCSB, as well as meet all background screening requirements in accordance with Florida

Statute F.S.255.0515 and SREF 4.2 (d) (3).

See Proposed Subcontractor Form in Bid Proposal section of this Invitation to Bid.

BIDDER SUBMITTAL

Provide the following information and documentation with your bid or your bid could be declared non-responsive.

• Three (3) customer references for contracts of similar scope and size. Utilize the form found in the Bid Proposal section of this invitation to bid.

• Name, address, phone number and cell number of bidder’s contact person(s) for customer support as needed. Utilize the form found in the Bid Proposal section of this invitation to bid.

• Resumes of key personnel performing installations. Indicate lead technician on project. Utilize the form found in the Bid Proposal section of this invitation to bid.

• Contractor/installer must possess the required EPA approved license. Copy shall be provided.

• Documented evidence that the bidder's electrician has a valid and current license. The type does not matter.

• A letter from the manufacturer certifying that the bidder is a factory authorized dealer for sales, warranty and repair services for all equipment bid.

• A letter from the manufacturer certifying the installer is a factory recommended and trained installer for all equipment bid.

• Contractor/installer shall provide warranty documentation for workmanship and installation of equipment for a minimum of one (1) year.

• Manufacturer’s warranty data for equipment as well as warranties for fabricated equipment are requested yet will be required before completion of this project for payment to be processed to the contractor.

Bid# 25-JG-032

• Detailed drawings will be required of the successful bidder for all fabricated equipment provided on this bid but are not required along with your bid proposal. Basic drawings are required with bid submittal and detailed drawings will be required from the successful bidder after contract award.

DRAWINGS

Bidders are required to conduct a site visit prior to close of bid as PCSB is not providing drawings. Only basic drawings are required with bid submittal and detailed drawings will be completed after contract award. Please refer to the Paragraph titled: SITE VISIT for a list of PCSB representatives for scheduling a day and time to visit each of the three (3) schools listed in the bid document.

TRAINING REQUIREMENTS

The awarded bidder shall coordinate with the manufacturer to supply technical training to Pinellas County

School Board employees at no additional cost to the District either at factory or at one of the Pinellas

County School Board facilities at the request of the School District.

MANUFACTURER'S REPRESENTATION

A letter MUST be provided from the Florida local factory representative, not the factory, to the district certifying that the local manufacturer’s sales / service representative will be responsible for resolving any and all equipment related problems, service warranty calls, defective parts replacement covered under warranty, training as needed and any situation that might arise at the time the equipment is delivered or after installation. Manufacturer’s sales / service representative must respond to emergency service within a maximum of 4 hours of being contacted by a Food and Nutrition Representative. Calls initiated after 1:00 p.m. on any school day must be answered first thing in the morning on the next school day. An emergency will be classified as any condition that stops, slows, or hinders the day-to-day operation in our food service kitchens. This letter must be submitted with your bid.

LOCATION OF BUSINESS OFFICE

The successful bidder’s installer and licensed electrician must have a location within fifty (50) mile radius from Pinellas County School Board, Walter Pownall Service Center (WPSC) located at 11111 S. Belcher

Road, Largo, Florida 33773 for quick response time. Contractor / installer shall be accessible by a local or toll-free telephone number during regular business hours. Utilize the form found in the Bid Proposal section of this invitation to bid.

TECHNICAL SPECIFICATIONS

Bidders are required to submit with their bid submittal complete technical specifications for each item bid. These are required for evaluation purposes.

QUALITY

The item(s)/commodity(s) bid must be new, the latest model, first quality and carry the manufacturer’s standard warranty. During the warranty period, the successful bidder must repair and/or replace the unit without cost to the Board with the understanding that all replacements shall carry the same guarantee as the original equipment. The successful bidder shall make any such repairs and/or replacements immediately upon receiving notice from the Board.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice

Bid# 25-JG-032 records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level

2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

WARRANTY

All equipment purchased from this bid shall carry the manufacturers’ standard warranty, unless otherwise specified. In addition to the standard warranty for equipment, the bidder shall provide warranties that extend to “workmanship” of and for “fabricated systems/products”. Fabricated systems are identified as

“a product or mechanism produced and created by the bidder”. Bidder must supply warranty documentation with equipment.

SITE VISIT

Bidders shall visit each site in order to obtain accurate field measurements of the cooler/freezer units requested in this bid. Bidder must supply work schedule to PCSB to have boxes up and running within the scheduled work scope. Bidder is cautioned that the school may or may not be in session and disturbances will not be tolerated. Bidders will be required to report to the main office to sign in wearing a visitor’s tag at all times. Before visiting the schools, you must call ahead indicating the reason for your visit, in case a special event is scheduled and would preclude your visit at a specific time. Contact Daniel

Palermiti (727) 547-7176, palermitid@pcsb.org or Danielle Pastore at (727) 638-3324, pastored@pcsb.org to schedule a time to visit. Bidder’s will be expected to sign-in on the attendance rooster. If you are not the prime Bidder but are attending on behalf of someone else, please make note of this when signing the attendance roster where indicated. Please note that this is a mandatory site visit and only those who visited all three (3) sites will be eligible to submit a bid.

DAILY CLEAN-UP

The successful bidder will be required to ensure that the work site is free from debris on a daily basis. All debris will be disposed of at the end of the day and taken off site by the bidder/contractor at the bidder/contractor’s expense. Bidder/contractor shall provide a safe work environment for the workers and pedestrians that are authorized to be in the designated project area at all times.

http://fieldprintflorida.com/ mailto:palermitid@pcsb.org mailto:pastored@pcsb.org

Bid# 25-JG-032

REGULATORY REQUIREMENTS

Contractor/Installer will be required to comply with the following National Fire Protection Association

(NFPA Codes) NFPA 70 “National Electrical Code”

FINAL INSPECTION

Food and Nutrition Department representatives, PCSB maintenance representative and the successful bidder will schedule and meet for final inspection of this project. The bidder shall plan, well in advance, a pre-inspection for any adjustments that might be required by his employees. During the formal inspection, all items identified as unacceptable and requiring the bidder’s attention, will be identified as punch-list items and the bidder will have 72 hours to correct and complete repairs/adjustments. During the final inspection, the bidder will provide all warranty information not previously provided. Bidder will provide a list of local service agencies authorized to make repairs to the equipment furnished on this contract.

EQUIPMENT DEAD-ON ARRIVAL (DOA)

Any product shipped which arrives inoperable or ceases to operate within 7 business days of initial installation shall be considered DOA and shall be replaced or repaired by the successful bidder with a new product identical to that ordered.

MANUFACTURED EQUIPMENT

All items that are commercially manufactured and submitted for consideration shall be in accordance with manufacturer’s standard specifications regarding finishes, components and attachments.

START-UP SERVICES (PROJECT COMPLETION)

The bidder and the Food and Nutrition Department will coordinate a time and date for start-up services and inspection of the facility. Coordination shall cover such topics as: operation, care and maintenance from the factory service representatives. Advance notice for this start-up shall be coordinated with authorized District representative/s.

INVOICES & PAYMENT TERMS

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

Payment will be made after the item(s)/service(s) awarded have been:

• Received or completed in full or in substantial partial quantity

• Inspected and found to comply with all specifications and be free of damage or defect

• Equipment must be up and running for 30 days to verify quality of Walk-In box and installation

• Properly invoiced

Awarded bidder shall be responsible for making sure a copy of any equipment purchase, installation and warranty/repair invoice is emailed to café-invoices-fn@pcsb.org Attn: Danielle Pastore. Payment will be requested after review by Food & Nutrition or Maintenance personnel. within 14 days of work ticket being closed out.

INSURANCE

Insurance is required of all Suppliers who perform work on School Board premises. See Insurance

Specifications Instructions in Bid Proposal section of this Invitation to Bid.

mailto:caf%C3%A9-invoices-fn@pcsb.org

Bid# 25-JG-032

DISCOUNTS, REBATES AND CREDITS

All goods, services or monies received as the result of any equipment or USDA Foods rebate shall be credited to the School Food Authority’s nonprofit food service account.

CIVIL RIGHTS

The awarded vendor shall comply with Title VI of the Civil Rights Act of 1964, as amended; USDA regulations implementing Title IX of the Education Amendments; Section 504 of the Rehabilitation Act of 1973; Age Discrimination Act of l975; 7 C.F.R. Parts 15, 15a, and 15b; and FNS Instruction 113-1, Civil Rights Compliance and Enforcement—Nutrition Programs and Activities, and any additions or amendments.

BUSINESS HOURS & DAYS OF OPERATION

Regular School YearDays of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates will vary each year depending upon our negotiated personnel calendar and when the Holidays actually fall.

Spring Break, 2025: Schools: March 17 thru March 21, 2025

Administrative Offices: March 18 thru March 21, 2025

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

January 28, 2025

Deadline to Additional Information or

Clarifications:

February 12, 2025, 3:00pm

Bids Due: February 24, 2025, 3:00pm

Bid# 25-JG-032

Evaluate Bids and Make Selection of

Contractor(s):

February 24-28, 2025

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

March 3, 2025

Notice of Intent to Award Posted on District's

OpenGov Procurement Portal:

March 18, 2025

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

March 25, 2025

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 3:00 pm on Wednesday, February 12, 2025.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, and their total bid price submitted, shall be made public immediately following the bid due date and time, listed herein, per F.S. 255.0518. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published, or until 30 days after opening the bids, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

Bid# 25-JG-032

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and

District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

Bid# 25-JG-032

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the

Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the mailto:brownangel@pcsb.org

Bid# 25-JG-032 execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. REGULATION #6A1.012 (5)

In compliance with 2 CFR Part 200.318-.326 and applicable program regulations, additional parties will be considered only to the extent that their contracts avoid creating a material change in the value of this bid. Pinellas County School Board reserves the right to review all requests to contract with the awarded vendor. Prior approval to extend the awarded contract to additional parties is required by Pinellas County

School Board Administrator, Food and Nutrition Department. Additionally, (D.O.E. Regulation

#6A1.012 (5): - the consent and agreement of the successful bidder(s) is required to purchase under this bid by other governmental agencies within the state of Florida. Such purchases shall be governed by the same terms and conditions as stated herein.

Bid# 25-JG-032

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

Bid# 25-JG-032

BID SPECIFICATIONS

BID SPECIFICATIONS

WALK-IN COOLER/FREEZER SPECIFICATIONS

CUSTOM WALK – IN FOAMED IN PLACE URETHANE PANEL BOX WITH THE PANEL

PERIMITER BEING A HIGH DENSITY URETHANE OR BETTER (HARD NOSE);

FORMING A TONGUE AND GROOVE FOR AIR TIGHT FIT

GENERAL SPECIFICATIONS

The new WALK IN COOLER / FREEZER specified shall be prefabricated modular construction. It shall be designed and constructed to allow fast and easy field assembly, disassembly, relocation and enlargement by the addition of like modular panels. Walk-in shall be designed and constructed as shown on plan. Overall size of walk in shall be L X W X H to fit exact job site requirements. All indoor walk-ins shall have a minimum of 2” of air gap between wall of building and wall of cooler/freezer.

Outdoor walk-ins shall meet current Florida building code and Dade County wind loads with door being on any of the 4 vertical walls per project. With remote refrigeration systems when required.

Coolers to maintain +35F temperature in 100F degree with 80 percent humidity with heavy usage

Freezers to maintain -10F temperature in 100F degree with 80 percent humidity with heavy usage

PANEL CONSTRUCTION

Wall and ceiling panel widths shall be within 1” increments up to 46” wide. Corner panels shall be 90 degree angle, 12” x 12”. All panels shall be interchangeable with like panels for fast and easy assembly. Partition panel placement shall be within 1” increments to meet shelving space requirements.

All panels shall consist of metal pans formed to precise dimensions. Metal finish to be as specified. Insulation shall be “foamed-in-place” urethane to bond permanently to complete inner surfaces of both interior and exterior metal pans to form strong rigid unit. Panels shall not have internal wood or metal support, framing, straps, or other non-insulating members. Each panel shall be 100% urethane foamed insulation exclusive of metal pans. Perimeter structure shall be formed of High Density

Urethane OR BETTER, high density urethane insulation forming tongues and grooves to assure vapor and airtight joints and to prevent pre-installation damage and deterioration of exposed urethane surfaces.

WARRANTY

Panels shall be covered by a Ten-Year or Better Factory Warranty.

INSULATION

Insulation shall be 4” thick rigid, zero ozone depleting HFC 134a blown Class I urethane form classified according to UL 723 (ASTM-E-84) as tested by Underwriters Laboratories, Inc. The core material has a flame spread of 25 or less and a smoke density of 250.

The urethane foam shall be foamed-in-place to bond to inner surfaces of metal pans and meet or exceed an average thermal conductivity (K factor) of 0.13 BTU/hr./sq. ft. per degrees /Fahrenheit/inch, and an overall coefficient of heat transfer (U factor) of not more than 0.312. Must meet or exceed ASTM C 518-

Bid# 25-JG-032

2004, the R factor for coolers at temperatures of 55 F° is greater than 29.0 for 4” thick; for freezers at temperatures of 20 F° the R factor is greater than 32.0 for 4” thick.

The prefabricated urethane foamed panels shall be supplied with a Class I fire hazard classification according to UL 723 (ASTM-E-84) as tested by Underwriters Laboratories, Inc. Panels shall have a flame spread rating of 25 or less and bear a certifying Underwriters Laboratories, Inc. label.

This rating is not intended to reflect hazards presented by this or any other material under actual fire conditions.

METAL FINISHES

Metal finishes for all exterior surfaces shall be Stucco Embossed Aluminum except those exposed to interior of building will be Smooth Stainless-Steel Panel with 2 Stainless Steel horizontal bumper guards at 24” and 36” from finish floor grade, interior surfaces wall and ceilings shall be White

Smooth Aluminum.

PANEL LOCKING ASSEMBLIES

Assembly of walk-in shall be accomplished by use of a cam locking mechanism, consisting of cam-action hook arm assembly set in one panel and a self-aligning, self-centering, pin assembly set in the matching panel. All vertical joints must have a minimum of three self-aligning, self-centering cam mechanism on standard height panels (7-8 feet). Rotation of the cam-action hook arm shall pull and lock panels together to form airtight, vapor proof joints. No metal straps or connecting rods shall be used inside the panels. Rotation of the cam-locks shall be operated from inside the walk-in through access ports that are sealed with vinyl snap-in closures. No field cutting, and foaming will be allowed.

PANEL GASKETS

A National Sanitation Foundation listed double-bead vinyl gasket shall be applied to the tongue side of the panels, on both interior and exterior. Gaskets shall be impervious to stains, grease, oils, mildew, sunlight, etc.

ENTRANCE DOOR AND FRAME

Walk-in compartment shall be equipped with a 36” x 78” or other sizes per job hinged-type, flush-mounted entrance door mounted in a nominal 4’, 5’ or 6’ frame and located in exact location as shown on final drawing. Door placement shall be within 1” increments to meet shelving space and job site requirement. Door shall be manufactured to accommodate floor construction. Door and frame shall be listed by Underwriters Laboratories and bear the UL Seal of Approval and be equipped with the following:

Door shall be equipped with a one-piece perimeter PVC accordion type removable gasket with magnetic core at the top and along the side perimeter of the door. An adjustable wiper gasket shall be mounted along the bottom edge of the door.

Door hardware mounted on a continuous foamed in place steel back up for even distribution of weight to prevent buckling, sagging or warping under heavy use (no wood or vinyl).

Latch shall be Kason 1236C or equal lever locking handle with cylinder lock and inside safety lever release handle, so the door can be opened from the inside even if locked. A positive action hydraulic door closer shall be included to ensure gentle closing action of door to opening and to ensure positive closing of door. The latch shall be of high-pressure zinc die cast with highly polished chrome finish.

Bid# 25-JG-032

Three (3) adjustable hinges per door with top hinge spring loaded and shall be nine-inch modified strap, cam-lift, self-closing design with door lift off capability of high-pressure zinc die cast with highly polished chrome finish.

Door frame shall consist of heavy reinforced steel “U” channel frame to encompass entire perimeter of opening, foamed-in-place to give extra support and rigidity to frame and to prevent racking, distortion, warping and twisting. A backup must be welded for added strength. No wood or vinyl to be used in the door frame construction.

An armored anti-sweat heater cable shall be run in a breaker strip located behind a removable heavy gauge stainless steel trim for easy access to heater cable. Heater cable shall be run under threshold consisting of heavy reinforcement “U” channel breaker strip and heavy gauge stainless steel threshold.

Threshold to extend minimum 1 inch onto building finished floor. Single heater strip on cooler door entrance frame and a double heater on the freezer entrance door frame with one wired in and the second to be used as back up (spare) and both cooler and heater will connect to separate door heater thermostat.

Door section shall be provided with an operating toggle switch and pilot light mounted on the exterior side of the door frame. An LED vapor proof light and face mounted inlet box shall be mounted on the interior side of the door frame for 115 volt, 60 cycle, 1 phase A.C. service. All wiring shall be concealed with rigid conduit. A 2-1/2” diameter chrome face, flush mount, dual reading, adjustable dial thermometer shall be provided on exterior of door section to provide temperature reading of -40 degrees

C to +150 degrees C.

VINYL STRIP CURTAINS

To minimize infiltration of air when doors are open vinyl curtains shall be provided on exterior doors

(required to meet 2009 Energy Code).

PEEP WINDOW

For visual observation into walk-in cooler and freezer a 14” x 14” view window installed in the walk-in door. Window shall be tempered safety glass to prevent frost formation and fog and shall be doubled pane with heated frame for cooler and three panes with heated glass and frame for the freezer.

TREADPLATE KICKPLATES

Door shall have 1/8” aluminum diamond treadplate kickplates 48” high on the interior and exterior. Diamond treadplate kickplates shall be mounted with adhesive and sealed with silicone. No external fasteners such as screws or pop rivets shall be applied as fastening for the diamond treadplate kickplates.

LED LIGHT FIXTURES

Commercial rated 120 Volt LED light fixture with the latest LED components and optics, in 4’ length, 4000 – 5000K color temperature, vapor resistant, operating temperature -58F to 122F degree. Electra

LED EFDX Series.

HEATED PRESSURE RELIEF VENT

Cooler and Freezer shall be equipped with a two-way heated pressure relief vent to equalize pressure between the interior and exterior caused by defrost cycles and opening of door. Electrical service to be

115v/60/1 phase.

FLOOR CONSTRUCTION

Bid# 25-JG-032

Walk-in shall be fabricated similar to other panels and be designed to withstand uniformity distributed stationary loads of 600 lbs. per square foot. Interior surface of floor panels to be ¾” foamed-n-place plywood. Floor to have galvanized metal sheeting over plywood.

Additional interior of floor provided with high density urethane support structures foamed-in-place on interior and firmly attached to the metal subfloor to receive ¼” commercial grade seamless rubber matting made from recycled material and meets NSF requirements and to attach firmly to galvanized panel flooring directly. Installation of matting provided and warranted by others.

INTERIOR RAMP

The walk-in shall be equipped with an interior built-in foamed-in-place ramp at entrance door. The interior ramp shall be NSF approved, have a non-skid surface and be equipped with a threshold and heater wire on freezer application. Interior ramp when required in drawings shall be width of door opening x

36” depth.

DRAIN LINES

All evaporator coils shall be provided with proper size drain lines, supplied and field installed by contractor. Drains shall be copper and trapped outside of walk-in. Drain shall be independent of each other and freezer drain wrapped with heater and insulated with minimum 1” insulation and plugs into a

120-volt electrical outlet mounted on walk-in wall behind evaporator to prevent freezing. All plumbing is to be in accordance with applicable codes.

ELECTRICAL

All conduit above the ceiling of the walk in will be EMT metal tubing, all conduit inside the walk in will be electrical PVC or Flex conduit, no metal conduit will be allowed inside the walk-ins with no penetration through ceiling or floor. No penetration through ceiling panels unless approved by designated

District staff. Signing of drawing without this noted and initial will relieve any extra cost for install from

PCSB for the corrective step. All electrical work is to be furnished by a licensed electrician and subject to inspection.

REFRIGERATION EQUIPMENT

Refrigeration units to be sized to specs when acquiring in purchase.

Coolers to maintain +35F temperature in 100F degree with 80 percent humidity with heavy usage

Freezers to maintain -10F temperature in 100F degree with 80 percent humidity with heavy usage

Basic refrigeration components shall consist of a condensing unit of the Semi Hermetic. Condensing units shall be factory assembled with a mechanical defrost timer and separate contactor for heat load and

UL approved. The condenser shall be air-cooled.