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This is a Request for Quotation (RFQ) document issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, for the Mountain View Correctional Facility in Charleston, Maine. The procurement seeks quotations for two walk-in cooler and walk-in freezer units with full turnkey installation services. Each unit must meet specific technical requirements, including dimensions of approximately 16 feet long by 12 feet wide by 8 feet 7 inches high, a usable capacity of approximately 1,370 cubic feet, and NSF-rated flooring. The solicitation requires bidders to submit detailed technical specifications, manufacturer documentation, comprehensive cost responses, estimated project timelines, and warranty information on company letterhead. The deadline for submission is Thursday, August 28, 2025, at 4:00 p.m. local time. An optional pre-bidders' conference is scheduled for Thursday, August 21, 2025, at 10:00 a.m., which represents the only opportunity for vendors to view the facility site. Installation services must include delivery, offloading, assembly, hookup, and startup, with installation crews subject to background checks and Department of Corrections security protocols.

The State will evaluate bids on a best value basis, considering conformity with specifications, delivery timeline, and overall lowest total cost, with payment terms of net 30 using check, electronic funds transfer, or procurement card. The procurement contains no stated set-aside designations or restrictions on responding organizations, and the State anticipates making a single award while reserving the right to negotiate the purchase of additional units at the bid price for six months following the initial award. No specific budget range is provided in the solicitation, though the comprehensive nature of the project suggests a significant investment in correctional facility refrigeration infrastructure. The procurement is open to all qualified vendors capable of meeting the technical specifications and installation requirements.