VySys One by Bespoke Software, Inc.

The Florida Department of Environmental Protection, Division of Recreation and Parks, has issued a statutorily mandated fifteen business day advertisement of an intended single source procurement for VySys One volunteer management system software from Bespoke Software, Inc. This procurement encompasses software licensing, database design, software maintenance and support, and cloud-based software-as-a-service capabilities for an eighteen-month term or less. The VySys One system currently manages over 20,000 volunteer records across 175+ state parks and trails, with more than 300 staff members utilizing the system statewide. The primary objective is to maintain continuity of service and preserve approximately ten years of historical volunteer data during the department's transition to a new enterprise volunteer management system, while accommodating recent changes to volunteer background investigation requirements and enhanced information technology security needs. No specific evaluation criteria, bidder's conference, or site visit has been scheduled for this procurement. The deadline for receipt of information from prospective vendors is March 5, 2026, with a posting date of February 11, 2026. Inquiries should be directed to Kimberly Bowling, Purchasing Specialist Supervisor, at 850-245-2361 or Kimberly.Bowling@FloridaDEP.gov.

The single source procurement justification is based on the proprietary nature of the VySys One software, which was custom-built specifically for the Division of Recreation and Parks over ten years ago and is available exclusively from Bespoke Software, Inc. This procurement represents a continuation of existing services rather than a competitive solicitation, effectively limiting vendor participation to the incumbent provider. No set-aside designations, disadvantaged enterprise restrictions, or alternative vendor options have been indicated in the documentation. The estimated contract value does not exceed $140,000, payable quarterly on a prorated basis over the eighteen-month contract term. Given the specialized nature of the existing system and the critical nature of volunteer management data preservation, this acquisition is restricted to the current software provider to ensure seamless continuity of operations and data integrity.