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This file is an instructional image related to the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services' Request for Quotation (RFQ #03A 250811-0036) for walk-in cooler and freezer equipment and installation services at the Mountain View Correctional Facility in Charleston, Maine. The procurement seeks quotations for two units with specifications including dimensions of approximately 16 feet long by 12 feet wide by 8 feet 7 inches high, a usable capacity of approximately 1,370 cubic feet, and NSF-rated flooring. Bidders must provide turnkey installation services encompassing delivery, offloading, assembly, hookup, and startup. An optional pre-bidders' conference is scheduled for Thursday, August 21, 2025, at 10:00 a.m., which will be the only opportunity for vendors to view the facility site. Quotations must be submitted by Thursday, August 28, 2025, at 4:00 p.m. local time. The State will make a single award and reserves the right to negotiate the purchase of additional units at the bid price for six months following the initial award.

Bids will be evaluated on a best value basis, considering conformity with specifications, delivery timeline, and overall lowest total cost. Bidders must submit quotes on company letterhead with itemized cost breakdowns, manufacturer details, estimated project timelines, and warranty information. Installation crews are subject to background checks and Department of Corrections security protocols. Payment terms are net 30, with the State retaining flexibility to pay by check, electronic funds transfer, or procurement card. The procurement does not specify set-aside designations or restrictions on responding organizations, and no explicit budget ranges are stated. The solicitation is open to all qualified vendors capable of meeting the technical specifications and installation requirements.